Summary
Overview
Work History
Education
Skills
Timeline
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SHARON HOBBA

Westlake Village,CA

Summary

Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff and customer support. Responsible, punctual, and productive professional when working with little to no supervision. Enhances customer experiences by employing service-oriented behaviors, understanding customer desires, and providing customized solutions to build loyalty.

Overview

28
28
years of professional experience

Work History

Operations and Accounting Manager

Christian Foundation of America
04.2022 - 07.2023
  • Managed day-to-day administration of office, contract employees, and staff
  • Responsible for HR duties including employee insurance & benefits, performance reviews, and government compliance
  • Created Policies and Procedures
  • Recruited, interviewed, and onboarded new employees and contract labor
  • Daily customer service for clients, vendors, & Board Members phone calls & and emails
  • Processed Payroll bi-monthly payroll
  • Created payroll journal entries
  • Managed all monthly accounting A/R, A/P, PR, journal entries, and invoices with QuickBooks Online
  • Processed 1099's, W4's, W4's and I-9's
  • Accountable for monthly disbursement of large quantities of donation checks requested by clients
  • Maintained & reconciled 195 Donor Advised Fund/Trust bank accounts every month
  • Processed all Donor Advised Funds/ Trust additions; gifts, income, or other assets, including gift receipts or asset acknowledgments
  • Planned and presented at staff meetings, Board Meetings, and client meetings
  • Created and managed events
  • Highest confidentiality and integrity
  • Works well under pressure
  • Excellent problem-solving skills and solution-focused
  • Excels at working independently.

Executive Vice President

Validyne Engineering Corporation
10.2015 - 12.2021
  • Daily business meetings with President to review financials and processes
  • Main contact and complete administration of Board and 33 shareholders
  • Completed special projects and handled all administration for President and Board
  • Responsible for developing and training customer service team
  • Purchased supplies for office, production, and employee lunchroom
  • Planned and executed all events including 50 year celebration dinner for 200
  • HR: Oversaw recruitment, interviews, selection, and onboarding procedures
  • Solved employee grievances or issues
  • Developed processes to solve problems
  • Conducted employee harassment and other training to be compliant with regulations
  • Created employee handbook, policies, and procedures
  • Responsible for government compliance
  • Processed biweekly Payroll with ADP software
  • Created payroll journal entries
  • Analyzed pay structures and employee benefits
  • Managed raises and bonuses
  • Managed all employee health, dental, vision, life, disability insurance & open enrollment
  • Accountable for I 9 verifications and government audits
  • Responsible for exit interviews, EDD unemployment, and COBRA documentation
  • Ensured company policies and procedures were current and compliant
  • Implemented OSHA safety and COVID regulations
  • Sourced, purchased, and managed company insurances to include - Directors and Officers, Employment Practices, Fiduciary Liability, Auto, and Workman's Compensation
  • Responsible for annual workman's comp audit with insurance company auditor
  • Handled 401 K employee loans, beneficiary changes, and mandatory distributions with Fidelity and Vanguard
  • Worked with financial manager to diversify investment options within plan
  • Ran end-of-the-year 5500 testing for compliance and filed with government
  • Performed analyses and tests, monitored & updated plan operations and documents
  • Finance: Managed accounting employees
  • Responsible for A/P, A/R, Collections, taxes, two company Bank accounts, weekly and month-end financial reports, budgets, expense reports
  • Approved and signed outgoing payments
  • Applied for and managed two PPP Loans and ERC COVID relief
  • Worked with company accountant for C and S Corp Tax returns
  • Sales: Managed Sales employees: Global, National Sales Manager & Sales Support Specialist, four domestic outside sales teams, and twelve international distributors
  • Responsible for 3.5 million dollars of sales annually
  • Daily Zoom and Weekly Sales meetings, goals and bonus creation, management sales reports, bimonthly email marketing, and all brochures and marketing pieces.

Meetings Manager

MARITZ TRAVEL
10.2013 - 10.2015
  • Responsible for sourcing and complete planning of numerous events simultaneously, including budget development, and ROI using Strategic Meeting Management software
  • Built web registration sites and managed attendees for multiple events concurrently
  • Provided hotel availability reports within 72 hours of request.
  • Managed contract negotiations with vendors, resulting in significant budget savings.

Director of Global Accounts

HELMSBRISCOE
01.2007 - 10.2013
  • Provided clients with event procurement services
  • Negotiated hotel contracts for maximum savings and risk reduction
  • Sold over $2.8 million dollars in hotel room nights in 2012
  • Using CVENT created RFPs for events: sourced hundreds of hotels
  • Provided Excel analytics on pertinent hotel data and market research
  • Researched, and then developed proposals for complete turnkey incentive programs.

Operations Manager

TRANSCENDE, Inc.
01.1999 - 01.2007
  • Managed all financials with QuickBooks including A/R, A/P, billing, commissions, 1099's W-2's, taxes, and all banking/accounting needs
  • Produced corporate budgets to ensure profitability.

Western Regional Sales Manager

LIBERTY OPTICAL EYEWEAR
06.1995 - 12.1999
  • Hired, managed, and developed 12 sales reps for the 7 Western United States
  • Developed training classes, sales contests, and bonus schedules to increase sales
  • Planned and coordinated all Trade Shows and Regional Meetings on the West Coast
  • Key (Large) Accounts Manager for the Western United States.

Education

Some College (No Degree) -

De Anza College
Cupertino, CA

Skills

  • Office Management
  • Event Planning and Org
  • Customer Service and Relations
  • Onboarding and Orientation
  • HR policies and procedures
  • Team leadership and supervision
  • Decision Making & Judgment
  • Problem-solving abilities
  • Insurance Verification
  • QuickBooks Online and Desktop
  • Microsoft office suite
  • Slack, Qantel, Donor Perfect, Mail Chimp
  • Salesforce CRM
  • CVENT Event Management & Sourcing Software

Timeline

Operations and Accounting Manager

Christian Foundation of America
04.2022 - 07.2023

Executive Vice President

Validyne Engineering Corporation
10.2015 - 12.2021

Meetings Manager

MARITZ TRAVEL
10.2013 - 10.2015

Director of Global Accounts

HELMSBRISCOE
01.2007 - 10.2013

Operations Manager

TRANSCENDE, Inc.
01.1999 - 01.2007

Western Regional Sales Manager

LIBERTY OPTICAL EYEWEAR
06.1995 - 12.1999

Some College (No Degree) -

De Anza College

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SHARON HOBBA