Shannon Reyna
Pearland,TX
Summary
Detail-oriented with superb interpersonal skills. Driven and possess impeccable organizational qualities. Strong leader, self-starter, and a proven team player. Committed to excellence and high standards with unwavering integrity and honesty. Always eager to learn and develop new skills.
Overview
19
19
years of professional experience
Work History
Administrative Assistant
NASA/Jacobs
2022.06 - Current
- Provide daily support to Section Managers, Staff and Group employees
- Training Coordinator; Maintain training documentation and records, schedule training classes, general report generation and non-compliance reporting
- Schedule physicals, fit tests, and physiological training
- Maintain clinic documents
- Move Coordinator; Miscellaneous requests are submitted with moves as needed. Layout changes are submitted for review upon request
- Travel Coordinator; Assist personnel in travel authorizations, bookings, and expense report submissions
- Liaison for Logistics and IT
- Pre-authorizations and Expense Reports (Foreign and Domestic)
- Ensure timely completion of employee actions.(i.e. Credit card & HR requests)
- Maintain office supplies from ordering through distribution
- Process onboarding, offboarding, and transfers for EC4 employees
- Modify/Develop/Maintain Personal Training Plans
- Perform document data updates as needed
- Verify employee training certifications and submit Cert Memos for Chamber Testing
- Maintain Org Chart and track Task Order group and Open Requisitions
- Emergency Call List for JF10, JF12, J13, and JF14
- Coordinate, schedule, and book conference rooms for meetings
- Coordinate, schedule, and book reservations for the Gilruth
- Liaison between NASA and offsite JETS II Administration
- Member of the Safety Committee for EC Division
Technical Support Specialist (Lead TSS 9/16/2021-Joined Management Team)
NASA/Chenega Security
2018.08 - 2022.06
- Responsible for the operation, fabrication, and issuance of NASA employee/visitor badges
- Assemble/mail security investigation forms/packages to employees and review all paperwork received for accuracy and completeness
- Conduct background checks as required
- Accomplish document imaging for all personnel security & foreign national records
- Prepare and file statistical reports, metrics, presentations, and spreadsheets as required
- Fingerprint designated personnel for security checks, investigations or clearance purposes in accordance with Standard Operating Procedures
- Liaison for IT support via Marshall
- Complete all required reports, forms, and other documentation in accordance with established procedures
- NASA internal programs/procedures including: ID Max, Lenel, CMS, NAMS Requests, Official Visitor System
- Terminations, Transfers, Official Escort Log, Safety Briefing Log, Denied Access Log, Gate Reports, Retired Alumni Log
- Proofreads procedures prior to their formal induction; Updated as needed
- Troubleshoot to detect system errors in test environment for EVAMS and report back (center wide log)
- Responsible for Badging Supervisor's duties when out, overseeing 8 employees
- Daily interactions/correspondence with customers, contractors, and NASA personnel to ensure a smooth workflow throughout the center while addressing any questions or concerns
- Assists in the Interviewing/Hiring Process
- New Hire Training
Administrative Assistant/Lead Infant Teacher
LOBO/Ivy Kids
2016.04 - 2018.06
- Provide and document daily care for infants age 6 months - 10 months
- Create and engage in age appropriate activities with the children
- Tours, purchasing, special events, personnel paperwork, & gen
- Admin
- Duties
Office Assistant/Caregiver
God's Precious Children
2010.07 - 2013.12
- Greet parents & children in the center, Check that all documentation is current
- Attendance records
- Payroll
- General office duties & paperwork
- Purchasing
Secretary/Receptionist
Sunny Premium Plastics, Inc.
2005.01 - 2010.05
- Credit Dept, Customer orders
- FedEx Shipping, Quotes, Invoices
- Mail, 4 phone line system, AP & AR
- Screen warehouse applicants
- Facilitated communication between departments
Education
Nursing -
Houston Community College
Houston, TX01.2013
Nursing -
San Jacinto College
Houston, TX01.2011
Business Management -
University of Phoenix
Online01.2006
Skills
- Sharepoint
- Smart Sheets
- NASA Documents
- Lotus Notes
- People Soft
- Adobe
- MS Excel, MS Outlook, MS PowerPoint, MS Word
- TEAMS, Zoom
- Deltek
- JAMIS
Clearance
Secret Clearance Granted 03/04/2019
Timeline
Administrative Assistant
NASA/Jacobs
2022.06 - Current
Technical Support Specialist (Lead TSS 9/16/2021-Joined Management Team)
NASA/Chenega Security
2018.08 - 2022.06
Administrative Assistant/Lead Infant Teacher
LOBO/Ivy Kids
2016.04 - 2018.06
Office Assistant/Caregiver
God's Precious Children
2010.07 - 2013.12
Secretary/Receptionist
Sunny Premium Plastics, Inc.
2005.01 - 2010.05
Nursing -
Houston Community College
Nursing -
San Jacinto College
Business Management -
University of Phoenix
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