Shannon Ramirez
Carlsbad,CA
Summary
Aspiring Project Manager adept at planning, directing, and maintaining continuous operations in various departments. Experienced in directing teams, projects, and employees and keeping efficient production in accordance with quality standards. Applying creative and analytical approaches to operations for continuous project improvement. Skilled at identifying or anticipating problems and providing diverse and creative approaches to make progress. Excels through mentoring, training, and empowering the team to excel in performance.
Overview
8
8
years of professional experience
Work History
Project Manager
Leaving Futprints Non-Profit Foundation
01.2020 - 01.2024
- Record minutes for board meetings
- Plan and coordinate fundraising events such as golf tournaments and kids indoor soccer tournaments
- Prepare email campaigns with Mail Chimp for donor support and sponsorship
- Use Canva to create digital advertisements
- Organized and coordinated conferences and monthly communications
- Screened calls and emails and responded accordingly to support executive correspondence
- Managed office inventory, tracking supplies, and placing orders to ensure smooth daily operations
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats
- Supported business and hospitality needs of corporate partners and staff during meetings and company events
Instructional Assistant, Special Education Grades 9-12
San Dieguito Union High School District
11.2020 - 06.2023
- Coordinated cross-functional groups of students to ensure smooth collaboration and successful project execution
- Updated learning charts and reports to deliver accuracy and completeness
- Summarize and track progress data using Google Sheets
- Prepare 100 + high school students each semester for postgraduate plans
- Assist in the creation of resumes & pinpointing skill development
- Assist with college preparation and applications
- Prepared instructional materials such as worksheets, visual aids, or manipulatives according to teacher directives for effective lesson execution
- Facilitated small group instruction sessions based on specific skill sets or subject matter, boosting overall student achievement levels
- Assisted teachers in developing differentiated instructional strategies, resulting in improved student outcomes
- Monitored student progress to identify areas requiring extra support and implement action plans to meet needs
Assitant Manager
Workspace US
09.2019 - 11.2020
- Managed accounts payable, payroll, mail distribution, and billing cycles for supplies and monthly memberships
- Resource support for 120 members and 70 private suites
- Developed marketing strategies, and social media ad campaigns with Mail Chimp
- Provided IT and Printing Support
- Coordinated community and member events
- Developed strong working relationships with staff, fostering a positive work environment
- Planned monthly community networking events
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies
- Improved customer satisfaction by addressing and resolving complaints promptly
- Offered hands-on assistance to customers, assessing needs, and maintaining current knowledge of consumer preferences
- Completed regular inventory counts to verify stock levels, address discrepancies, and forecast future needs
- Assisted in recruiting, interviewing, hiring, and onboarding new tenants to maintain adequate fulfillment levels
Tour Assistant to Artist Manager
Primary Wave Entertainment
05.2018 - 11.2018
- Coordinated logistics of artist tours including international travel arrangements and made itineraries for two bands simultaneously
- Planned strategies for album launches and media releases for tour dates
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel
- Assisted manager in all aspects of management operations
- Enhanced meeting productivity by preparing detailed agendas and taking comprehensive minutes for future reference
- Execute daily administrative tasks: budgeting, mail, digital communications, scheduling
- Music Streaming data entry and royalty collection
Facilities Management Intern
Cordoba Corporation
04.2017 - 07.2017
- Provided daily administrative support for different departments in company
- Assisted with project management and site visits
- Regularly attended board of trustees meetings recorded minutes and delivered them to construction manager
- Oversaw student lead initiatives and coordinated student involvement
- Organized school events emphasizing sustainability awareness with feedback from projects and facilities directors
Sustainability Representative and Committee Chair
Long Beach City College
08.2015 - 05.2018
- First appointed student to hold this position
- Planned marketing strategies for student outreach
- Assisted with project management and logistics
- Organized school events emphasizing sustainability awareness
- Oversaw student-led initiatives and coordinated student involvement.
- Exceeded performance targets through diligent work ethic and focus on results-driven tasks
- Learned and followed all organizational policies and procedures to maintain safe and professional working environments
- Provided valuable input resulting in new opportunities for growth and development
- Streamlined internal processes for improved efficiency, reducing overall costs for the organization
Education
B.A. - Organizational Management
Point Loma Nazarene University
San Diego, CA05.2021
A.S. - Business Administration
Long Beach City College
Long Beach, CA06.2018
Skills
- Project and Product Management
- Digital Marketing, Automation & Email Platforming
- Mail Chimp, Canva & Adobe Lightroom
- Google Suite and MS Office
- Payroll, Budgeting & Finance Management
- Eco-conscious Initiatives and Implementation
- Executive & Admin Support
- Office & Team Management
- Schedule & calendar planning
- Information Confidentiality
- Client Communication
Accomplishments
Coachella and Stagecoach Festival (Goldenvoice) Indio, CA (2018)
- Sustainability event management
- Assist the department lead in shift switches & team communications
- Analyze progress made in the recycling & green waste initiative
- Interact with crowd and promote positive festival culture
California Roots Festival, Monterey Bay, CA (2016-2018)
- Assist event directors
- Artist check-in & guidance leader to set times
- VIP lounge set up & hospitality
Surf Roots TV (2017-2020) @surfroots
- Media and artist interviews
- VIP hospitality
- Set up and break down promotional booth at events
- Customer service skills
- Canva digital flier creation & social media management
Muffin Top Movie Premiere Tour (2016)
- Worked directly with lead director Cathryn Michon
- Nationwide movie premiere event coordinator
- Worked directly with movie director executing her ideas for tour
- Coordinated swag bags & sponsors
- Red carpet roll out
- Media statements & public relations
Timeline
Instructional Assistant, Special Education Grades 9-12
San Dieguito Union High School District
11.2020 - 06.2023
Project Manager
Leaving Futprints Non-Profit Foundation
01.2020 - 01.2024
Assitant Manager
Workspace US
09.2019 - 11.2020
Tour Assistant to Artist Manager
Primary Wave Entertainment
05.2018 - 11.2018
Facilities Management Intern
Cordoba Corporation
04.2017 - 07.2017
Sustainability Representative and Committee Chair
Long Beach City College
08.2015 - 05.2018
B.A. - Organizational Management
Point Loma Nazarene University
A.S. - Business Administration
Long Beach City College
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