Shannon Caldwell
Winslow,IN
Summary
Dependable and friendly employee who works quickly and accurately. Able to manage multiple tasks while maintaining an organized work area. Highly attentive to detail and accuracy. Approaching 7 years of experience in invoice processing and payment disbursement. Eager to learn and contribute to a team.
Overview
9
9
years of professional experience
Work History
Assistant Director of Business Office/Accounts Payable Clerk
Oakland City University
04.2018 - Current
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Recorded daily deposit and ACH transactions in several bank accounts.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Reviewed employee expense reports against company policies, safeguarding corporate funds from misuse.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Recorded and tracked weekly petty cash vouchers ensuring proper documentation and ensuring time allocations are followed.
- Assisted with audit preparation efforts by maintaining organized records and promptly addressing auditor inquiries.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Optimized cash flow management with strategic scheduling of payments to vendors.
- Enhanced office productivity with cross-training and shared duties..
- Supported budget management, monitored expenditures against budget allocations.
- Entered figures using 10-key calculator to compute data quickly.
- Opened and closed office and ensured daily tasks were completed in Directors absence.
- Assisted the Director in developing innovative programs to improve office performance.
- Reconciled company bank and credit card accounts, investigating, and resolving discrepancies.
- Supported a positive office culture by promoting open communication among staff members and celebrating successes together as a team.
Administrative Assistant/Student Acct Receivable
Oakland City University
10.2016 - 04.2018
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies according to FERPA.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Handled cash and check transaction and properly applying to appropriate customer accounts.
- Balanced daily online deposits with daily batches to ensure proper receipting.
Education
Some College (No Degree) - Business Management/Accounting Concentration
Oakland City University
Oakland City, INHigh School Diploma -
Pike Central High School
Petersburg05.1991
Skills
- Data entry
- Invoice processing
- Bill payment
- Account reconciliation
- Wire transfers
- Petty cash disbursement
- General ledger entries
- Confidentiality handling
- Cash and check handling
- Online deposit batch balancing
Timeline
Assistant Director of Business Office/Accounts Payable Clerk
Oakland City University
04.2018 - Current
Administrative Assistant/Student Acct Receivable
Oakland City University
10.2016 - 04.2018
Some College (No Degree) - Business Management/Accounting Concentration
Oakland City University
High School Diploma -
Pike Central High School
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