Sharon Distler
Russellville,MO
Summary
A highly organized administrative professional with extensive experience supporting senior executives in fast-paced environment. Known for improving office efficiency and fostering strong team collaboration. Committed to achieving results through adaptability and attention to detail, utilizing skills in calendar management, document preparation, and communication.
Overview
31
31
years of professional experience
Work History
Sr. Secretary
MoDOT
12.1977 - 02.2009
- Coordinated interdepartmental communications to streamline project workflows and enhance collaboration.
- Oversaw preparation of reports and presentations, ensuring clarity and adherence to organizational standards.
- Served as key liaison between management and employees, fostering a positive workplace culture through effective communication.
- Safeguarded sensitive information with strict adherence to confidentiality protocols and data protection regulations.
- Streamlined office processes by implementing efficient filing and organizational systems.
- Maintained a welcoming environment for visitors by greeting guests professionally, managing phone calls, and directing inquiries to appropriate personnel promptly.
- Optimized workflow efficiency by prioritizing tasks effectively based on urgency levels while remaining adaptable to shifting priorities.
- Assisted in the preparation of presentations or reports, ensuring accuracy and professionalism in all documents produced.
- Enhanced overall office functionality by maintaining up-to-date knowledge of best practices in administrative support, staying current on relevant software updates, or attending professional development workshops.
- Supported departmental goals by providing reliable assistance to colleagues as needed, effectively demonstrating teamwork skills and a strong sense of responsibility.
- Increased team collaboration by organizing regular staff meetings and facilitating open communication channels.
- Demonstrated exceptional attention to detail when proofreading documents or reviewing contracts before distribution to ensure accuracy and compliance with organizational standards.
- Enhanced executive productivity through comprehensive calendar management and meeting coordination.
- Coordinated travel arrangements for executives, including flight bookings, hotel reservations, and ground transportation logistics.
- Developed strong working relationships with external vendors or partners through consistent communication, negotiation skills, and exemplary customer service.
- Improved office efficiency by maintaining an up-to-date inventory of supplies and proactively ordering necessary items as needed.
- Organized company events such as holiday parties or team-building exercises to foster a positive work culture within the organization.
- Scheduled appointments and conducted follow-up calls to clients.
- Entered data into system and updated customer contacts with information to keep records current.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
Education
High School Diploma -
Russellville High School
Russellville, MO05-1977
Skills
- Document preparation
- Executive support
- File management
- Expert communication
- Calendar management
- Meeting planning
- Report generation
- Customer service
- Keyboarding skills
- Verbal and written communication
- Phone etiquette
- Organization
- Task prioritization
- Appointment scheduling
- Schedule management
- Supply restocking
- File systems management
- Supply ordering
- HIPAA guideline compliance
- Digital file management
- Quickbooks
- Inter-office communications
- Meeting coordination
- Mail distribution
- Letter writing
- Reception functions
- Filing experience
- Confidentiality
- Office supply inventory
- Phone reception
- Teamwork
- Multitasking and time management
- Telephone and email etiquette
Timeline
Sr. Secretary
MoDOT
12.1977 - 02.2009
High School Diploma -
Russellville High School