Shannon Black

Recording invoice details in the finance register to facilitate team member coding and approvals, reviewing invoice coding accuracy, and addressing inquiries in coordination with the finance team [average of 1,100 invoices per month]

• Reviewing relief contractor timesheets alongside finance register details and preparing import/export files for direct upload into Sage [approximately 350 per quarter]
• Managing distinct Dropbox parent and sub-folders to categorize international and domestic documents, ensuring quick information access
• Referencing and documenting Airtable entries for follow-up actions, meal tallies, expense tracking, vehicle maintenance records, and vendor setup details
• Aiding with administrative activities related to project specifications and general ledger audits, conducting research and troubleshooting discrepancies in partnership with the vendor or through team discussions
• Formulating reports to review the accuracy of coding dimensions and connecting payment details to invoice records that have been disassociated due to coding variations

• Managed a small team with the shared objective of conducting weekly reviews of posted invoices and ensuring timely payments, all while adhering to budgetary constraints
• Processed end-to-end Accounts Payable involving 65 active General Ledger codes; handled around 250 invoices weekly, totaling almost 3,000 invoices per quarter, resulting in an annual cost savings of $14,000 for the company
• Requested payment consent by Management of about 350 invoices received by email, hand-delivery, or digital records from online vendor portals
• Reviewing for accuracy and posting 30 employee expense reports and credit card reconciliations
• The company recorded 700 monthly purchase journal entries quantifying 500 cash disbursements through various payment methods such as checks, direct bank transfers, online payments, and wire transfers
• Assisted customers in resolving any discrepancies related to invoices or payments for settlements
• Completed customer credit applications to establish net-30 payment term accounts
• Recorded the income records for 65 non-employee suppliers, individuals, or partnerships procured annually
• Participated in the monthly closing process and fulfilled reporting requests, while also certifying the presence of accurate documentation for financial transactions and audit readiness
• Comprehending the fundamentals of Generally Accepted Accounting Principles (GAAP) and the essentials of full cycle accounting
• Managed and gave priority to various projects, oversaw the flow of work, and upheld collaborative working connections

• Scanned and posted over 100 vendor invoices on a weekly basis
• Processed an average of 160 vendor payments using checks, ACH, as well as domestic or international wire transfers
• Reconciled 12 employee expense reimbursement payments monthly
• Implemented a corporate Purchase Order process that enhanced efficiency and accuracy by 20%, thereby providing an additional layer of protection against potentially fraudulent activities for the corporation
• Collaborated with 'County Scans Company' to convert handwritten mineral ownership data nationwide into the network, ensuring efficient internal audit controls

• Ensured the timely and precise input, upload, and distribution of approximately 6,000 invoices each month
• Prepared approximately 2,000 invoices for payment resulting in the issuance of 400 checks on a weekly basis
• Supervised a team of three employees to ensure timely and high-quality accounting deliverables
• Took charge of providing individualized training to each staff member based on their roles, as well as creating customized performance objectives and milestones
• Trained 15 employees across 7 various sites on the conversion process of physical invoice and purchase order documents into digital images for electronic transmission and approval
• Leveraged early payment discounts prompting a saving of approximately $45,000 annually