Shane Galles
Black Hawk,United States
Summary
Self Motivated team player with a strong work ethic and a desire to succeed. Organized, ability to multi task with little to no supervision required. Outstanding problem solver, utilizing all available contacts and experience. Relate well with all staff to identify their need for understanding and willingly provide guidance and assistance. Proficient with most office equipment, multi-line phone systems and computer system operation such as Microsoft Office programs. Desire to continue learning and growing my career.
Overview
13
13
years of professional experience
Work History
Supervisory Contract Specialist
USDA Forest Service
05.2022 - Current
- Company Overview: Federal General Schedule Position
- Supervisory Contract Specialist with responsibility for delivering the contracting program of work for several National Forests for service/supply projects
- Participated with program personnel and supervises other contracting personnel in the development and integration of the overall program of work involving needs identification and the scheduling and establishment of work priorities to meet program objectives within established timeframes.
- This includes development of contract strategy on both an annual and individual procurement basis, reviews and signs complex procurement actions for subordinates and delegate the signature of less complex actions to other warranted employees in the unit
- Established performance goals for employees and provided feedback on methods for reaching those milestones.
- Interprets higher level procurement policies and procurement regulations where necessary
- Responsible for effective and efficient management of the procurement program within area of responsibility. This includes managing both contracting and purchasing programs for effectiveness and legal compliance/oversight
- Reviews high priority procurement packages for adequacy and completeness after submission by program staffs
- Resolves any problems prior to assignment of work and initiation of contract action
- Reviews potential small business market and selects procurement packages for small businesses including set-asides and/or socioeconomic goals
- Plans the work to be accomplished by the unit, assigns work to employees, and establishes production or quality standards for the unit's work
- Establishes and communicates guidelines and performance requirements to employees; conducts formal performance reviews; and identifies and provides for the developmental and training needs of employees
- Hears and resolves employee complaints, effects minor disciplinary measures, and recommends action in more serious cases
- Successfully managed a team at a reduced capacity while awarding 260 actions worth approximately $18.8M during a single fiscal year.
- Streamlined vendor communication channels, leading to improved responsiveness and more timely resolution of issues.
- Conducted post-award debriefings with unsuccessful offerors to provide feedback on proposal strengths/weaknesses while maintaining fairness throughout the process.
- Maintained accurate records of all contractual actions in accordance with regulatory requirements and organizational policy.
- Increased cost savings on contracts with effective negotiation techniques and vendor management strategies.
- Led a team of contract specialists, providing guidance on complex acquisition planning and execution tasks.
Contracting Officer
SD Army National Guard
07.2019 - 05.2022
- Company Overview: Federal General Schedule Position
- As Contracting Officer the primary purpose of this position is to provide sound business advice in the planning and execution of pre-award and post-award functions, using a wide range of common contracting methods and contract types, to assist in the procurement of standard or specialized services, commodities, and/or construction within an operational contracting office
- Additional functions include the review of contractual documentation and performance of Procurement Management Reviews (PMR) of previously awarded contract to ensure compliance with Government policy and regulations
- Conducted thorough market research to identify potential suppliers and evaluate their capabilities.
- Used standard forms and templates based on individual circumstances, amending as necessary to keep contractual language relevant to evolve with revised standards.
- Evaluated the performance of suppliers and recommended contract renewals or terminations based on a thorough assessment of their capabilities and past performance.
- Proactively addressed potential disputes or conflicts within contracts, working closely with legal counsel when necessary to resolve matters in a timely fashion.
- Practiced risk mitigation strategies, drafting preventive contract terms and resolving disagreements during negotiations.
- Maintained accurate records of all contractual agreements to ensure proper documentation for future reference or audits.
- Developed and integrated contract management templates, methods, and processes to streamline agreements.
- Mentored junior Contracting Officers in best practices and provided guidance on complex contracting issues as needed.
- Managed complex contracts to achieve optimal results, balancing organizational needs with regulatory compliance.
- Helped meet changing demands by recommending improvements to business systems or procedures.
- Alternate duties include serving as an alternate billing official for the Government Purchase Card program
Contract Specialist
Department of Veterans Affairs
10.2016 - 07.2019
- Company Overview: Federal General Schedule Position
- Responsibility for performing professional work involving the procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Laws, and Agency policy
- Duties of the contract specialist include assisting the requiring activity in developing appropriate specifications and a statement of work, selecting an appropriate method of procurement via market research, pre-solicitation and solicitation procedures, contract formulation, and post-award administration and closeout procedures
- Accomplishments and related skills include mentoring of less experienced administrators, building rapport with customers and contractors, problem-solving, and holding myself to a high standard of performance.
- Managed bidding process and award of purchases and delivery orders for service contracts.
- Performed in-depth market research, identified optimal acquisition strategies and prepared contracts for approval.
- Closely monitored and evaluated contract performance to determine regulatory compliance and necessary amendments.
- Created and prepared specific contracts to present to senior management.
- Provided exceptional customer service to diverse clientele even in high-stress environments.
- Managed full procurement cycle by planning, reviewing, soliciting, awarding, administering and closing out contract to achieve seamless transition at all levels of procurement.
- Adhered to legal and contractual requirements for compliant contract processes.
Contracting Officer
Department of Defense - Air Force
03.2015 - 10.2016
- Company Overview: Federal General Schedule Position
- As team lead, assisted leadership in developing and executing the organization's mission to include: team strategies, goals, objectives, work plans, and work products and services
- Coached a team of five contract administrators in the selection and application of appropriate contracting and problem-solving methods, techniques as well as giving advice on best practices and procedures
- Lead the team in identifying, distributing, and balancing workload and tasks to team members in accordance with established goals or objectives
- monitored and reported on the status and progress of work assignments
- Represented the team consensus and conveyed their findings and recommendations to the Director.
- Resolved simple, informal complaints of employees and refers unresolved complaints and appeals to the flight chief
- Provided knowledge in negotiation, administration, and closeout phases of contracting
- Worked with local quality assurance personnel in preparing Performance Work Statements and Quality Assurance Surveillance Plans in coordination for requirements preparation and post-award functions
- Performed annual inspections of program manager functions to identify strengths and weaknesses of the program
- implemented new and monitored continuous procedures to effectively meet mission requirements
- Negotiated favorable contract terms for the organization, ensuring cost savings and mutual benefits.
- Gathered, organized and input information into digital database.
- Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
Contract Specialist
Department of Defense - Air Force
03.2012 - 03.2015
- Company Overview: Federal General Schedule Position
- Primary duties included administering multiple commodity, service, and construction contracts
- Performed market research analysis to determine availability of the requirement; analyzed market trends, commercial practices, conditions, and technological advances and determines the sources available for solicitation
- Assisted in selecting the appropriate contracting approaches, techniques, and procedures to solve a variety of acquisition problems through which I analyzed various issues and recommended the appropriate course of action
- Performed acquisition planning to develop market research, acquisition strategy, milestones, evaluation/source selection criteria, and determines actions to be taken on assigned contracts
- Used judgment in interpreting guidelines, in adapting procurement procedures to specific situations and in recommending solutions to problems encountered
- Assisted the contracting officer in giving business advice and assistance to technical personnel involved in the development of the performance work statement/statement of work or data requirements
- Reviewed requisition packages for adequacy and compliance with administrative, regulatory, and procedural requirements and consistency with current market practices and conditions
- Reviewed procurement requests to determine whether, based on market analysis, the requirement can be performed by small businesses to include the targeting of: Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, and/or Service-Disabled Veteran-Owned Small Business participation
- Assisted in preparing applicable determinations and findings
- Conducted pre-proposal/pre-bid conferences and modified requirements as necessary
- Served as the point of contact for many assigned procurements
- Ensured the price schedule was properly structured in preparation to the solicitation, determined sources to be solicited, issued solicitations and amendments, and determined the acceptability of offers based on an analysis of financial and technical information gained
- Conducted any necessary conferences to discuss proposals received; performs price analysis; and assists in negotiations
- Recommended award in accordance with delegated authority
- Prepared the final contract award to include appropriate standard clauses and special provisions, final pricing and payment terms
- Documented reasons for decision and justification basis for award
- Entered all contractual information into a contract writing system software database (PD2)
- Monitored and evaluated contractor performance for compliance with terms and conditions of contracts and ensured timely submission of technical progress reports and submittals from contractors
- Performed field site visits detecting and correcting labor standards violations, taking appropriate action to expedite delivery or performance when required by mission changes, monitoring the contractors' use of government-furnished property, and issuing change orders as necessary
- Prepared contract modifications caused by changes in technical requirements in quantities, and similar issues
- Reviewed completed contract files to determine that all contractual actions are satisfied, there are no pending administrative actions to be resolved, all file documents are signed, there are no litigation actions pending, and the contract is complete in every respect and ready to be closed out
- Additional Duties include: Resource Advisor and Government Purchase Card Approving Official responsibilities: Actively participated in budgetary operations necessary to support the plans, programs, missions, and activities of the squadron
- Provided management oversight and guidance for both budget formulation and budget execution according to AFI 65-601, Vol 2
- Reviewed and approved all travel and travel-related expenses using the defense travel system
- Developed and presented data in professional and readily usable forms via electronic or hardcopy presentation
- Evaluated unexpected fluctuations or trends in statistics, resolved discrepancies, and made recommendations for change when problems are identified that adversely affect operations
- Performed analysis on current or potential problems identified by flight management
- Analyzed, forecasted and presented financial data to the Wing Finance function
- Reviewed and certified squadron records
- Planned, developed, and conducted on-the-job training (OJT) as required
Education
MBA - Masters in Business Administration, MBA - Aquisition/Contracting
American Graduate University
Oakland, CA07.2020
Bachelor of Science - Business Administration, Financial Management
National American University
Rapid City, SD11.2011
Skills
- Self Motivated team player with a strong work ethic and a desire to succeed
- Organized, ability to multi-task with little to no supervision required
- Outstanding problem solver, utilizing all available contacts and experience
- Relate well with all staff to identify their need for understanding and willingly provide guidance and assistance
- Proficient with most office equipment, multi-line phone systems and computer system operation such as Microsoft Office programs
- Desire to continue learning and growing my career
- Procurement expertise
- Contract compliance
- Contract administration
Organizations And Affiliations
Disabled American Veterans Association, Member
Evening Phone
605-209-6734
Driver License
Current South Dakota Driver's License
Typing Speed
70+ WPM
Citizenship
Proud U.S. citizen, Honorably discharged, US Army Veteran
Job Related Training
- FAC-Professional Certification
- DAWIA Level 2 Certified
Timeline
Supervisory Contract Specialist
USDA Forest Service
05.2022 - Current
Contracting Officer
SD Army National Guard
07.2019 - 05.2022
Contract Specialist
Department of Veterans Affairs
10.2016 - 07.2019
Contracting Officer
Department of Defense - Air Force
03.2015 - 10.2016
Contract Specialist
Department of Defense - Air Force
03.2012 - 03.2015
MBA - Masters in Business Administration, MBA - Aquisition/Contracting
American Graduate University
Bachelor of Science - Business Administration, Financial Management
National American University
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