Shantera Davis
Palmetto,GA
Summary
Dynamic Senior Executive Assistant with C Suite experience supporting executive leadership, including direct assistance to the President. Solid expertise in managing confidential information, travel logistics, team collaboration activities, and optimizing executive schedules to enhance productivity. Committed to fostering team collaboration and adapting to the evolving needs of the business through exceptional communication and organizational skills. Certified Notary Public in the State of Georgia, ensuring a high level of professionalism and trustworthiness in interactions with senior executives, board members, shareholders, and administrative staff.
Overview
2026
2026
years of professional experience
Work History
Executive Assistant
Kintetsu World Express
- Supported the Deputy Chief Officer, the VP of Business Development and Six Senior Corporate Account Directors
- Maintained top-secret level of confidentiality and trust
- Scheduled BiMonthly Global Calls
- Coordinated Global Call-In Numbers and ensured numbers were current
- Coordinated Senior Management's team schedules to meet the Global Call Requirements
- Arranged appropriate travel, visas, agendas, necessary contacts and country information
- Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules
- Served as a professional representative of the CEO to executive clients, investors and board members
- Collaborated with other administrative team members, human resources and the finance department on special projects and events
- Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up
- Managed desktop publishing and proposal and memo typing
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents
- Investigated issues and problems and drafted responses to urgent requests
- Served as Executive Assistant to the national sales manager, marketing manager and senior product managers
- Approved travel expenses and reimbursement requests
- Accurately reported executive timesheets, researching specific job numbers and making sure to input payroll requirements accurately
- Reconciled company credit card activity; goal was to reconcile bi-monthly
- Researched any questionable charges
- Arranged and confirmed all travel needs for team members
- Secured travel authorizations needed, noted trips on calendars and provided thorough agendas before departure
- Prioritized last minute travel changes to ensure company savings when possible
- Ordered and maintained supplies specific to the team's needs
- Developed, strategized and executed informed responses and differentiated pitches to win new work
- Responsible for the research, development and implementation of brand communication strategy through the means of RFI's, RFQs, RFPs, presentations and unsolicited proposals
- Developed Global Print materials and key messages for all audiences to communicate the organizations brand identity
- Developed effective working relationships with clients through constant communication to encourage continual feedback as to how to improve existing operations and increase satisfaction.
- Coordinated executive schedules, ensuring efficient time management and prioritization of tasks.
- Managed correspondence, drafting professional communication for internal and external stakeholders.
Regional Marketing Coordinator
KINTETSU WORLD EXPRESS
- Served as Executive Assistant to the East Region Vice President
- Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules
- Scheduled Board of Directors meetings and assisted with meeting materials and agendas
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives
- Responsible for coordinating trade shows/meetings/activities with Product Mgrs
- As well as organized yearly sales training seminars for the East Region maintaining communications with on-site organizing personnel
- Coordinated daily operations of the East Region branches by participating in planning of the budget projections, budget/resources management, and employee training initiatives
- Initiated product planning and market research
- Efficient in research and analysis and maintaining customer databases
- Coordinated execution of email broadcast campaigns, public relations, marketing trade shows and events, outbound calls, media advertisements, field promotions, customer communications, and other marketing plans
- Assisted company marketing managers in coordinating and integrating various marketing and communication activities
- Qualified sales lead for both inside and outside sales calls
- Partnered with department heads for tailored marketing campaigns
- Responsible for budget analysis of the East Region and submission of budget forecast within the fiscal year
- Performed other related duties as assigned by the East Region Vice President and Board of Director for KWE U.S.A.
- Coordinated regional marketing campaigns to enhance brand visibility and engagement.
- Developed promotional materials aligning with corporate guidelines and regional preferences.
Senior Executive Assistant
Kaiser Permanente
02.2016 - Current
- Coordinated executive schedules, meetings, and travel arrangements to optimize time management.
- Managed correspondence and communications, ensuring timely responses and information flow.
- Assisted in preparing reports, presentations, and meeting materials with attention to detail.
- Implemented process improvements to enhance operational efficiency within the office environment.
- Supported onboarding processes for new team members, facilitating smooth transitions into roles.
- Mentored junior administrative staff, providing guidance on best practices and professional development opportunities.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 2 executives.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Assisted senior management with major initiatives and projects.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
- Increased team collaboration by organizing regular departmental meetings, distributing agendas, and recording minutes for future reference.
Education
Master of Business Administration - Marketing & Leadership
Walden University
Bachelor of Science - Business Management
Shorter University
Skills
- Executive support
- Strong problem solver
- Schedule & calendar planning
- Information confidentiality
- Expense reporting
- Calendar management
- Scheduling
- Meeting planning
- Professional and mature
- Travel arrangements
- Meticulous attention to detail
- Logistics and schedule management
Timeline
Senior Executive Assistant
Kaiser Permanente
02.2016 - Current
Executive Assistant
Kintetsu World Express
Regional Marketing Coordinator
KINTETSU WORLD EXPRESS
Master of Business Administration - Marketing & Leadership
Walden University
Bachelor of Science - Business Management
Shorter University
Phone
678-764-4322, 678-764-4322
References
References available upon request.