Shanna Prasadi
CA
Summary
Highly organized and motivated professional with extensive experience providing administrative support to executive-level staff. Proven ability to maintain confidentiality for sensitive documents, coordinate complex travel arrangements and schedule appointments. Skilled in time management, project management and communication. Ambitious individual with strong organizational and multitasking skills, as well as an aptitude for technology. Ready to apply knowledge and skills to any challenge.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Executive Assistant/Board Member (Volunteer)
International Foundation for Education & Relief
San Mateo, CA
01.2017 - Current
- Participated in community events as an ambassador for the organization's mission and goals
- Participated in board meetings to discuss company policies and issues, performance reports, and future endeavors
- Create, design, and manage online advertisements and campaigns, including social media event pages and ticketing platform setup
- Plan and executive organizational fundraisers and events, both virtual and in person
- Developing relationships with media organizations and important influencers
- Tracking campaign success and media coverage
- Ensuring brand consistency in all marketing content
- Promote the mission, values, and vision of the organization
- Edit spreadsheets, documents, and materials according to specific market or customer requirements
- Support and collaborate with the president of the organization to brainstorm best practices and implement them
- Coordinated travel arrangements for the CEO including flights, accommodations, ground transportation, and itineraries
- Handled confidential information with discretion and sensitivity towards its nature
- Provided administrative support to the CEO in all aspects of daily operations
- Responded to emails on behalf of the CEO when necessary
- Scheduled conference calls and video conferences as requested by the CEO or other senior management team members
- Assisted in preparing reports, memos, letters, financial statements, presentations, spreadsheets
- Demonstrated ability to work independently while managing multiple projects simultaneously
- Developed and maintained effective relationships with senior executives, board members, and other stakeholders
- Maintained an organized filing system for easy retrieval of documents when needed.
Executive Assistant/HR Manager
Bluescape Software
San Carlos, CA
04.2019 - 09.2021
- Addressed general office upkeep and acted as the main liaison with facilities/maintenance staff
- Supervised and coordinated overall administrative activities such as collecting daily, weekly, monthly receipts for credit card charges, recurring bills, and lost charges
- Managed HR/Recruitment duties, such as scheduling 3-4 remote and on-site interviews daily for panels of 4-6 members, coordinated and managed all wellness and team building events, onboarded employees and drafted correspondence to introduce new employees
- Assisted with Executive and Chairman requests (scheduling meetings, scheduling off-sites, reaching out to vendors and business associates, company gifts, etc.) Managed transition from in office to remote work, including organized shipment and return of inventory for new and departing employees and helping to facilitate and organize the full closure of our headquarters.
HR ASSISTANT AND EXECUTIVE ASSISTANT
Heartflow
Redwood City, CA
01.2014 - 01.2018
- Supported day-to-day operations of Office Manager functions and duties
- Filed papers and documents into employee files
- Performed customer service functions by answering phones, employee requests and questions
- Responded promptly to inquiries from both internal and external customers regarding HR policies and procedures
- Assisted with recruitment and onboarding processes, including scheduling interviews, coordinating background checks and collecting new hire paperwork
- Responded to employee questions regarding logins, resetting passwords as needed
- Assisted with recruitment and interview processes to develop pipeline of candidates for employment
- Provided administrative support to Human Resources Department by preparing correspondence, maintaining personnel files, and entering data into HRIS system
- Created photocopies, faxed documents, and performed other clerical functions
- Organized orientations for new hires, distributing information packets and conducting follow-up meetings as required
- Maintained positive relationships with employees throughout their employment lifecycle, providing guidance on policies and procedures as needed
- Performed periodic audits of HR files and records to ensure that all required documents were collected and filed appropriately
- Organized employee recognition programs and events that promoted morale among staff members
- Performed reference checks prior to extending offers of employment in order to verify qualifications and credentials of applicants
- Organized new employee files, paperwork for terminated employees, and worker's compensation files
- Assisted with planning and execution of special events such as benefits enrollment, meetings, and holiday parties
- Handled confidential information with discretion and sensitivity towards its nature
- Performed general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks
- Developed and maintained effective relationships with senior executives, board members, and other stakeholders
- Ensured that all deadlines are met in a timely manner while adhering to best practices
- Conducted research on behalf of the CEO to gain insights into industry trends and developments
- Coordinated executive calendar by scheduling meetings with appropriate parties and confirming availability
- Managed executive email accounts by responding to messages and initiating email conversations with colleagues
- Answered phones, handled calls, and fielded appointment requests to assist supervisors
- Prepared travel arrangements and coordinated logistics for executives traveling internationally
- Managed and maintained executives' schedules
- Attended meetings to record minutes
- Greeted visitors and determined whether should be given access to specific individuals.
Executive Assistant/Program Manager
Nicolana Dance Studio
Redwood City, CA
01.2012 - 12.2016
- Maintained confidential records and files related to executive operations.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Monitored incoming emails and responded accordingly in a timely manner.
- Acted as a liaison between the Nicolana and internal and external stakeholders to facilitate communication flow.
- Responded promptly to inquiries from customers or clients regarding products or services offered by the company.
- Conducted research on various topics as requested by Nicolana.
- Assisted in organizing conferences, seminars and other events as directed by the Nicolana.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Opened, read and replied to e-mails, letters and correspondence on behalf of Nicolana.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Managed daily invoices, reports and proposals.
- Managed and tracked expenses to meet company budget requirements.
- Obtained signatures for financial documents and internal and external invoices.
HR MANAGER/GENERALIST
Race Forward (DEI Non-Profit)
US
05.2022 - 03.2023
- Administered compensation and benefit plans, managed payroll, leaves, and stipends
- Conducted employee onboarding and helped organize training & development initiatives
- Provided support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise
- Assisted in development and implementation of HR policies and ensured compliance with labor regulations
- Supported the Recruiting team by gathering and analyzing data with useful HR metrics.
PEOPLE OPERATIONS SPECIALIST
Guardant Health
US
01.2022 - 03.2022
- Oversaw Covid operations and acted as the point of contact in resolving issues and questions for employees
- Maintained and updated confidential health records in various systems
- Managed reporting, event coordination, scheduling, data entry/records upkeep, etc
- Analyzed data and report trends to help develop solutions, programs, and policies for leaders and employees.
RECRUITING COORDINATOR
Iovance Biotherapeutics
Remote
10.2021 - 12.2021
- Coordinated 7-9 phone, onsite and zoom video interviews for candidates with speed and efficiency whilst delivering a world-class candidate experience across various time zones per day
- Maintained recruitment applicant tracking system (BambooHR) ensuring information is up to date
- Communicated professionally and always maintained a high level of confidentiality both internally and externally with our candidates.
Education
High School Diploma -
Clovis High
Clovis06-2001
Skills
- Strategic Planning
- Administrative Support
- Project Oversight
- Mail Management
- Invoice Processing
- Report Writing
- Expense Reporting
- Meeting planning
- Presentation Development
- Scheduling
- Executive Support
- Office Administration
- Excel spreadsheets
- Bookkeeping
- Travel Arrangements
- Calendar Management
- Conference planning
Certification
- HRCI Certification
- APHR Certification in Progress
Accomplishments
· Empowered Women Award Presented By Telemundo 2018
· Most Inspiring Women Award Presented By Building Women Empowered 2019
· Community Advocate for Domestic Violence Award Presented By Narika 2023
Languages
English
Native/ Bilingual
Hindi
Full Professional
Timeline
HR MANAGER/GENERALIST
Race Forward (DEI Non-Profit)
05.2022 - 03.2023
PEOPLE OPERATIONS SPECIALIST
Guardant Health
01.2022 - 03.2022
RECRUITING COORDINATOR
Iovance Biotherapeutics
10.2021 - 12.2021
Executive Assistant/HR Manager
Bluescape Software
04.2019 - 09.2021
Executive Assistant/Board Member (Volunteer)
International Foundation for Education & Relief
01.2017 - Current
HR ASSISTANT AND EXECUTIVE ASSISTANT
Heartflow
01.2014 - 01.2018
Executive Assistant/Program Manager
Nicolana Dance Studio
01.2012 - 12.2016
High School Diploma -
Clovis High
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