Shari Ashmore
Norfolk,VA
Summary
Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Director of Administration
Pointe Hope, LLC/ Ritchie-Curbow Construction Co.
Newport News,, VA
04.2016 - 12.2021
- Responsible for overseeing day to day operations and costs involved in Administration of Company. Identifying opportunities to streamline business processes and systems. Translating the Company's Strategic Plans into defined Operational Plans. Supervise clerical and administrative personnel; set goals and deadlines for departments; develop, manage and monitor records. Recommend changes to policies and procedures in order to improve overall operations. Ensure strict adherence to compliance requirements, policies and procedures. Ensure that key management are involved and appropriately informed of any pertinent issues that arise.
- Maintain Executive's daily appointment schedule; plans, coordinates and schedule meetings; expense reports and acts as Executive's Point of Contact. Updating and keeping Executive well informed of upcoming commitments and responsibilities. Review and monitor Executive's email and answer emails and/or correspondence on his behalf maintaining confidentiality. Maintain high level of direct communication with key executives and board members; to maintain credibility, trust and support. Assist in creating and distributing meeting minutes for executive board meetings. Provide historical references by managing databases and filing systems, retrieving corporate records, documents and reports. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Maintains discretion and confidentiality.
Assistant Project Manager
Ritchie-Curbow Construction Co., Inc.
Newport News, VA
07.2008 - 12.2021
- Review and coordinate responses to RFP’s; write proposals; update resumes and project flyers; Manage/coordinate Company personnel and resources for the project; Assist with preconstruction efforts buyout, issuance and award of subcontracts and purchase orders; Review estimates to understand project and potential problems; Coordinate the setup and mobilization of job sites; Acquire permits; Set up project binders; Prepare contracts and bid packages; Work with project team to prepare detailed project schedule; Ensure timely execution and return contracts and coordinate with accounting department; managing and tracking project documentation including RFIs, drawings, schedules, submittals, samples, subcontracts, insurance certificates; Ensuring that all drawings and specifications properly relate to the estimate updated/current; Reviewing specifications for material guideline; reviews all correspondence from owner, consultants, and contractors and provide timely responses; Scheduling and managing subcontractor trade coordination meetings, preconstruction meetings and submittal review meetings; Review inspection and test data for compliance with specifications; maintain site plan, in coordination with Superintendent; Set-up QAQC procedures and conduct quality inspections; Interacting with and serving as a resource for subcontractors, superintendents and clients; Attending and representing the company at on-site project meetings; Assists PM with managing all aspects of project from inception; Help prepare and execute Project Executive Plan; Maintain strong working relationships with clients, designers and consultants; Take on additional responsibilities as required from project to project to fulfill department requirements; Overseeing the close-out process. Preparing final records for the project such as RFI’s, close-out records, warranties, as-builts, operation and maintenance manuals, attic stock, and spare parts insure compliance with contract documents
Education
Fashion Merchandising
The Art Institute of Atlanta
Atlanta, GASkills
- Customer Relations
- Schedule Management
- Relationship building
- Contract negotiations
- Staff Management
- Policy and procedure modification
- Business administration
- Documentation and control
- Data Entry
- Dependable and Responsible
- Written Communication
- Database administration
Certification
Linkedin Learning
Certificate of Administration of Human Resources
Linkedin Learning
Certificate of Human Resource Foundations
Timeline
Director of Administration
Pointe Hope, LLC/ Ritchie-Curbow Construction Co.
04.2016 - 12.2021
Assistant Project Manager
Ritchie-Curbow Construction Co., Inc.
07.2008 - 12.2021
Fashion Merchandising
The Art Institute of Atlanta
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