Shannon R. Sims
Office Manager / AP Specicalist
Morristown,USA
Summary
Reliable, self-motivated, detail oriented accounting clerk offering over 22 years of a strong work ethic and determination to complete tasks in a timely manner while maintaining detail records and on time payments. Able to work independently with minimal supervision, but thrives in both team settings and self-directed environments.
Overview
19
19
years of professional experience
2
2
Life Insurance Agent and Notary Public
Work History
Accounts Payables Specialist
ESKOLA Roofing & Waterproofing
12.2024 - Current
- Receive, review, and verify all invoices
- Enter and process invoices daily while coding to correct job# or GL accounts
- Submit invoices for approvals thru DI-Document Imaging.
- Manage DI-Document Imaging daily for revisions and approvals update.
- Managed and responded to email correspondences and inquiries from branches and outside vendors.
- Reconciled vendor statements monthly investigating, and resolving all discrepancies
- Attended weekly regional meetings to address updates, questions and concerns.
- Submitted Expenditures forms when needed to regional controller for asset purchases over $2,500.00
Office Manager
Herrco Inc Contractors / Herrera Properties
05.2021 - 10.2024
- Handle all A/P and A/R for both companies
- Manage all bank deposits
- Process payroll and payroll taxes for 15 employees
- Answer phones and emails for both businesses, handled travel for owners and construction crew
- Set up new customers and manage job contracts; notarize documents as needed
- Handle all petty cash transactions
- Write and distribute email, memos, letters, faxes, and forms
- Order office supplies
- Reconcile expense reports, petty cash and all company bank accounts monthly
- Managed rental properties by collecting rent and handling leases for new renters
Accounting Associate/Finance & Accounting Dept
Otics USA
12.2016 - 06.2017
- Handled all Accounts Payables duties daily
- Processed all vendor invoices for payment
- Reviewed all invoices for error and issues before check run
- Worked closely with Division Heads to obtain approval on selected invoices
- Research and resolved any invoice discrepancy and vendor issues
- Worked closely with receiving and purchasing departments to resolve any issues
- Maintained all Japan monthly billing for raw material received
- Filled and entered data daily
- Maintained a good relationship with new and existing vendors
- Temp- December 2016 – June 2017 Robert Half Staffing
Accounts Payables
Katom Restaurant Supply
07.2013 - 08.2016
- Processed an average of 300 invoices per day
- Match invoices to purchase order
- Prepare a weekly vendor payment journal, update check management spreadsheet daily
- Reconcile vendor's monthly statements
- Monitor all incoming emails
- Research and resolve invoice discrepancy and vendor issues
Bookkeeper/Office Asst
Mills Investments/Krystal’s of Morristown
08.2011 - 05.2013
- Processed all bills for payment
- Print all checks
- Managed daily bank deposits
- Processed payroll weekly for 30+ employees
- Filed 941, SUTA and TN Sales Tax reports monthly
- Reconciled all bank accounts monthly
Office Assistant
Ericson Automation
08.2006 - 04.2011
- Prepared and submitted all purchase orders to vendors
- Processed customer’s invoices
- Maintained inventory
- Packed customers’ orders for shipping
- Maintained all A/P/AR for business
- Processed payroll and all payroll reports
Education
Diploma -
Cocke County High School
Newport, TN05.1991
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Walters State Community College
Morristown, TN08.2005
Skills
- Accounts Payables & Accounts Receivables
- Bookkeeping
- Proficient in QuickBooks
- Foundation Construction Software
- Experience with Syteline ERP
- Proficient in Microsoft 365
- Microsoft Nav 2015
- Preparation of 1099 tax documents
- Proficient in AIA billing processes
- Bank and Statement reconciliation
- Payroll management and reporting
- Proficient in 10-key input
- Procurement documentation
- Expense report management
- Safeguarding sensitive materials
- Problem-solving
- Efficient data processing
Accomplishments
- Researched and resolved billing problems that had been previously missed
- Increased office organization by creating a more efficient filling system to access all vendor and customer information quickly and efficiently
Certification
Licensed Life Insurance Agent - NP#21290412
Bonded Notary Public for State of Tennessee
Timeline
Accounts Payables Specialist
ESKOLA Roofing & Waterproofing
12.2024 - Current
Office Manager
Herrco Inc Contractors / Herrera Properties
05.2021 - 10.2024
Accounting Associate/Finance & Accounting Dept
Otics USA
12.2016 - 06.2017
Accounts Payables
Katom Restaurant Supply
07.2013 - 08.2016
Bookkeeper/Office Asst
Mills Investments/Krystal’s of Morristown
08.2011 - 05.2013
Office Assistant
Ericson Automation
08.2006 - 04.2011
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Walters State Community College
Diploma -
Cocke County High School