Sharon A. Steimer
Jeffersonville,IN
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
27
27
years of professional experience
1
1
Certification
Work History
Accounting Coordinator/Executive Assistant
Preferred Medical Network, LLC
09.2017 - 11.2024
- Approved all operating bills for payment.
- Printed and signed all checks for vendors and clients.
- Approved all ACH payments on the bank website.
- Company notary.
- Approved expense reports and reconciled monthly.
- Prepared daily reporting of journal entries and posting accruals, vendor bills and client billing.
- Supported the month-end closing process, efficiently processing journal entries and posting accruals.
- Provided exceptional customer service while resolving billing disputes or payment discrepancies with clients.
- Maintained accurate documentation regarding accounts payables and accounts receivables in accordance with company policies.
- Prepared weekly cash reports consisting of all payments and disseminated information to appropriate correct management staff.
- Sent reconsiderations to collect past due or short paid billings.
- Supported Executive staff with administrative services.
- Maintained a high level of confidentiality with management staff and classified company information/financials.
- Created and reviewed SOPs for he company.
Executive Administrative Assistant/Office Manager
Hexion Inc.
01.2004 - 04.2016
- Provide direct, diversified and highly confidential support to the Vice President of Global Phenolics and ten Global managers by assisting with preparing and distributing all correspondence, contracts, reports, spreadsheets and presentations; answering phones; managing complex calendars; coordinating all domestic and foreign travel arrangements with little notice; coordinating meetings and conference calls with all US, European and Asian executive business managers, contractors and customers; coordinate offsite business meetings and conferences; filing, typing and the organization of VP's and divisional office files
- Taking and transcribing meeting minutes
- Work directly with VP and all business managers on developing and implementing new procedures and programs within the business
- Once finalized, prepare documents and schedule meetings with staff to review and train them on the new programs/procedures
- Support Global Finance Director and staff with various reports monthly
- Support Global R&D Director with conducting weekly calls to organize, prioritize and track research and development projects and make sure they are in line with the division financials and commercial team's customer requests
- Support President's and CEO's office when requested
- Prepare and approve expense reports for the Vice President and his management staff
- Served as Project Manager for three Six Sigma projects, office remodeling project manager, and serve as Project Manager for VP and Executive management on several yearly highly confidential projects by researching information on the internet, preparing and keeping Gantt charts updated, preparing PowerPoint presentations with the progress, distributing to the appropriate parties
- Confirm that all phases of the projects met their timelines
- Get the appropriate approvals to have the projects implemented throughout the division once completed, work with IT department on developing or updating software programs and help with any necessary training
- Track and update Vice President on all active projects, completed projects and any projects that are failing to meet deadlines, standards or out of company policy scope
- Serve as the Global Marketing Administrator to conduct research, coordinate meetings, electronic file set up and storage for the divisions Global Marketing Department
- Provide customer service to clients and vendors regarding contracts, products or service issues for the Vice President when not available
- Responsible for ordering and keeping inventory of office supplies, maintenance of office machines and all computer equipment, any onsite office maintenance; keeping updated IT inventory and serve as the back up site LAN Administrator helping with any server, equipment or software problems
- Responsible for negotiating contracts for purchasing new office equipment
- Responsible for negotiating contracts with hotels to set company rates
- Responsible for preparing site purchase orders and pre-approved capital expenditure project submissions
- Responsible for maintaining confidential employee rosters, management contact rosters, organizational charts for a division staff of approximately 1,000 and company confidential correspondence and contracts
- Responsible for organizing fundraisers, teambuilding events and helped implement an employee recognition reward program
- Site safety warden and CPR/First responder certified
- Designated site tour representative
Secretary/Office Automation
US Census Bureau
01.1998 - 01.2004
- Responsible for all aspects of managing an executive office by answering phones; copying; filing; typing; preparing and distributing correspondence; faxing; preparing and distributing weekly and monthly reports to all levels of management; creating and maintaining various spreadsheets; preparing and distributing MS PowerPoint presentations for meetings and conferences; maintain timesheets and prepare estimates and get approval for overtime as well as track the overtime being worked; prepare travel for branch managers, make all necessary arrangements for visitors; order supplies; maintain maintenance of copiers, fax and all computer equipment in the branch, keep a current inventory of all computer equipment in the branch
- Responsible for setting up meetings and conferences; reporting facility problems; maintaining daily Lotus Notes email and calendars for management; prepare training materials; conduct training classes; interact and correspond with all levels of government management and customers
- Work with branch supervisors, Section Chiefs and Branch Chief in reviewing procedures to make sure they are up to date and proper updated copies are distributed to staff
- Responsible for maintaining confidential information such as employee files, employee roster, emergency contact information roster, preparing personnel actions and training requests and responsible for preparing all confidential correspondence for the branch managers
Education
Business Administration -
Indiana University Southeast
New Albany, IN01.1989
Graduated -
Silver Creek High School
Sellersburg, IN01.1987
Skills
- MS Word
- MS Excel
- MS Project
- MS Access
- MS PowerPoint
- MS Outlook
- MS One Note
- MS TEAMS Meetings
- Concur
- Adobe Acrobat
- GoTo Meetings
- Bank account reconciliations
- Journal entries
- Bank reconciliation
- Verbal and written communication
- Accounts receivable
- Accounts payable
- Invoice processing
- Balance sheet analysis
- General ledger management
- Payroll processing
- Payment processing
- File systems management
- Records management
- Intercompany transactions
Certification
Six Sigma Green Belt (DMAIC/LEAN)
Salary
Negotiable
Awards
- US Census Bureau Customer Service Award
- US Census Bureau Special Achievement Award
- Momentive Special Achievement and Project Team Awards
Timeline
Accounting Coordinator/Executive Assistant
Preferred Medical Network, LLC
09.2017 - 11.2024
Executive Administrative Assistant/Office Manager
Hexion Inc.
01.2004 - 04.2016
Secretary/Office Automation
US Census Bureau
01.1998 - 01.2004
Graduated -
Silver Creek High School
Six Sigma Green Belt (DMAIC/LEAN)
Business Administration -
Indiana University Southeast
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