Summary
Overview
Work History
Education
Skills
Timeline
HIGHLIGHTS OF QUALIFICATIONS
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Sharmien Scott

Detroit,MI

Summary

Finance professional with comprehensive knowledge of accounts payable operations, encompassing invoice processing and vendor management. Will bring to your team robust experiences in human resources, payroll, general accounting, and finance. Skills have been honed in the highly volatile industries of television broadcasting, healthcare durable equipment, and mortgage banking. Known for exceptional attention to detail and reliability in meeting deadlines. Team-focused collaborator who adapts to changing priorities and ensures optimal financial accuracy.

Overview

21
21
years of professional experience

Work History

Accounts Payable Specialist

Graham Media Group
10.2014 - Current
  • Implementation of company systems
  • Presented audit findings to accounting manager after reviewing results and paperwork.
  • Input data, such as file numbers, new venders, update information, or document information codes into computer systems to support document and information retrieval.
  • Answer questions about records or files.
  • Processing invoices: Ensuring invoices are accurate, approved, and processed in a timely manner
  • Managing financial records: Maintaining accurate financial records, including invoices, purchase orders, and approvals
  • Reconciling: Reconciling bank and credit card statements, and updating the sub-ledger to the general ledger
  • Managing payments: Ensuring bills are paid on time and in accordance with negotiated terms
  • Communicating: Communicating with vendors and internal teams about payment status, invoice requests, and discrepancies
  • Preparing reports: Generating monthly, quarterly, or annual statements, monthly trial balance ,and providing supporting documentation for audits (internal & external SOX)
  • Assisting with month-end closing: Helping with the accounting team's month-end closing
  • Improving processes: Identifying opportunities to improve the efficiency of accounts payable processes
  • Charge expenses to accounts and cost centers and control petty cash spending
  • Verify vendor accounts, pay vendors and resolve purchase order, invoice or payment discrepancies
  • Handling up to 10M or more a month
  • Wells Fargo company reimbursements claims
  • Processed high-volume invoices with a focus on accuracy and compliance to company policies.
  • Coordinated payment schedules, ensuring timely disbursement of funds to vendors and stakeholders.
  • Led initiatives for process improvement, significantly reducing turnaround time for invoice approvals and payments.
  • Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
  • Reached out to vendors to verify information and follow up on client issues.
  • Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
  • Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
  • Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
  • Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
  • Trained junior staff members in accounts payable procedures, increasing overall department efficiency.
  • Gathered, evaluated and summarized account data in detailed financial reports.
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
  • Keep informed of regulatory requirements and best practices in accounting
  • Requirements and skills
  • Proven work experience as an Accounts Payable Specialist or similar role
  • Advanced competency in accounting and business management software
  • In-depth knowledge of accounts payable principles, accounting standards and industry regulations
  • Extensive experience in account reconciliation
  • Great time management and organizational skills
  • Excellent collaboration and communication abilities
  • Relevant training and/or certifications as an Accounts Payable Specialist

Temporary Position-Payroll Generalist

Amcor Rigid Plastics
02.2014 - 02.2014
  • Communicate via email or fax with different cities and states regarding password resets and time adjustment.
  • Work on systems such as: Empower, Empower Time, Citrix, and Ultipro.
  • Aid and prepared batches for different cities and states (payroll function).
  • Aid with added and voiding check for this Multinational Company.
  • Verify employment status, adjusted 401K, apparel, bonuses within multi-national company according to each individual city and state policy.
  • Developed strong relationships with cross-functional teams such as finance, HR, and IT to ensure seamless payroll processing and data integration.

Underwriter /Funding Analyst

Flagstar Bank
09.2012 - 01.2014
  • Verify Mortgage loan in the MORTIX Information Storage Center.
  • Duties included disbursement of funds and tracking of loans.
  • Assist in the preparation of other management reports and special projects.
  • Ensure compliance with applicable federal, state and local laws and regulations.
  • Keep close contact with companies (Flagstar Bank, Nationstar, U.S. Bank, Regions Bank and Fannie Mae).
  • Maintained knowledge of and adhere to Flagstar's internal compliance policies and procedures.
  • Provide funding for loans in amounts of $1554.00-$500,000 daily but not limited to a $1M dollars.
  • Provide knowledgeable information for enhancing the procedure manual for the Funding Analyst.
  • Review, monitor and provide loan recommendations that are properly structured and accurately risk graded; provided loan grade change recommendations and maintains documentation supporting all such changes.
  • Evaluated the overall credit worthiness and repayment capacity of a borrower, including analyzing complex financial statements.

Payroll Manager / Credentialing Manager

Cooperative Optical Services, Inc.
07.2004 - 02.2010
  • Conduct Company Executive Meeting monthly for Chief Financial Officer, Chief Operating Officer, Chief Executive Officer, Human Resources and Executive Director, Marketing Manager.
  • Input new hires into payroll system, set-up garnishments and levy’s, child support payments, and direct deposits.
  • Review records or reports pertaining to activities such as production, payroll, or shipping to verify details, monitor work activities, or evaluate performance, trouble shooting and resolving customer complaints.
  • Ensure optometrist credentialing paper was updated quarterly.
  • Re-certify participating providers and facilities in health plans.
  • Verify contracts any payroll for UAW, ASFCME Unions, Bargaining and Non-Bargaining Unions.
  • Handle payroll deductions, 401k plans, year deductions, and bonuses.
  • Processes weekly to bi-weekly paychecks for (500 employees) after reduction 120-150 employees.
  • Issue and record adjustments to pay related to previous errors or retroactive increases.
  • Coordinate and directed the financial planning, budgeting, procurement, or investment activities of organization.
  • Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources.
  • Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed.
  • Receive, record, and bank cashed, checks, and vouchers.
  • Code documents according to company procedures.
  • Reconcile or note and report discrepancies found in records.
  • Human Resources
  • Prepare and maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, performance evaluation forms using human resources management system software.
  • Processes hiring-related paperwork.
  • Informed job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, and promotion opportunities.
  • Addresses employee relations issues, such as harassment allegations, work complaints, and other employee concerns.
  • Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
  • Schedule and conducted new employee orientations.
  • Confer with management to develop and implement personnel policies or procedures.
  • Select qualified job applicants and refer them to managers, making hiring recommendations when appropriate.

Education

Associate degree - Business Management with concentration in accounting

Oakland County Community College
Bloomfield, MI

Bachelor’s degree - business administration

Davenport University
Warren, MI

Skills

  • Proficient in ADP payroll systems
  • Proficient in Aestiva
  • Microsoft Office proficiency
  • Oracle - ERP System & Support
  • Proficient in Microsoft Word and Excel
  • Proficient in managing disputes
  • Analytical decision making
  • Proficient in computer applications
  • Client engagement
  • Proficient in scheduling
  • Adaptability to change
  • Task prioritization
  • Innovative thinking
  • Composed in high-pressure situations
  • Effective leadership
  • Statistical evaluation
  • Financial reconciliation
  • Billing accuracy assurance
  • Performance assessment
  • Cost management
  • Financial audit support
  • Budget management
  • Critical analysis skills
  • Entry verification
  • Data inputting
  • Vendor relations

Bank reconciliations

Statement reconciliation

Timeline

Accounts Payable Specialist

Graham Media Group
10.2014 - Current

Temporary Position-Payroll Generalist

Amcor Rigid Plastics
02.2014 - 02.2014

Underwriter /Funding Analyst

Flagstar Bank
09.2012 - 01.2014

Payroll Manager / Credentialing Manager

Cooperative Optical Services, Inc.
07.2004 - 02.2010

Bachelor’s degree - business administration

Davenport University

Associate degree - Business Management with concentration in accounting

Oakland County Community College

HIGHLIGHTS OF QUALIFICATIONS

  • Over 12 years’ experience working as a Payroll Manager, and 10+ years’ serving as a Human Resource Assistant
  • Successfully navigated multiple layers of accounting processes at the first level of accounts payable. Consistently demonstrates accuracy and month-end timeliness overseeing 1000+ vendors.
  • Self-taught on GL Codes and created a system for processing to be in sync with general accounting practices. Always met 7 – 10-day payment turnaround time frames.
  • Created spreadsheet for POs for each vendor to organize for rapid research and expedient audit preparation.
  • Recognized by management as a highly valued team member with mental dexterity and numeric analysis to seamlessly adapt to frequent change and resolve complex accounting issues.
  • Customer service has always been unparallel resulting in a high rate of satisfaction and retention.
  • Administered accounts valued at $10M+ monthly for local and national broadcasting of programming and advertising in a major market.
  • Quickly prepared findings for audit review resulting in no penalties.
  • Keep records of customer interactions or transactions, recording details of inquiries, complaints, or comments, as well as actions taken.
  • Strong organizational skills, flexibility and proven ability to prioritize and meet deadlines in a high-volume environment.
  • Motivating, developing, and directing people as they work, identifying the best people for the job.
  • Skilled in interacting with others, while building and establishing relationships.
  • Proven leadership skills, including motivating and coaching employees to success.
  • Ability to work in a team environment (to include interaction with various levels of management and lending staff), as well as the ability to take initiative and work independently.
  • Schedule or conduct new employee orientations and hire employees and process hiring-related paperwork.

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Sharmien Scott