Shalonda Conner-White

Supervises a team of Administrative Specialists supporting Engineering Division Section Managers in processing accounts receivables and onboarding tasks. Oversees timekeeping activities, travel arrangements, requisitions, and E-Procurement requests using PeopleSoft. Coaches, mentors, and discipline staff to foster employee growth and development. Approves leave requests and timecards in Dimensions while ensuring adequate staffing coverage. Collaborates with Engineering Division Section Managers to address specific support needs and eliminate operational gaps. Coordinates revenue forecasting and budget monitoring for compliance with division-specific goals. Reviews requisitions and audits purchase card transactions in PeopleSoft, ensuring appropriate funding sources are used and all supporting documents are uploaded correctly. Acts as liaison for Stormwater Engineering, preparing Annual Reports for Bondholders and conducting necessary research. Acts in the absence of the Administrative Services Manager.

Oversaw operating and capital budgets to ensure compliance with financial regulations. Participated in preparation, analysis, approval, and implementation of departmental budgets. Collaborated with all levels of City government to assess budgetary needs and propose solutions. Engaged in conferences and hearings addressing City budgetary requirements. Analyzed agency operations to verify adherence to approved budgets. Assisted departmental staff in maintaining accurate appropriations and allotment accounts. Reviewed and processed budget transfers, overrides, and requests for new capital projects. Acted as contract manager for Disaster Recovery efforts with FEMA and FDEM.

Managed administrative tasks for Public Infrastructure Engineering, Survey, and Stormwater Management sections. Provided backup support for Water Engineering and Traffic departments. Processed design and construction contract payments, change orders, and invoices efficiently. Reviewed and entered requisitions into PeopleSoft, ensuring accuracy and compliance. Executed financial queries for capital projects and operating budget in PeopleSoft. Forecasted and administered operating budgets for PI Engineering and Survey sections. Coordinated all staff training and travel arrangements, along with reconciliation. Served as section timekeeper for the Kronos payroll system, and coordinated employee benefits. Organized staff recruitment and managed all human resource documentation. Supervised administrative staff. Acted in the absence of the Administrative Supervisor.

Provided administrative support for Stormwater Management and Public Infrastructure Engineering sections. Ensured compliance with P-card transactions through accurate coding and reconciliation. Processed check requests, POAC forms, and tracked purchase orders and invoices. Conducted financial queries for capital projects and operating budget using Peoplesoft. Maintained personnel files and facilitated preparation of personnel transactions. Served as section benefits coordinator and timekeeper for Kronos payroll system. Organized travel arrangements, scheduled meetings, and handled miscellaneous special projects. Uploaded documents into OnBase and retained filing systems in File Tracker database.

Monitored daily office operations; organized workflows for optimal productivity. Directed and supervised personnel to achieve departmental goals. Prepared comprehensive financial reports, managing monthly and fiscal year-end closings. Executed accurate general ledger entries and managed reconciliations for bank accounts. Handled accounts payable, receivable, and collection processes efficiently. Developed budgets and conducted profit and loss analyses regularly. Processed payroll, associated taxes, and statutory reporting obligations timely. Coordinated the execution of contracts while managing worker’s compensation claims.

Organized and supported daily office operations in high-volume environment. Trained and supervised office staff to enhance organizational efficiency. Tracked operational costs and detailed financial reports as needed. Audited daily shrink and inventory files for adherence to procedures. Collaborated on accounting duties, including accounts payable/receivable and general ledger management. Assisted in month-end close processes while meeting reporting deadlines. Managed HR administration, including payroll timekeeping and benefits enrollment. Processed new hire paperwork and maintained compliance with employment regulations.

Directed daily operations of accounting staff, resolving problems efficiently. Executed general ledger entries to maintain financial integrity. Established new A/R customers and modified pricing strategies as necessary. Reconciled trial balances to guarantee consistency in records. Drafted journal entries for sales and receipts without delay. Invoiced customers accurately, ensuring timely payments through proper coding. Monitored A/R aging reports, facilitating prompt collection of receivables. Generated monthly P&L reports along with additional financial documentation.

Oversaw daily operations by leading office staff and providing administrative support. Executed store operations, including opening and closing procedures. Trained and scheduled all office staff to ensure efficient workflow. Performed accounting functions, verifying accuracy of sales and office paperwork. Processed and balanced daily credit card transactions and checks. Created and distributed daily financial and management reports as required. Administered payroll, employee benefits, and sales commission calculations. Managed customer service, addressing complaints and handling delinquent accounts.

Supported Director of Accounting with financial reports and monthly closing processes. Processed accounts payable and managed invoice tracking. Reconciled general ledger accounts to ensure accuracy. Prepared and posted general journal entries for financial records. Updated trial balance regularly to reflect current financial status. Maintained chart of accounts for effective financial management.
Analyzed departmental budgets and detailed expense reports. Conducted monthly bank reconciliations and prepared bank deposits.

Established project accounts in accounting system and maintained accurate project records. Monitored project progress through effective communication with general contractors and project managers.
Ensured project funding remained within budgetary constraints throughout lifecycle. Reviewed and approved supplier invoices, confirming compliance with lien waivers for payment. Processed supplier invoices weekly, facilitating timely payments through check runs.

Managed switchboard operations and multi-line phone systems, directing callers and visitors efficiently. Operated office machinery to support diverse administrative tasks. Typed reports, letters, and correspondences to ensure clear communication. Ordered office supplies to maintain resource availability. Processed incoming and outgoing mail for seamless correspondence flow. Supported executive assistant with varied administrative duties. Performed additional office responsibilities as required.