Shanee Jackson

Provide high-level support to C-Suite and SVPs, including calendar management and cross-functional meeting prep.

Analyze daily schedules to anticipate needs, resolve conflicts, and improve executive availability.

Coordinate complex domestic/international travel, ensuring
seamless logistics and itinerary oversight.

Negotiate event rental space and hotel room block agreements to secure optimal pricing and service.

Plan and execute high-level meetings, retreats, and off-site events with attention to logistics and budget.

Manage vendor contracts, liaising with legal to ensure compliance and reduce service costs.

Handle confidential matters, including board materials, staffing changes, and organizational updates.

Process and audit executive expenses using Concur, ensuring accurate reporting and compliance.

Collaborate across departments to drive strategic projects and enhance team communication.

Maintain vendor relationships and streamline service processes for improved operational support.

• Managed communications between departments, ensuring streamlined information flow and collaboration.
• Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
• Assisted senior management with major initiatives and projects.
• Created expense reports, budgets, and filing systems for the management team.
• Conducted research to prepare, gather, and proofread briefing materials, agendas, and decks for executive-level meetings.
• Transcribed, formatted, input, and edited text, data, and graphics.
• Coordinated and executed special projects.

Supported senior leadership with executive calendar navigation, meeting planning, and stakeholder coordination.

Coordinated multi-leg travel arrangements and reconciled travel-related expenses.

Created presentation decks and data reports for senior leadership meetings.

Facilitated the onboarding of new hires and maintained personnel onboarding documentation.

Worked cross-functionally to resolve escalations and ensure efficient communication flow.

Managed vendor contracts and collaborated with accounting and legal for compliance.

Oversaw internal meeting logistics, including agenda prep, meeting minutes, and materials.

Maintained accurate digital filing systems and supported
departmental special projects

Provided C-suite support and coordinated daily executive operations across multiple departments.

Processed purchase orders, vendor invoices, and department-level budgets.

Coordinated conferences and large-scale public meetings, securing
venues and managing guest logistics.

Drafted communications, managed digital records, and transcribed executive meeting notes.

Led onboarding/offboarding and maintained Kronos timekeeping and HR files.

Supervised administrative staff and contributed to culture-building efforts across teams.

• Collaborated with cross-functional teams to expedite project timelines and enhance overall efficiency.
• Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
• Enhanced communication between departments through proactive coordination of meetings and events.
• Completed background and reference checks to facilitate hiring and onboarding of employees.
• Handled administrative tasks such as expense report processing or invoice reconciliation efficiently, allowing executives to focus on high-priority responsibilities without distraction.
• Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
• Maintained the human resources information system and kept employee files up to date and accurate.
• Coordinated complex annual meeting involving multiple presenters, a high number of global attendees, and a robust budget encompassing livestream production, remote location arrangements, and senior executive accommodations.
• Discovered and resolved complex employee issues that affected management and business decisions.