Shannon Beaule
Sabattus,USA
Summary
OBJECTIVE Detailed professional recognized for successfully batching, posting and matching invoices. Efficiently processes prepares weekly checks for distribution or mailing. Reliable and professional with many years of functional experience in providing clerical, administrative, and financial services.
Overview
30
30
years of professional experience
Work History
Technical Services Admin
FirstLight Fiber
Brunswick, ME
10.2022 - Current
- Recordkeeping and submission of all SOC audit files
- Greet and assist visitors at data center in accordance with security policy
- Manage incoming and outgoing mail, packages and deliveries
- Create purchase requisitions
- Schedule appointments and manage calendar for team members
- Maintain gas and electricity utility database for national footprint.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
Accounts Payable Specialist
Regional School Unit 4
Wales, ME
08.2007 - 09.2022
- Reviewed all invoices for appropriate documentation, fund account coding and approval prior to processing for payment
- Maintained files and documentation in accordance with company policy and accepted accounting practices
- Answered vendor inquiries and reconciled vendor statements
- Verified PO invoices against receipts to ensure goods/services were received prior to payment to vendors
- Cash reconciliation of operating accounts
- Generated weekly aging reports for management review.
- Prepared 1099 forms at the end of each fiscal year as required by law.
- Completed special projects and direct clerical support to Business Manager.
- Direct backup and support to payroll specialist
Secretary
Sabattus Central School
Sabattus, ME
08.2005 - 08.2007
- Registered new students
- Maintained accurate records of student attendance data on a daily basis.
- Daily office operations such as filing paperwork, ordering supplies and scheduling repairs.
- Coordinated events such as parent-teacher conferences, open houses and graduation ceremonies.
- Provided administrative support to the principal, teachers, and other school personnel.
- Greeted visitors and answered phone calls, providing information to parents and staff members.
Administrative Assistant
Spiller’s
Lewiston, ME
01.1998 - 08.2005
- New hire orientation and insurance enrollment
- Weekly payroll reporting
- Processed daily accounts receivable payments
- Backup support to accounts payable clerk
- Service contract recordkeeping.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Handled confidential documents in an organized fashion according to established protocol.
Assistant Sales Manager
KeyBank N.A.
Lewiston, ME
04.1994 - 01.1998
- Responsible for compliance of branch operational procedures
- General Ledger
- Resolved customer complaints professionally in a timely manner while maintaining positive relationships with customers.
- Trained staff on product knowledge, teller cash handling procedures, and company policies.
- Ensured compliance with bank policies and procedures regarding security measures, internal controls and audit requirements.
Education
University of Maine
Lewiston/Auburn College12.2006
University of Phoenix
Online11.2006
St. Dominic Regional High School
Lewiston, ME06.1989
Skills
- Invoice Processing
- Payment Scheduling
- Calendar Management
- General accounting
- Petty cash disbursement
- Internal Controls
- Cash deposit preparation
- Database entry
- Multitasking and prioritization
- Highly organized
- Documentation and Recordkeeping
- Administrative Support
References
References available upon request.
Timeline
Technical Services Admin
FirstLight Fiber
10.2022 - Current
Accounts Payable Specialist
Regional School Unit 4
08.2007 - 09.2022
Secretary
Sabattus Central School
08.2005 - 08.2007
Administrative Assistant
Spiller’s
01.1998 - 08.2005
Assistant Sales Manager
KeyBank N.A.
04.1994 - 01.1998
University of Maine
University of Phoenix
St. Dominic Regional High School
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