Shannon Smith

Managed daily office operations remotely for 16 team members, including scheduling meetings, maintaining records, and coordinating communication between departments to ensure efficient workflow and support for financial advisors

Provided comprehensive administrative support to enhance operational efficiency, including managing schedules, coordinating meetings, and facilitating communication across three departments at ROI Swift

• Provided comprehensive administrative support to the Chief Technical Officer and Vice President of Architecture, enhancing organizational efficiency and aligning with strategic goals
• Organized and prioritized executive schedules, optimizing resource allocation to advance the organization's mission
• Managed special projects, overseeing timelines and budgets to ensure successful completion of deliverables

• Provided comprehensive administrative support to the Global Solutions Team, enhancing efficiency and communication across diverse internal and external stakeholders
• Utilized independent judgment to effectively plan, prioritize, and organize tasks, recommending improvements in office practices and procedures to optimize team operations

• Supported7 executives by managing complex schedules, coordinating meetings, and arranging travel logistics, ensuring seamless daily operations
• Managed cross-departmental invoicing and metrics for the Lifecycle Services operations headquarters, enhancing financial accuracy and operational efficiency

• Managed and maintained executive schedules, including making travel arrangements and preparing meeting agendas, which facilitated effective time management and meeting coordination
• Conducted research and compiled data to prepare detailed reports and presentations for executive-level meetings, contributing to informed decision-making by partners and board members

• Prepared and managed a variety of documents, including invoices, reports, and financial statements, utilizing proficiency in word processing, spreadsheet, and presentation software
• Coordinated and directed office services, encompassing records management, budget preparation, and departmental finances, while efficiently managing executives' schedules and travel arrangements
• Conducted research and compiled data to support executive decision-making and facilitated meetings by preparing agendas and recording and distributing minutes
• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

• Provided comprehensive administrative support by managing executives' schedules, preparing meeting agendas, and coordinating travel arrangements, ensuring efficient operations and communication
• Streamlined office procedures and maintained accurate records through effective use of database management, word processing, and spreadsheet software, enhancing organizational productivity
• Facilitated communication and information distribution by compiling, transcribing, and distributing meeting minutes, reports, and correspondence, supporting executive decision-making processes
• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

• Managed executive schedules, coordinated travel arrangements, and facilitated meetings, ensuring seamless operations and effective time management
• Prepared and distributed financial reports, invoices, and corporate documents using advanced software tools, enhancing organizational efficiency and data accuracy
• Coordinated special events, meetings, and conferences, including logistics and catering, to support executive and departmental objectives
• Upheld a high level of professionalism while representing executives at various functions, conferences, or meetings within the region.
• Ensured timely completion of projects with effective coordination among cross-functional teams.

• Managed executive schedules, travel arrangements, and meeting logistics, ensuring seamless coordination and optimized time management for senior leadership
• Prepared and distributed a variety of documents and reports, including financial statements and board presentations, utilizing advanced software skills in word processing, spreadsheets, and databases
• Coordinated office services, including records management, payroll processing, and budget preparation, contributing to efficient departmental operations and executive support

• Coordinated and managed office operations, including scheduling, travel arrangements, and payroll processing, while supervising and training clerical staff to ensure efficient workflow and adherence to administrative policies
• Conducted research and compiled data for executive presentations, prepared and distributed correspondence and meeting minutes, and facilitated communication between executives and external parties

• Managed executives' schedules and coordinated travel arrangements, ensuring efficient time management and seamless logistics
• Compiled, transcribed, and distributed meeting minutes, while also preparing agendas and coordinating catering for various meetings
• Conducted research and prepared documents for executive consideration, supporting informed decision-making processes

• Managed office equipment and utilized various software applications for efficient data processing and record-keeping
• Coordinated communication and scheduling tasks, including answering inquiries, directing calls, and organizing appointments and meetings
• Maintained and organized filing systems, managed correspondence, and facilitated information flow to support office operations

• Managed office communications and operations, including handling phone systems, organizing correspondence, and maintaining filing systems both electronically and on paper
• Coordinated executive support tasks such as preparing documents, conducting data research, making travel arrangements, and processing payroll information
• Facilitated meetings by preparing agendas, coordinating necessary arrangements, and providing clerical support across departments
• Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
• Demonstrated adaptability by quickly mastering new software applications for various tasks.
• Assisted managers in decision-making processes based on thorough research and analysis of available data.