Summary
Overview
Work History
Education
Skills
Certificatesandlicenses
Timeline
Generic

Sharon L. Davis

Clearfield,USA

Summary

Dynamic and results-oriented professional with extensive experience at Northrop Grumman Corporation, adept in document organization and financial account reconciliation. Excelled in roles requiring the application of analytical thinking and effective project coordination, achieving 100% customer satisfaction in project management. Proficient in Microsoft Office 365 and QuickBooks, with a proven track record as a self-starter and strong team contributor.

Overview

20
20
years of professional experience

Work History

Administrative Assistant 3/PSSC Program

Northrop Grumman Corporation
Hill Air Force Base, UT
09.2024 - Current
  • Company Overview: 22 Century Technologies-Contractor
  • Hill Air Force Base, UT
  • Perform normal office functions such as setting up and maintaining files, arranging meetings, conferences and managing calendars
  • Review drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures, as assigned by supervisor
  • Provide support to management and others as assigned
  • Create and review policy and procedures pertinent to the Hill Air Force location
  • Responsible for all security access requests which includes, HAFB, Northrop Grumman office, lab and closed area visitation and PSSC specific software access (i.e
  • CAC/TICMS/JIRA)
  • Owner and executor over annual NG and MMIII security training
  • 22 Century Technologies-Contractor
  • Hill Air Force Base, UT

Administrative Assistant/Human Resources

Management & Training Corporation
Centerville, UT
12.2023 - 09.2024
  • Provided technical support and training related to the company HRIS system and applicant tracking system (ATS)
  • Assisted in updating manuals and other training documents as needed
  • Provided human resources support for assigned facilities' human resource managers
  • Ensured personnel changes, including rehires, transfers, and corrections, were entered into the company HRIS system to maintain accurate personnel records
  • Provided technical support, data entry, and training related to the company HRIS
  • Assisted in auditing manuals and other training documents as needed
  • Maintained organizational charts, position descriptions, and salary structures, in compliance with the Service Contract Act for existing facilities as well as requests for proposals (RFP’s)
  • Assisted in the preparation of documentation needed for contract proposals and RFPs
  • Assisted the director and human resources managers in answering human resources questions from the site locations about policies and procedures
  • Conduct remote new hire orientation using Teams, Webex and Zoom
  • Performed acting human resources specialist duties when vacancies and absences occur at the site locations
  • Assisted with HR duties when the HR managers were not available
  • Developed Power Points and other training materials as required
  • Assisted with the disciplinary process as needed
  • Ensuring accurate documentation of disciplinary action was input into the HRIS
  • Conducted audits of HRIS to include certifications and licenses to make sure staff have valid documentation in the HRIS system
  • Coordinated HR arrangements such as time, place, attendees and matters to be discussed
  • Created and maintained internal job descriptions and postings to accurately reflect roles.
  • Coordinated new employee onboarding with orientation scheduling and preparation.

Sr. Administrative Assistant/Project Coordinator

Ameresco, Inc
Hill, UT
07.2018 - 09.2023
  • Provided O & M support, including security access for the following sites: GSA Schwartz and Weinberger, San Diego CA / Sandra Day O Conner and Phoenix Federal, Phoenix, AZ, DEA - Fort Bliss TX / Joint Base San Antonio, TX
  • Coordinated projects by spearheading scheduling, managing budgets, and allocating resources, resulting in 100% customer satisfaction
  • Established, organized, and maintained project files, specifications, manuals, and any other related information per government policies and ensured the creation of accurate documentation
  • Always maintain a confidential approach to sensitive information
  • Provided executive support, including calendar management, schedules, coordinating meetings, and managing confidential information
  • Provided support to Military & Government officials/executives
  • Collaborated regularly with site Project Manager, Site Safety and Health Officer, and Quality Control Manager to report on facility and project status, as well as remedies for delays and other pertinent issues, effectively maintaining key stakeholder relationships with all levels of leadership and support organization and customer management
  • Administered certified payroll timesheet reporting, with 100% compliance with the Service Contract Act (SCA) or Davis Bacon Laws
  • Maintained secure access badging with ZoneD-12-HS and Defense Biometric Information System for government facilities and military bases
  • Provided skilled and timely support to the project teams including administrative, word processing, database, and spreadsheet activities, coordinated office coverage, mail and fax communications, schedules, meetings, itineraries, invoice processing, and travel arrangements
  • Expense tracking and reconciliation
  • Performed research tasks related to departmental projects or initiatives.
  • Created and distributed documents, reports, presentations, and correspondence.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Scheduled meetings, appointments, and events for executives.
  • Managed physical and digital files, monitored spreadsheets, and updated reports to coordinate project materials.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Compiled data from various sources into organized formats for reporting purposes.
  • Executed on-time, under-budget projects by solving complex issues for senior leadership.
  • Ensured proper handling of sensitive materials by following established policies.
  • Developed effective tracking systems to monitor progress on projects with multiple deadlines.

Office Manager/Bookkeeper

Certified Building Maintenance
West Haven, UT
11.2004 - 05.2018
  • Managed accounting records for seven bank accounts, successfully allocating the company budget and expense accounts
  • Prepared and submitted payroll taxes, workers’ compensation fund, and unemployment, along with quarterly 941s, sales tax, year-end W-2s, and 1099s
  • Prepared semi-monthly payroll for over seventy-five employees: transmitting payroll data with 100% accuracy, calculating manual checks, scheduling voluntary/involuntary deductions, making retroactive payment adjustments, and processing garnishments, commissions, and bonuses
  • Coordinated hiring efforts and onboarding new employees
  • Encompassing training, compensation, benefits, and performance management
  • Ensuring safety and well-supported teams
  • Assisted in developing and implementing a new Company Policy and Procedure Manual and Employee Agreement which included distribution and acquiring signatures of all current employees, including ongoing analysis of systems and processes
  • Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts.
  • Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
  • Administered payroll and maintained proper documentation of employee personnel.
  • Ensured compliance with applicable laws regarding employment practices.
  • Developed and implemented office policies and procedures.

Education

Certified Associate in Project Management (CAPM) -

Southern Utah University
01.2022

Construction Quality Management -

U.S. Army Corp of Engineers
Hill Air Force Base, UT
04.2019

Leadership Breakthrough One -

Rapport Leadership International
Las Vegas, NV

Planning for Results Project and Workload Management -

Franklin Quest Training
Salt Lake City

Skills

  • Active DOD Secret Clearance
  • Budget Compliance
  • Expense Management
  • Accounts Payable Management
  • Document Organization
  • Financial Account Reconciliation
  • Payroll Processing Expertise
  • Analytical Thinking
  • Effective Time Management
  • Strong Written and Oral Communication
  • Calendar Management
  • Precision-Focused
  • Strong Organizational Skills
  • Rapid Skill Acquisition
  • Self-Starter Mindset
  • Effective Team Contributor
  • Negotiation Skills
  • Critical Thinking Skills
  • Client Support
  • Consistent Follow-Through
  • Effective Project Coordination
  • Strong Interpersonal Communication
  • Employee Onboarding
  • Proficient in Microsoft Office 365
  • SharePoint Collaboration Tools
  • Proficient in QuickBooks
  • Skilled in Adobe Applications
  • Travel and Expense Coordination
  • Oracle HRIS Management
  • Workday Experience
  • CMMS Asset Management
  • RMS Proficiency

Certificatesandlicenses

  • Cyber Awareness Challenge, Northrop Grumman Corporation
  • Controlled Unclassified Information, Launch Vehicles, ADM-70, Northrop Grumman Corporation
  • Construction Quality Management, U.S. Army Corp of Engineers, Hill Air Force Base, UT, 04/01/19
  • Leadership Breakthrough One, Rapport Leadership International, Las Vegas, NV
  • Planning for Results Project and Workload Management, Franklin Quest Training, Salt Lake City, UT
  • Respiratory Protection, UT Safety Training Workers Compensation Fund, UT
  • Managing an Effective Safety Committee, UT Safety Training Workers Compensation Fund, UT
  • Incident Investigation, UT Safety Training Workers Compensation Fund, UT
  • Wellness and Injury Prevention Programs, UT Safety Training Workers Compensation Fund, UT
  • Safety Management, UT Safety Training Workers Compensation Fund, UT
  • Emergency/Disaster Planning & Recovery, UT Safety Training Workers Compensation Fund, UT
  • Managing People for Performance, UT Safety Training Workers Compensation Fund, UT
  • Managing Communications, UT Safety Training Workers Compensation Fund, UT
  • Interviewing and Selecting, UT Safety Training Workers Compensation Fund, UT
  • Enhancing Productivity, UT Safety Training Workers Compensation Fund, UT
  • Conducting Performance Appraisals, UT Safety Training Workers Compensation Fund, UT
  • Basic First Aid Parts 1 and 2, E Safety-Ameresco
  • Bloodborne Pathogens, E Safety-Ameresco
  • Office Ergonomics, E Safety-Ameresco
  • Hazard Communication Parts 1 and 2, E Safety-Ameresco
  • Leadership in Safety, E Safety-Ameresco
  • Heat-Related Illness Awareness, E Safety-Ameresco
  • Severe Weather Awareness, E Safety-Ameresco
  • Commitment to Safety, E Safety-Ameresco
  • Active Shooter Awareness, E Safety-Ameresco

Timeline

Administrative Assistant 3/PSSC Program

Northrop Grumman Corporation
09.2024 - Current

Administrative Assistant/Human Resources

Management & Training Corporation
12.2023 - 09.2024

Sr. Administrative Assistant/Project Coordinator

Ameresco, Inc
07.2018 - 09.2023

Office Manager/Bookkeeper

Certified Building Maintenance
11.2004 - 05.2018

Certified Associate in Project Management (CAPM) -

Southern Utah University

Construction Quality Management -

U.S. Army Corp of Engineers

Leadership Breakthrough One -

Rapport Leadership International

Planning for Results Project and Workload Management -

Franklin Quest Training

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Sharon L. Davis