Shannon Jacobson
Spring,TX
Summary
Detail-oriented Executive Administrative Professional with a proven track record in scheduling, office management, and executive support. Excels in fast-paced environments, effectively managing multiple priorities with minimal supervision. Strong verbal and written communication abilities facilitate collaboration across departments and ensure seamless business operations. Committed to enhancing processes and delivering exceptional customer service.
Overview
28
28
years of professional experience
Work History
Executive Administrative Assistant/HR Administrator
SICK Sensor Intelligence
05.2023 - 03.2025
- Provided executive support to the President of People & Legal, managing domestic and international travel logistics, calendar management, and correspondence
- Coordinated cross-functional collaboration to plan and execute department-wide meetings, improving organizational efficiency
- Actively contributed to process improvements, including streamlining administrative workflows to support executive operations and ensure consistent team performance
- Managed ADP transactions (new hires, terminations, status changes) and generated regular reports to provide critical business insights
- Led employee recognition programs, boosting morale and fostering a positive work environment
Logistics Reporting Consultant
Lodestar Logistics
Houston, TX
04.2017 - 05.2023
- Generated and analyzed daily, monthly, and quarterly reports on transit data, improving report preparation processes for internal teams and clients
- Provided data-driven solutions to improve logistical efficiency, including automating reporting tasks to reduce reporting time by 20%
- Supported clients with complex problem-solving, analyzing their logistics needs and providing insights to improve service delivery
- Ensured smooth communication and timely reporting in a fast-paced environment
Development Assistant
Pearl Fincher Museum of Fine Arts
Spring, TX
10.2016 - 05.2023
- Supported the Development Director by providing administrative support, preparing meeting agendas, and handling Board of Directors correspondence
- Conducted data analysis on donor contributions, generating reports and building complex queries to maintain and report on donation integrity
- Coordinated special events, including galas and auctions, managing logistics and ensuring smooth event operations
- Created and maintained process documentation, optimizing the museum’s fundraising efforts and improving data accuracy by 25%
- Managed cross-functional collaboration between the development team and external vendors to facilitate event execution
Private Voice Teacher
Self Employed
Spring, TX
01.2006 - 01.2016
- Provided personalized voice lessons and built long-term client relationships, promoting a positive and productive learning environment
- Assessed student's abilities to determine areas of improvement.
Music Teacher
Cypress Creek Christian Preschool
Spring, TX
01.2013 - 01.2015
- Instructed music education to children, emphasizing collaboration and fostering a love for music and creativity
- Managed event coordination for school performances, overseeing logistics and ensuring successful event execution
Kindermusik Teacher
Cy-Fair Music and Arts
Houston, TX
01.2005 - 01.2006
- Taught early childhood music programs, focusing on the development of social and musical skills in young children
Medical Transcriptionist
Churchill Evaluations
Houston, TX
01.2003 - 01.2005
- Transcribed medical documentation, ensuring accuracy and compliance with health regulations
Executive Assistant to the CFO
Sewell Automotive Companies
Dallas, TX
06.2000 - 05.2001
- Managed calendar coordination and travel logistics for the CFO, ensuring efficient day-to-day operations
- Produced reports and analyzed customer satisfaction data to support business decisions aimed at improving service levels
Representative Relations & Quality Assurance Coordinator
HD Vest Financial Services
Irving, TX
06.1998 - 05.2000
- Facilitated cross-departmental communication, ensuring the successful execution of networking events and conventions
- Administered the ISO 9000 program, ensuring compliance and smooth departmental processes
Administrative Assistant to the Director of Operations Analysis
HD Vest Financial Services
06.1997 - 06.1998
- Coordinated executive calendar management and meeting logistics for multi-departmental coordination
- Developed and implemented process improvements, creating clear procedures for day-to-day operations
Education
Bachelor of Music - Music Business
Hardin-Simmons University
Abilene, TX12.1996
Skills
- Cross-functional collaboration
- Exceptional verbal and written communication
- Data analysis and report preparation
- Strong problem-solving and process improvement skills
- Proficient in calendar management and travel coordination
- Team-oriented and proactive in creating a positive work environment
- Organizational efficiency and attention to detail
- Executive support and business operations
- Executive Management Support
- Travel Logistics & Accommodation Management
- Board of Directors Support
- Data Analysis & Reporting
- Process Improvement & Documentation
- Event Planning & Coordination
- Employee Engagement & Recognition Programs
- Complex Problem-Solving
- Vendor Management
- Team Development & Training
- Microsoft Office Suite
- Google Suite
- Typing Speed: 90 wpm
- ADP Transaction Processing and Reporting
- Blackbaud Altru Donor Database Administration (Fundamentals Certified)
- Texas Notary Public
Timeline
Executive Administrative Assistant/HR Administrator
SICK Sensor Intelligence
05.2023 - 03.2025
Logistics Reporting Consultant
Lodestar Logistics
04.2017 - 05.2023
Development Assistant
Pearl Fincher Museum of Fine Arts
10.2016 - 05.2023
Music Teacher
Cypress Creek Christian Preschool
01.2013 - 01.2015
Private Voice Teacher
Self Employed
01.2006 - 01.2016
Kindermusik Teacher
Cy-Fair Music and Arts
01.2005 - 01.2006
Medical Transcriptionist
Churchill Evaluations
01.2003 - 01.2005
Executive Assistant to the CFO
Sewell Automotive Companies
06.2000 - 05.2001
Representative Relations & Quality Assurance Coordinator
HD Vest Financial Services
06.1998 - 05.2000
Administrative Assistant to the Director of Operations Analysis
HD Vest Financial Services
06.1997 - 06.1998
Bachelor of Music - Music Business
Hardin-Simmons University
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