Shane Smith
Fort Lauderdale,United States
Summary
PROCESSOR with 26+ years of progressive experience in financial processing, payroll administration, and office operations. Leverages strengths in procedure development, regulatory compliance, data reconciliation, and document management to streamline payroll and payment workflows, reduce errors, and support transparent financial reporting. Focused on improving operational controls and automation to enhance efficiency and accuracy while supporting cross-functional teams and future growth initiatives.
Overview
27
27
years of professional experience
1
1
Certification
2
2
years of post-secondary education
Work History
Administrative Executive Assistant / Payroll processor
Fuss Free AC and Appliance
06.2014 - Current
- Managed executive correspondence and scheduling to ensure timely responses and organized calendars.
- Processed payroll and maintained timekeeping records with consistent accuracy and policy compliance.
- Tracked expenses and entered financial data to support budgeting and month-end reconciliation.
- Coordinated travel and fleet maintenance to reduce logistical delays and control travel costs.
- Streamlined payroll processing by implementing automated tracking systems, ensuring timely and accurate employee compensation.
- Enhanced office supply procurement strategies, achieving noticeable cost reductions while maintaining optimal inventory levels.
- Coordinated cross-departmental communication for travel logistics, improving overall efficiency and reducing planning time.
- Maintained precise financial records within software systems, supporting budget compliance and facilitating transparent financial reporting.
- Fostered a positive office environment through effective correspondence management, promoting professional relationships among team members.
- Orchestrated travel logistics across departments, resulting in streamlined operations and reduced planning time for staff travel.
Freelancer / DJ
Freelancer
03.2008 - Current
- Provided DJ services across various genres for events, including weddings, corporate gatherings, nightclubs, pool parties, and fundraisers.
- Developed a professional radio voice for engaging live performances and announcements.
Financial Aid Payment Processor
Kaplan Higher Education Corporation
03.2006 - 06.2014
- Collaborated with management to create standard operating procedures, enhancing operational efficiency and data accuracy.
- Reconciled Title IV funding for higher education students, ensuring compliance and timely financial aid processing.
- Monitored operational compliance with federal regulations and company policies, maintaining high standards of accuracy.
Post-Closing Supervisor
Amerisave Mortgage Corporation
05.2003 - 03.2008
- Spearheaded the establishment of a new Post-Closing Department, including procedural development, staff training, and documentation systems.
- Coordinated the implementation of B2B solutions to improve efficiency and address industry-wide challenges.
- Prepared the company for state audits by managing documentation and ensuring timely retrieval of required materials.
- Maintained high customer service, which is crucial for sustaining and expanding client accounts.
System Assurance Analyst / Travel Coordinator
TIC Enterprises
01.1999 - 05.2003
- Managed travel arrangements and reconciled invoices for a Fortune 500 company, ensuring accuracy and compliance.
- Analyzed data and processed phone system orders, contributing to operational excellence.
- Trained new hires on company procedures, fostering a knowledgeable workforce.
Education
LAW
Kaplan University
Davenport, IA 01.2008 - 04.2010
Skills
- Procedure Development
- Financial Management
- Document Management
- Error Identification/Resolution
- Regulatory Compliance
- Auditing
- Data Analysis
- Administrative Support
- Client Relations
- Microsoft Office Suite
- Financial Software Proficiency
- Document Management Systems
- Payroll Systems
- Fleet Management Software
- Campus Vue
- Soft-Pro
- Peachtree Accounting
- Windows Explorer
- Web-Based Systems
- Communication Tools
- Data Management Tools
Affiliations
National Society of Collegiate Scholars
Certification
Legal Secretary Certificate, Jan 2010 Kaplan University
Timeline
Administrative Executive Assistant / Payroll processor
Fuss Free AC and Appliance
06.2014 - Current
Freelancer / DJ
Freelancer
03.2008 - Current
LAW
Kaplan University
01.2008 - 04.2010
Financial Aid Payment Processor
Kaplan Higher Education Corporation
03.2006 - 06.2014
Post-Closing Supervisor
Amerisave Mortgage Corporation
05.2003 - 03.2008
System Assurance Analyst / Travel Coordinator
TIC Enterprises
01.1999 - 05.2003