Shana Williams

• Managers 9 A/P Specialist , 3 A/R Specialist and 1 Staff Accountant
• Manages incoming invoices from the time they are received until they are paid and recorded in the company’s finance system and general ledger
• Oversee the entire accounts payable process, including invoice verification, processing, and payment
• Supports the account reconciliation process where needed
• Supervise, mentor, and train the accounts payable team (both Latin America internal resource as well as Accenture in Bangalore and Dalian), ensuring high performance and professional development
• Maintain and build strong relationships with vendors, by reconciling and resolving all payment issues promptly
• Identify, document, and implement process improvements to increase efficiency and accuracy within the accounts payable department
• Prepare regular reports on accounts payable activity, aging reports, and other metrics for senior management
• Oversee the implementation and maintenance of accounts payable systems, ensuring they are up-to-date and fully utilized
• Budgeting and Forecasting: Assist in budgeting and forecasting activities related to accounts payable
• Monitors and manages projects through completion
• Accountable for work performed by staff under supervision
• Assist and prepare the team for month-end closing
• Administering payroll, recruiting new hires, and compensation of benefits
• Perform and oversee month-end responsibilities including account reconciliations, accruals, petty cash, and spend reporting
• Processes credit memos, and same-day reversals along with audits for duplicates
• Manages aged invoices with the shared services team along with check runs for USA and Canada
• Manage and lead projects and continuous improvement
• Audits accounts for posted and unposted batches for check runs
• GR/IR Posts GL duties

• Company Overview: Logistics
• Responsible for the timely and accurate completion of account reconciliations for AP-related balance sheet accounts
• Executes activities relating to AP financial data management and reporting to ensure the accurate and timely availability of appropriate financial information
• Develops, implements, and maintains AP systems, procedures, and policies to ensure adherence to company guidelines
• Oversees approval, matching, and check disbursement processes for all payable transactions
• Responsible for the management of vendor master data, including adherence to the approval process for all changes and strict adherence to payment terms
• Selects, hires, trains, evaluates, and develops the AP team to enhance their performance and work product
• Oversees management of 3rd party automated workflow approval system
• Supports the Controller and Assistant Controller in ensuring that financial structures, systems, procedures, and controls are developed and maintained which enhance the overall financial condition of the Company while enforcing financial discipline and ensuring the security of the company's assets
• Coordinates and manages AP financial information and support with outside auditors, governmental agencies, tax consultants, and other organizations
• Identify and implement continuous process improvement opportunities
• Works on projects and assignments as requested by the Assistant Controller and Controller
• Generate and analyze financial reports to support understanding of the company’s financial performance and decision-making
• Prepare journal entries, perform account reconciliations, and compile financial statements, ensuring accuracy and completeness
• Oversee daily accounting activities, including accounts payable, accounts receivable, general ledger maintenance, and cash management, ensuring timely and accurate transaction processing
• Supervise the accounting department, providing training, ensuring adherence to policies, addressing performance issues, and supporting staff development
• Logistics

(contract)

• GAAP
• Supervised a team of 13 Accounts Payable and General Ledger Clerks
• Approved contract labor and employee reimbursements
• Performed 3-way matching of payable against invoices, goods receipts, and purchase orders
• Handled hindsight accruals and functional expenses from amortization
• Identified financial risks and opportunities during period/quarter to the Director of Finance
• Prepared year-end audit, tax, and other corporate schedules
• Collaborated with tax team to ensure sales taxes were paid
• Communicated with vendors to research, reconcile, and resolve discrepancies on vendor statements, including past due and disputed invoices
• Worked with Sales to ensure correct pricing on purchase orders
• Audited vendor statements and researched to resolve invoice discrepancies, including past due and disputed invoices
• Biweekly and monthly hindsight accruals
• Excel Reporting and credit memos

• (contract)
• Responsible for 3-way matching to ensure correct vendor payment
• Reviewed the invoice for quantity and quality issues
• Created and maintained new partner packet including W9 and certificate of insurance to organizations
• Monitored and processed vendor invoices
• Vendor and customer portal maintenance
• Followed up with the appropriate department for potential fraudulent checks
• Worked with dedicated team members to help enhance the operations of AP
• Prepared reports by collecting, analyzing, and summarizing data and trends for ownership
• Effectively maintained building systems by contracting with maintenance professionals and supervising repairs
• Maintained a fruitful occupancy percentage by investigating and resolving tenant complaints

• (contract)
• A daily minimum of 150+ invoices and up to 75+ Purchase Orders
• Responsible for requesting master vendor setup/changes and providing appropriate supporting documentation
• Followed up with the appropriate department for potential fraudulent checks
• Calculated daily cash position of the Company, as well as rolling forecast
• Heavily utilized SAP, Oracle, and CRM in daily operations to process credit card and electronic check payments
• Released blocked invoices, and credits/refunds for customers
• Prepared and processed accounts payable checks and wire transfers for corporate office’s approval
• Researched AP system inquiries from my assigned 12 plant locations and 400 territory assigned vendors
• Assisted in month end closings and internal vendor audits as needed
• Prepared monthly management reports and explained variances to management
• Processed, scanned, and manually keyed voided checks to assist the plant managers with audits and the block report
• Created and maintained new partner packet including W9 and certificate of insurance to organizations

• Process 65+ daily SAP purchase orders and 100+ daily SAP invoices for the sales department
• Interacted daily with Accounts Payable for lock box payments, crediting accounts within SAP and flagging/blocking accounts that owe a balance
• Heavily utilized SAP, Oracle and CRM in daily operations to process credit card and electronic check payments
• Releasing blocked invoices, reactivations, and credits/refunds for customers
• Calculated daily cash position of the Company, as well as rolling forecast
• Prepared and processed accounts payable checks and wire transfers for corporate office's approval
• Researched AP system inquiries from my assigned 12 plant locations and 400 territory assigned vendors
• Assisted in month end closings and internal vendor audits as needed
• Prepared monthly management reports and explained variances to management
• Processed, scanned, and manually keyed voided checks to assist the plant managers with audits and the block report
• Responsible for maintaining policies and procedures around PO's and AP