Sharla Victor

Began HP as an Administrative Assistant, handling various tasks such as answering phones, managing monthly expense reports for the VP, procuring supplies, researching Architectural/Engineering RFPs, and handling state forms. Managed license renewals and paperwork for engineers and firm branches. Advanced to Project Coordinator in 2020, overseeing admin duties while managing licensing/certification tasks. Utilized Deltek and Ajera for project, client and employee data entry, along with financial and scheduling details. Coordinated with the Project Manager on project changes and invoicing. Transitioned from remote to in-office work due to increased business development (BD) responsibilities, focusing on the Broken Arrow/Tulsa office. Cultivated relationships with existing and new clients, engaging with local business organizations. Played a key role as "Den Mom" for engineers, organizing parties, birthday celebrations (including remote ones), and assisting with annual retreat planning, which was particularly gratifying.

The work at Jenks Church Preschool was part-time, following a "Mother's Day Out" format. My daughter attended another classroom within the school. While I briefly worked with other age groups, the majority of the time was spent in a classroom with three-year-olds. Responsibilities included creating and executing age-appropriate lesson plans, overseeing playtime and naps, maintaining restroom schedules and preparing children for Pre-Kindergarten. Additionally, on Wednesdays, I conducted music and movement sessions for all age groups (birth to age 5) and led chapel sessions in the mornings, followed by overseeing my class in the afternoon.

Finderbinder operated as a media directory, where remote part-time tasks involved verifying the accuracy of listed media outlets (including Radio, Television, Newspapers, and Magazines). Quarterly newsletters were compiled with gathered updates and sent to subscribers. The sale of Finderbinder in 2013 significantly altered the role, prompting the search for alternative employment.

As an Assistant Preschool Teacher at Freckles n Grins, responsibilities initially involved working with one-year-olds, transitioning to lead teaching duties with two- and three-year-olds within six months. Tasks included designing and implementing lesson plans, overseeing playtime, attending to diaper changes and restroom schedules, feeding and supervising nap time for the students.

• Implemented diverse assessment tools to track students'' progress in various developmental areas.
• Strengthened parent-teacher communication through regular progress reports, meetings, and open-door policy.
• Facilitated smooth transitions between activities by establishing structured schedules and consistent routines.

In the role of Front Desk Receptionist, tasks included answering phones, welcoming visitors, arranging meals for residents dining in their apartments, ensuring sign-in and sign-out procedures were followed, checking on residents, and offering clerical assistance to the Executive Director.

Additionally, support extended to the Wellington AD by aiding in transportation for residents to doctor appointments, facilitating bingo sessions, and assisting with various activities upon request.

Phone calls were answered and routed, visitors were greeted, and orders for custom coupons and tray-liners were taken. Additionally, typical customer service duties involved assisting customers with inquiries, resolving complaints, and processing orders for custom restaurant coupons. The company supplied most of the tray-liners for McDonalds restaurants across the United States.

In the role of Activity Director at Tealridge, oversight encompassed managing recreational activities, including clubs, tournaments, parties, trips, bingo, entertainment, transportation logistics, volunteer efforts, and decorating. Responsibilities included scheduling these activities, ensuring community members received calendars and reminders for participation. Additionally, support was provided to the Marketing Director by assisting with apartment showings and lease agreements one week per month.

The Activity Director position involved planning a monthly schedule and publishing a monthly newsletter, making morning announcements every morning, driving residents to the doctor, scheduling entertainment, hosting a weekly happy hour and sing-along, planning road trips, dinners, theme days, and big events. I stocked the community store and the bingo prizes, and I called bingo once a week.

The Administrative Assistant at Jenks Church also served as the writer and publisher of the weekly bulletin. Ensuring members were informed about church events was a priority. Staff meetings were attended to take notes. Flyers and posters were printed regularly. The Senior Pastor's schedule was managed, and tasks such as purchasing supplies and organizing volunteers were coordinated for the office.

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Ensured accurate record-keeping with diligent data entry and database management for vital congregation information.

Customers were assisted with tasks such as transferring titles, renewing licenses, and paying car taxes to the Oklahoma Tax Commission. Additionally, support was provided to customers in setting up Pikepass accounts.

• Entered title and vehicle information into database.
• Managed high-volume workload while maintaining strict attention to detail in verifying ownership documents and registration forms.
• Communicated with customers to resolve common title issues.
• Prepared tax and title documents to submit legal transfer work to DMV.

Two elementary school-aged girls were prepared for school every morning, including breakfast. They were also picked up from school in the afternoons. Dinner was provided and homework assistance was given until their parents returned in the evening. Throughout the week, house cleaning and grocery shopping for the family were also managed. In the summer, summer fun was planned and carried out.