Shalima Baksh-Dougall
New York,USA
Summary
Highly organized and detail-oriented Accounts Payable professional with experience in accurate invoice processing, payment reconciliation, and vendor management. Proven ability to maintain timely and efficient accounts payable operations, ensuring adherence to company policies and procedures. Within specific industries: Oil & Gas, Commodities, Media, Public Relations, Hospitality, Biotechnology, Professional Services, Retail, Real Estate, Non-Profit, Government Administration, Crypto.
Overview
11
11
years of professional experience
Work History
AP Staff Accountant
21.co/ 21Shares Asset Management
10.2021 - 02.2025
- Entered on average about 250-300 invoices between entities across different countries (old system Xero and New System Netsuite)
- Send emails for invoice approvals to enter in the accounting system (NetSuite) and to be paid
- Reviewed, approved and Processed 50 - 75 expense reimbursements monthly through Expensify, reimbursements were in different currencies: USD, CHF, EUR, GBP and AED
- Reconciled and approved about 150 -310 Brex Credit Card transactions between 3 entities
- Also created a file to reclass Intercompany credit card transactions
- Assisted on the 1099 filing process
- Provided daily cash balance / bi weekly outgoing cash projections, which includes Invoices, credit card and expense reimbursement payments, estimated payroll amount for 4 entities and possible off-cycle payroll
- Assisted on entering and reviewing payroll for the UK, Germany and Swiss employees monthly
- Processed invoices payment by ACH, Wires includes FX, US and US International in NetSuite and make manual payments
- Oversee 17 bank accounts that are in US, UK, EUR, CHF, CD, Money Market, Management Fees accounts, in 4 different banks and in different countries
- Upload Bank Statements to NetSuite for month end close
- Have knowledge on different VAT tax code
- Special Projects:
- VAT Tax Audit – pull all VAT related invoices for 3 years in different entities in Switzerland
- Worked on two different implementations simultaneously
- NetSuite completed – for AP: setup the vendors, add bank details to each vendor
- Flag vendors and GL accounts that are 1099 related
- Assist on setting up GL accounts for the Brex Credit and Expense Reimbursement payable accounts
- Brex still in progress – moving our Travel and Expense Reimbursements to Brex, to centralize
- Setup policies, budget and spend limits for each department and individual limits
- Set up new users and issue new credit card to employees
- Work along various department on projects: related to budget, contracts, provide inquiries, on how much we paid vendors for a given period, helping setup new entities
- Setup new bank accounts – filing out the bank forms and providing the necessary supporting documents to the VP of Finance and Controller to send to the bank
Junior Accountant (Glencore)
Robert Half
02.2021 - 09.2021
- Reviewed manual payment requests, uploaded payroll entries, reconciled banks with SAP, processed employee reimbursements, prepared month-end bank reconciliations for 14 accounts, and handled intercompany billing documentation
Accounts Payable Specialist (Local Initiatives Support Corporation - LISC)
Robert Half
05.2020 - 02.2021
- Managed invoices and expenses in NetSuite and Certify, processed small grants, performed vendor management tasks, reconciled credit card statements, and ensured compliance with company policies while addressing inquiries
Billing Specialist (Egon Zehnder)
Robert Half
03.2020 - 05.2020
- Generated, reviewed, and submitted invoices, reconciled accounts, prepared AR aging reports, supported consultants with prebills, and updated financial forecasts
Trade Accountant (Lukoil)
Robert Half
06.2019 - 02.2020
- Processed invoices and expense reports, generated trade invoices, executed month-end close tasks, reconciled vendor/customer inquiries, issued letters of indemnity, and managed payments to vendors
Accounts Payable Associate (Jack Morton)
Robert Half
07.2018 - 11.2018
- Uploaded, coded, and reconciled invoices, issued payments, maintained vendor data, and performed audits for 1099 compliance
Accounts Payable Staff (Compass)
Robert Half
05.2018 - 07.2018
- Processed and approved invoices in Coupa and NetSuite, collaborated with domestic and international AP teams, answered inquiries, and reconciled vendor accounts
Accounts Payable Associate (Temporary)
Dylan’s Candy Bar
03.2018 - 05.2018
- Processed 50+ invoices which includes Purchase Orders daily into NetSuite for 8 locations
- Created a 3-way match when there is a discrepancy with the purchase order
- Reconciled vendor accounts to bring them back to current status
- Processed 75-150 checks on a weekly basis
- (Saved company ~ $62K in 2 weeks: ($6K from a vendor that issued credit memos that were never applied for 2 years; a double payment of $45K to a landlord that was paid by check and wire for the same month of rent, &~11K in several utility accounts being over paid)
Accounts Payable Specialist (Temporary)
Rubenstein Associates, Inc.
10.2017 - 03.2018
- Distributed vendor bills to the appropriate staff for approval for two companies and client reimbursable expenses
- Verified and processed an average of 175+ invoices and approximately 200+ of employee expense reports monthly
- Prepared Accounts Payable Report weekly to identify current and aged payables
- Entered all required data into system along with the proper General Ledger account codes
- Processed and dispensed checks for all payables on a weekly basis
- Set up new vendors and maintain the vendor accounts
- Posted Journal Entries, reconciled bank statements and prepared 1099’s
- Worked directly with CFO to address any questions related to payables and ensure that all checks are signed
Accounts Payable Associate
Caladrius Biosciences
07.2014 - 06.2017
- Created and maintain vendor accounts
- Coded and enter all invoices into NetSuite System
- Processed all employee reimbursements
- Prepared check runs and wire payments on a weekly basis
- Matched Purchase orders to invoices and enter the invoices in the system
- Generated Rent and Customers invoices
- Post Customer payments by recording cash, checks and wire transactions
- Upload records and reconcile Amex Charges in NetSuite at the end of the month
- Preparing Journal Entries essential to completing the monthly close
- Assist the Legal and IT departments on projects related to how much the company spends with specific vendors which is used to obtain special rates or to determine we were being overcharged for the services provided
Education
Bachelor of Science - Accounting
Brooklyn College
Brooklyn NYSkills
- Microsoft Outlook, Google Mail
- Google spreadsheet
- Word & Excel
- NetSuite
- Expensify
- Dynamics SL,
- Certify
- Concur
- Accounts Payable
- Invoice Processing
- Vendor Management
- Employees Expenses
- Vendor Payments (Check, Wire, ACH)
- Reconciliation (Accounts, Credit Cards, Bank Statement)
- 1099 filings
- Billing
Timeline
AP Staff Accountant
21.co/ 21Shares Asset Management
10.2021 - 02.2025
Junior Accountant (Glencore)
Robert Half
02.2021 - 09.2021
Accounts Payable Specialist (Local Initiatives Support Corporation - LISC)
Robert Half
05.2020 - 02.2021
Billing Specialist (Egon Zehnder)
Robert Half
03.2020 - 05.2020
Trade Accountant (Lukoil)
Robert Half
06.2019 - 02.2020
Accounts Payable Associate (Jack Morton)
Robert Half
07.2018 - 11.2018
Accounts Payable Staff (Compass)
Robert Half
05.2018 - 07.2018
Accounts Payable Associate (Temporary)
Dylan’s Candy Bar
03.2018 - 05.2018
Accounts Payable Specialist (Temporary)
Rubenstein Associates, Inc.
10.2017 - 03.2018
Accounts Payable Associate
Caladrius Biosciences
07.2014 - 06.2017
Bachelor of Science - Accounting
Brooklyn College
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