Summary
Overview
Work History
Education
Skills
Accomplishments
Additional Information
Affiliations
Timeline
Generic

Sharon Garza

Conroe,US

Summary

Professional administrative expert prepared to excel in executive support roles. Skilled in managing calendars, organizing meetings, and ensuring seamless office operations. Reliable team player with focus on achieving results and adapting to dynamic work environments. Proficient in communication, problem-solving, and maintaining confidentiality.

Overview

27
27
years of professional experience

Work History

Executive Administrative Assistant

ExxonMobil Kelly Services
03.2018 - 12.2022
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips on domestic and international flights.
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Coordinated speaker schedules, catering, and logistics.


Executive Administrative Assistant

ExxonMobil MCA Communications
06.1996 - 02.2018
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Facilitated training and onboarding for incoming office staff.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
  • Implemented ongoing training sessions for administrative staff.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

Education

BBA - Business Administration

Sam Houston State University
Huntsville, TX
12.2024

Skills

  • Dynamically managed multiple executives' schedules
  • Optimized flight and lodging arrangements
  • Managed confidential executive communications
  • Event planning and logistics coordination for large-scale conferences
  • Time management optimization for senior leaders
  • Spreadsheet tracking
  • Database management
  • Reliable and responsible
  • Travel & calendar planning
  • Invoice processing
  • Expense report reconciliation and financial compliance enforcement
  • Processing reports with accuracy
  • Travel coordination and itinerary optimization
  • Coordination of cross-departmental collaborative efforts
  • Knowledge of HRIS or talent management systems
  • Expense reporting
  • Office management
  • Logistics coordination
  • Meeting planning
  • Event coordination
  • Legal administrative support
  • Appointment setting
  • Payroll
  • Human resources management (HRM)

Accomplishments

  • Developed expert communication skills through leadership roles in Toastmasters International
  • Planned corporate meetings, lunches and special events for groups of 350+ employees.
  • Achieved 95% through effectively helping with Audit.

Additional Information

Ongoing participation in peer-to-peer learning sessions.

Affiliations

  • Toastmasters International
  • Global Administrative Professionals Forum

Timeline

Executive Administrative Assistant

ExxonMobil Kelly Services
03.2018 - 12.2022

Executive Administrative Assistant

ExxonMobil MCA Communications
06.1996 - 02.2018

BBA - Business Administration

Sam Houston State University

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Sharon Garza