SHARLENE M. FINKELSTEIN

Dedicated and dependable Administrative Professional with 25+ years experience managing an administrative team and delegating tasks to accomplish operational goals. Proven history of detail oriented success in financial office administration, event coordination & fundraising, and office workflow management. Committed to streamlining workplace operations to achieve optimal business results.

• Senior Leadership Team Member for Administrative Operations
• Directed and managed administrative team (performance reviews, goal setting, professional development)
• Human Resources coordination (job postings, screen & interview candidates, onboarding, termination, corrective action, benefits management)
• Responsible for all building and facilities management
• Managed three successful office relocations
• Direct & manage all vendor & supply relationships
• Support C-Level Executives (scheduling, travel coordination, internal communication, create high impact reports, proposals & presentations)
• Serve as Board Liaison (schedule meetings, prepares agenda, reports, presentations, and packets; distribute materials, transcribe minutes and follow-up on action items; file for compliance and audit purposes)
• Accounts Payable (process invoices and check requests)
• Accounts Receivable (manage deposits and cash receipts log for all donations and payments made to the organization; invoice customers, partners and donors as needed)
• Utilize Quickbooks software for all accounting functions
• Payroll & Benefit Management for 48 staff (payroll processing, expense reimbursement, benefit enrollment, manage time keeping software and train staff on proper usage)
• Sole Manager for Corporate Credit Cards (perform add/replace processing for employees, statement reconciliation, assist staff with fraudulent charges or disputes associated with cards)
• Prepare monthly & quarterly financial statements for multiple boards
• Monthly bank reconciliations for eight clients
• Prepare reports & financial statements in Quickbooks
• Prepare Year End 990 & 1099s for 11 clients
• Manage payment platforms (PayPal, Classy, Eventbrite)
• Collaborate with auditors for yearly audit
• Plan & coordinate fundraising events (manage timeline and budget to ensure fundraising goals are met)
• Coordinate speaker, venue and logistics for organizational events
• Manage contact database (track vendors, clients, sponsors, donors, and stakeholders for various event details)
• Prepare donor and in-kind acknowledgement letters
• Assist with annual report ensuring accuracy & recognition of donors, board and staff