Sharare Jones

Administrative Aide II

Montgomery College

04.2012 - Current

Prepare instructional materials electronically for each program coordinator and/or faculty as requested.
Executed record filing system to improve document organization and management.
Prepare and assist with electronic revisions to course work, program handbooks, clinical materials/handbooks, and program records as requested by faculty.
Enhanced team productivity with thorough record-keeping and timely correspondence management.
Collaborate, maintain and update the webpages for SONO, RADT, FIRE and SURG programs and serve as backup for the health science web page maintenance.
Maintain, inventory and order supplies for each program as appropriate and maintain budget account balances in collaboration with faculty.
Assist the lab coordinators with maintaining lab inventory and/or supplies for each programs’ supply closet.
Coordinate, negotiate and arrange service appointments and PM schedules for SONO machines and RADT program equipment.
Provide and direct perspective students, via phone and email with pertinent information for admissions and financial aid.
Prepare and revise information packets electronically for each programs’ information sessions.
Prepare/update clinical letters for all necessary clinical affiliates for student clinical rotations in my programs.
Coordinate, plan and implement the advisory board meetings in-person and via Zoom for 3 of my health sciences programs, SONO, RADT, and SURG.
Provide oversight when planning student major fairs and open house events for each of my programs.
Coordinator and advise on all audiovisual equipment needed for daily tasks for each program as well as college events for students. such as Mock Interviews, Advising Day, commencement, pinning ceremonies, etc.
Plan, coordinate and implement the pinning ceremonies for students graduates in all of my health science programs for their families and college administrators.
Serve as administrative assistance to Chair of Health Science.
Serve as administrative assistance for Clinical Outreach Coordinator and assist with distribution of clinical affiliates’ contracts and Certificate of Insurances (COI) to all of our clinical affiliates.
Assist faculty with new Workday tasks, such as EAP, local travel, reimbursements for professional development license/certifications.
Update and maintain Continuing Medical Education (CME) credits for SONO Clinical Instructors via website for their credentials; Provide proof, if needed to clinical instructors.
Serve as a liaison with faculty and clinical instructors at clinical sites, if and when necessary.
Utilize, maintain and update our clinical requirements website that houses student medical records; provide updates to Chair and SURG faculty with clinical requirements for students.
Maintained confidentiality of sensitive information while managing files, records, and communications diligently.
Ensured accuracy in documentation by proofreading materials, maintaining records, and updating databases regularly.
Promoted a culture of continuous improvement by identifying opportunities for process enhancements within the department.
Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Expedited workflow by prioritizing tasks, delegating responsibilities, and managing deadlines effectively.
Facilitated smooth transitions during staffing changes with efficient onboarding procedures for new hires.
Assisted in the preparation of presentations and reports, ensuring accurate data representation and clear messaging.
Improved office efficiency by streamlining administrative processes and implementing new organizational systems.
Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings and events.
Fostered collaboration between departments with effective interdepartmental communication skills to solve problems efficiently.