Summary
Overview
Work History
Education
Skills
Timeline
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Shameka Smith

Chester,Virginia

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

12
12
years of professional experience

Work History

Executive Assistant

Capital One
05.2022 - 05.2024
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Organized and coordinated conferences and monthly meetings.
  • Managed complex calendars for C level executives to facilitate efficient scheduling and meeting planning.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Took notes and dictation at meetings.
  • Upheld strict timetables by maintaining accurate, balanced calendars.

Executive Assistant

Faison
05.2020 - 05.2022
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Organized and coordinated conferences and monthly meetings.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.

Executive Director

Johnson & Associates, Professional Law
02.2012 - 03.2020
  • Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
  • Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
  • Handled billing tasks efficiently and accurately, ensuring smooth financial operations for the legal team.
  • Gathered key information during initial client intake interviews that contributed significantly to the formulation of effective legal arguments.
  • Assisted with trial preparation, including creation of exhibits, compilation of witness lists, and organization of evidence materials.
  • Drafted accurate and persuasive legal correspondence, contributing to successful negotiations and settlements.
  • Contributed to positive work environment by offering comprehensive support to attorneys and staff, including document management and meeting coordination.
  • Drafted legal documents, including pleadings and motions, to support attorneys in various cases.
  • Enhanced legal document accuracy by meticulously reviewing and editing over 100 contracts and agreements.
  • Facilitated clear communication between legal team members, effectively organizing meetings and conference calls.
  • Secured favorable settlements through skillful negotiation of contracts and agreements on behalf of clients.

Education

Master of Science - Criminal Justice

Purdue University Indianapolis
Indianapolis, IN
11.2017

Skills

  • Executive Support
  • Administrative Support
  • Office Management
  • Strong Problem Solver
  • Schedule & calendar planning
  • Office Administration
  • Meticulous attention to detail
  • Information confidentiality
  • Scheduling
  • Calendar Management
  • Travel Coordination
  • Professional and mature
  • Travel Arrangements

Timeline

Executive Assistant

Capital One
05.2022 - 05.2024

Executive Assistant

Faison
05.2020 - 05.2022

Executive Director

Johnson & Associates, Professional Law
02.2012 - 03.2020

Master of Science - Criminal Justice

Purdue University Indianapolis

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Shameka Smith