Shannon Miller
San Antonio,FL
Summary
Professional and detail-oriented Executive Assistant with 10+ years of experience. Expert in schedule management, organization and providing comprehensive support to company leaders. Excellent communication and relationship building skills with proficiency in MS Office Suite and Adobe Acrobat software. Willing to learn additional industry-specific skills to better support staff and management.
Overview
15
15
years of professional experience
Work History
Middle School Science Teacher
Diocese Of St. Petersburg
2022.08 - Current
- Instruct 100+ middle school students in principles, theories and facts of Earth, Life and Physical Sciences.
- Prepare and implement lesson plans covering required course topics.
- Lead interesting and diverse group activities to engage students in course material.
- Utilize diverse instructional approaches to accommodate different learning styles.
- Cultivate positive relationships with students, parents and staff to optimize instruction and support learning outcomes.
- Complete in-service and additional training to maintain professional growth.
- Organize field trips related to curriculum content, offering students firsthand exposure to scientific processes at work outside classroom setting.
Executive Administrative Specialist
University Of South Florida
2018.11 - 2022.08
- Executive Assistant to the Associate Vice President & General Manager of WUSF Public Media.
- Assist in daily support activities including: schedule management, prepare meeting agendas and keep meeting minutes, ordering office supplies, office machine maintenance, travel and expense reporting.
- Handle logistics, catering, and travel arrangements for meeting and event planning for members of the Board and Associate Vice President.
- Regular written and verbal communication with internal and external entities including: major gift donors, board members, legislators and Members of Congress, industry leaders and colleagues at WUSF, USF and the public media industry.
- Interview, hire and supervise receptionist. Manage and schedule relief of reception area, this includes ensuring reception desk is always monitored and workflow coordination of people designated to perform back up duties. Train new staff members/interns on duties of reception area. Supervise receptionist on properly completing USF travel documents.
- Primary collaborator with other WUSF and USF staff in planning events and activities including internal and external meetings. Coordinates events with donors, university and community leaders and others integral to the success of WUSF Public Media.
- Perform role of office manager by using exceptional fiscal management skills to reduce expense and waste by employing good purchasing decisions.
- Source vendors for special project needs and negotiate contracts.
- Actively promote cooperative and harmonious working climate to boost morale, productivity and efficiency.
- Provide back up and support for other WUSF activities including fundraising campaigns and special events.
Executive Assistant
Eckerd College
2015.07 - 2018.11
- Manage Associate Vice President's (AVP) complex and frequently changing travel arrangements.
- Plan and coordinate campus meetings and events for Office of Advancement.
- Draft and edit acknowledgement letters, gift agreements, pledge reminders and general correspondence on behalf of President, AVP and Major Gifts team.
- Research, propose and implement vendor services to decrease costs to organization.
- Enter and update data in Banner and Raiser’s Edge including donors' biographical and contact information, contact reports, gift officers' portfolios and prospect management information.
- Query database records and create reports.
- Manage purchasing card account, including online coding and reconciliation of monthly statements.
- Process Major Gifts team invoices, check requests and budget transfers.
- Assist with documentation and tracking of planned gift program and special campaign donations.
- Perform essential office-wide functions: serve as receptionist to Office of Advancement; assist with filing and mailings; submit/manage work requests for building and computer maintenance; order office supplies; maintain and stock break area.
Florida Program Coordinator
Defenders of Wildlife
2009.08 - 2015.07
- Served as office manager and provided administrative and project management support to Director and 3 senior program and field staff.
- Managed multiple calendars, scheduled appointments and arranged travel.
- Coordinated on and off-site meetings and catering, processed check requests, travel expenses and reimbursements, maintained office supplies, equipment and files.
- Served as liaison with Headquarters and other field staff and distributed information to Defenders' membership, the public and colleagues.
- Represented the organization and gave presentations at outside meetings, conferences and public events.
- Developed and maintained an alert system to track grants, contracts and deadlines in Microsoft Excel and Outlook.
- Produced power point presentations, educational materials and drafted correspondence.
- Assisted in the development of fundraising and membership solicitation materials.
- Monitored and reconciled monthly accounting statements and assisted in the development of annual and bi-annual office budgets.
- Supervised and trained office interns and volunteers.
- Managed the Coexistence Program - including supervision of contracted employee, coordination of volunteers and logistics, material and supply requisition and budget administration.
- Coordinated and managed large events (50 - 3,000+ attendees) - including site selection and planning; entertainment and speaker selection; coordination of logistics, vendors and exhibitors; volunteer management; budget administration; fundraising, marketing and advertising.
Education
Bachelor of Science - Environmental Science and Policy
University of South Florida
TampaSkills
- Correspondence preparation
- Travel arrangements coordination
- Tech-savvy
- Project management experience
- Schedule management
- Inbound phone call handling
- Meetings and event coordination
- Advanced MS Office Suite
Timeline
Middle School Science Teacher
Diocese Of St. Petersburg
2022.08 - Current
Executive Administrative Specialist
University Of South Florida
2018.11 - 2022.08
Executive Assistant
Eckerd College
2015.07 - 2018.11
Florida Program Coordinator
Defenders of Wildlife
2009.08 - 2015.07
Bachelor of Science - Environmental Science and Policy
University of South Florida
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