Summary
Overview
Work History
Skills
Affiliations
Volunteer Experience
Timeline
Generic

SHANNON ANTONUCCI

Azle,Texas

Summary

Goal-oriented professional seeking to contribute to a successful team and apply skills and experiences. Executive management professional with a track record of supporting C-Level Executive Teams in the logistics and transportation sectors. Skilled in adapting to dynamic environments, coordinating travel schedules, and organizing all business travel for executives. Industrious and forward-thinking Senior Executive Assistant with many years of experience in strategic planning, operational, and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities. Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.

Overview

27
27
years of professional experience

Work History

Senior Executive Assistant

FedEx Logistics
Plano, TX
03.2024 - Current
  • Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations.
  • Managed multiple projects simultaneously while ensuring deadlines were met without compromising quality standards.
  • Ensured that all documents were properly signed by relevant parties before being submitted for further processing.
  • Developed and maintained filing systems, databases, records management systems, and other office resources.
  • Prepared agendas for meetings in consultation with the executive team to ensure all necessary materials were available prior to each meeting.
  • Organized executive presentations, reports, and correspondence for internal and external stakeholders.
  • Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
  • Compared information and coordinated with other executive assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Organized and scheduled weekly meetings with global executives using video teleconference.
  • Made travel arrangements for employee trips and conferences.

Senior Executive Assistant/ Marketing Tradeshow and Events Coordinator

GEODIS USA, INC.
Irving, TX
01.2014 - 01.2021
  • Managed the CEO calendar, including scheduling daily meetings and customer engagements
  • Coordinated international business trips by booking flights, hotels and arranging required meetings
  • Responded swiftly to CEO requests for information by liaising with other internal teams to gather inputs
  • Independently organized the quarterly meetings, which included arranging venue logistics and booking travel.

Senior Executive Assistant / Sales Training Manager

OHL Logistics (Acquired by Geodis)
Irving, TX
01.2009 - 01.2014
  • Create and maintain reports and dashboards, while analyzing data to produce sales reports that identify key trends and create insights
  • Develop comprehensive training material to support and sustain the Retail implementation and execution of the Customer Value Management program
  • As Salesforce Super User, developed end-user Salesforce training program for Sales and Marketing teams
  • Support regional sales teams; delivering Salesforce 'Train the Trainer' program and provide support where necessary.

Special Projects Coordinator/ Senior Executive Assistant

ABX Logistics (USA) Inc.
Irving, TX
01.2006 - 01.2009
  • Senior Executive Assistant, responsible for day-to-day office functions for the North American corporate office
  • Reported directly to Chief Executive Officer, responsible for managing clerical staff, negotiating vendor contracts, and coordinating all corporate functions and events
  • This includes preparing all training/meeting materials, procuring facilities and equipment, menu planning and overseeing all invitations and travel and hotel arrangements for attendees.

Office Manager/ Senior Executive Assistant

Exel/DHL
Irving, TX
01.1998 - 01.2006
  • As the Senior Executive Assistant to the Chief Executive Officer, Vice President of Human Resources, and the Senior Vice President of Sales and Marketing of a $6 billion Global Supply Chain organization my responsibilities varied significantly
  • A partial list of my responsibilities includes: Maintained and developed administrative support for Senior Executives
  • Preserved highly confidential and time-sensitive information and files
  • Produced daily correspondences, reports and presentations utilizing Microsoft Office suite
  • Organized and streamlined general office filing systems for correspondence and records of all administrative personnel
  • Responsible for general office management, including ordering supplies, maintaining stock and equipment maintenance, managed and negotiated vendor contracts
  • Improved office processes creating monetary and workflow efficiencies
  • Scheduled conference room reservations and appropriate resources
  • Single point-of-contact for contract employment including appropriate extensions of negotiated contracts
  • Event coordinator – 400+ customers and associates, customer appreciation venues, quarterly business reviews and annual meetings including master scheduling of cost effective travel
  • Liaison between executive management members, customers and field associates regarding business issues, financial information, and disciplined procedures.

Skills

  • Strategic planning expertise
  • Process improvement strategies
  • Effective problem solving
  • Administrative Skills
  • Outstanding computer proficiency
  • Team leadership experience
  • Office Management
  • Excel spreadsheets
  • Project Management
  • Travel Coordination
  • Self-starter

Affiliations

  • Member, Women’s Alliance, Los Colinas Chamber of Commerce
  • Member, International Association of Administrative Professionals
  • National Association of Professional Women (NAPM)
  • Certification Notary Public, State of Texas till January 21, 2025

Volunteer Experience

Rescue Her

Timeline

Senior Executive Assistant

FedEx Logistics
03.2024 - Current

Senior Executive Assistant/ Marketing Tradeshow and Events Coordinator

GEODIS USA, INC.
01.2014 - 01.2021

Senior Executive Assistant / Sales Training Manager

OHL Logistics (Acquired by Geodis)
01.2009 - 01.2014

Special Projects Coordinator/ Senior Executive Assistant

ABX Logistics (USA) Inc.
01.2006 - 01.2009

Office Manager/ Senior Executive Assistant

Exel/DHL
01.1998 - 01.2006

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SHANNON ANTONUCCI