SHANTEL BARNES
Summary
To secure a position that offers a challenge, utilizes my knowledge, skills and abilities and offers opportunity for growth. Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including accounts payable and receivable, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements.
Overview
15
15
years of professional experience
Work History
AR Specialist Billing
Enverus
03.2022 - 04.2023
- Billing in accordance with GAAP revenue recognition standards
- Everything from order management, contract confirmation, collections, reconciliations, auto billing, month end reporting
- Manage 3 systems
- Intense
- Heavy Manuel excel work
- Heavy month end close work
- Review all contracts for new business and direct preparation of invoices and any required supporting documentation to comply with contract terms and conditions
- Continuously evaluate and improve the efficiency of billing processes and procedures to enhance speed, quality, efficiency, and productivity of the team
- Resolve customer-billing problems
- Adherence to internal policies and procedures
- Work closely with the revenue recognition team to ensure all accounting for billed and unbilled revenue is correct
- Provide supporting documentation for audits both internal and external
- Upload Invoices and all supporting documents into OpenInvoice
- Upload and Review tax exemptions certificates.
Accounts Payable/ Accounts Receivable Billing and Collections
GenPro Inc.
10.2019 - 02.2022
- Process ACH daily (Great Plains)
- Applied cash daily to customer invoices
- Reconciled accounts daily
- Approve Carrier invoices for payment
- Approve Customer invoices to be sent for payment
- Made weekly contact with customer for payment on invoices over 30 days
- Answer phones.
Billing Specialist
Blue Force Inc.
02.2018 - 05.2019
- Created Excel spreadsheets for government invoicing pertaining to labor, DBA, travel information, clothing and equipment costs
- Prepared and administered government contracts and civilian purchases from quotation to completion
- Ensured compliance with existing contract requirements
- Prepare documentation and journal entries for all cost corrections
- Developed and maintained documentation for all contract and project sourcing
- Provided financial feedback to program managers to maximize profitability
- Reviewed and reconciled billings for each contract line item (CLIN) as required
- Ensured invoices were billed in accordance with CASB (Cost Accounting Standards Board) requirements
- Prepared cost proposal quotations under limited supervision
- Assisted with audits by providing supporting records and documentation
- Reset employee passwords in Deltk.
Customer Service Billing Specialist
Covanta Energy
10.2016 - 02.2018
- Gather information to complete invoices and prepare for billing
- Run billing interface for specific sites
- Generate both manual and automatic invoices
- Respond to and interact with customers and internal staff concerning billing questions
- Maintain billing records, update address and emails as required
- Other duties as required
- Scheduling requested pick up services in appropriate system.
Cost Reimbursement Specialist III
Academi
03.2013 - 02.2016
- Created Excel spreadsheets for government invoicing pertaining to travel information, clothing and equipment costs
- Prepared and administered government contracts and civilian purchases from quotation to completion
- Ensured compliance with existing contract requirements
- Prepare documentation and journal entries for all cost corrections
- Developed and maintained documentation for all contract and project sourcing
- Provided financial feedback to program managers to maximize profitability
- Reviewed and reconciled billings for each contract line item (CLIN) as required
- Ensured invoices were billed in accordance with CASB (Cost Accounting Standards Board) requirements
- Prepared cost proposal quotations under limited supervision
- Assisted with audits by providing supporting records and documentation.
Account Payable Specialist
New York Times
11.2011 - 07.2012
- Processed invoices for twelve business units
- Handled customer inquiries and requests via email and phone
- Batched and entered invoices to be paid
- Sorted mail, answered accounts payable and vendor maintenance hotline
- Processed wire transfers for payment on PeopleSoft.
Budget Analyst
Old Dominion University
06.2008 - 04.2010
- Manager of all departmental (state and grant) and Center for Coastal Physical Oceanography budgets (state and grants) including analyzing, reconciling, projecting, monitoring, and reporting using PC-based software (BANNER) in accordance with the Commonwealth of Virginia's policies and procedures
- Initiated, prepared and approved all purchase requisitions and orders
- Managed all Ocean Earth and Atmospheric Sciences travel, payroll, catering, billing, purchasing, invoicing and expenses allocations to include faculty and students
- Managed payroll functions for the entire department, Center for Coastal Physical Oceanography for both state and grant funds
- Projected forecasts of state and grant funds for the following year
- Preformed year end audits and event planning.
Education
Computer Science
Tidewater Community College
Portsmouth, VA01.2006
Skills
- Advanced proficiency in MS Word, Excel, Outlook
- Excellent customer service
- Experience in accounting functions: Billing, A/P, A/R
- Proficient in SalesForce, OpenInvoice, Alvara, Great Plains, Mercury Gate (TMS), HubTran, Turvo, GCS, WAWF, Tower, DMS, Costpoint, PeopleSoft, Oracle (Banner), AS400, SharePoint, Property Boulevard and Star Builder
- Statement Preparation
- Research and Due Diligence
- Account Reconciliation
- Aging Reports Analysis
- Process Improvements
- Cash Application
- Accurate Payment Posting
- Month-End Closing Procedures
- Strong Client Relations Skills
- Finance
- Payment Posting
- Payment Management
- Investigative Research
- Audit Procedures
- Customer Service Support
- Accounts Receivable
- Generally Accepted Accounting Principles
- Invoice Preparation
- Data Inputting
- Invoicing Proficiency
- Invoice Coding
- General Ledger Accounting
- Budget Preparation
- PeopleSoft
- Typing and 10-Key Entry
- Customer Relations
- Data Analysis
- Accounts Payable
- Data Entry
- Purchase Orders
- Financial Software
- Data Entry and 10-Key
Timeline
AR Specialist Billing
Enverus
03.2022 - 04.2023
Accounts Payable/ Accounts Receivable Billing and Collections
GenPro Inc.
10.2019 - 02.2022
Billing Specialist
Blue Force Inc.
02.2018 - 05.2019
Customer Service Billing Specialist
Covanta Energy
10.2016 - 02.2018
Cost Reimbursement Specialist III
Academi
03.2013 - 02.2016
Account Payable Specialist
New York Times
11.2011 - 07.2012
Budget Analyst
Old Dominion University
06.2008 - 04.2010
Computer Science
Tidewater Community College
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