Summary
Overview
Work History
Education
Skills
Affiliations
Notary Public, State of California, Commission #2486051
Timeline
Generic

Sharon Moore

Pasadena,CA

Summary

Proven Executive Assistant with a track record of enhancing productivity and streamlining operations at NBC Universal Studios and Gemstar TV Guide. Skilled in strategic planning assistance and exceptional organization, I have successfully managed complex schedules and confidential information, achieving significant cost reductions. My proactive problem-solving abilities and meticulous attention to detail have consistently fostered improved business processes and executive support. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Driven and resourceful administrative professional with [Number]+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Proactive [Job Title] with demonstrated experience providing high-level administrative support to companies. Demonstrates superior communication and problem-solving abilities. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy. Dedicated [Job Title] with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

Overview

25
25
years of professional experience

Work History

Executive Assistant to the President

NBC Universal Studios - Universal Parks & Resorts
02.2008 - Current
  • Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for [Number] executives.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
  • Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
  • Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
  • Facilitated seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls.
  • Actively participated in organization-wide committees to improve processes while representing the President''s interests effectively.
  • Conducted research on industry trends and competitor activities, providing crucial insights for business strategy formulation.
  • Organized and coordinated conferences and monthly meetings.
  • Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives.
  • Prepared comprehensive briefing materials for meetings, enabling informed decision-making by the President.
  • Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.
  • Increased overall productivity by skillfully handling multiple tasks simultaneously while adhering to tight deadlines consistently.
  • Coordinated high-level events with meticulous attention to detail, fostering strong relationships with clients and partners.
  • Proactively identified potential issues or obstacles before they escalated, allowing for timely resolution or mitigation strategies implementation.
  • Oversaw administrative staff performance evaluations and provided constructive feedback for professional growth opportunities development.
  • Reduced costs significantly by negotiating vendor contracts and optimizing resource allocation within the department.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Handled confidential and sensitive information with discretion and tact.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Screened personal and business calls and directed to appropriate party.
  • Coordinated events and worked on ad hoc projects.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Worked with senior management to initiate new projects and assist in various processes.

Executive Assistant to Deputy Counsel

Gemstar TV Guide
01.2000 - 02.2008
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Organized and coordinated conferences and monthly meetings.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Answered high volume of phone calls and email inquiries.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
  • Assisted in the development of company policies and procedures, contributing to a more organized work environment.
  • Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Collaborated on special projects to improve overall business operations within the organization efficiently.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Facilitated training and onboarding for incoming office staff.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

Education

Master of Studies in Law (MSL) Degree - Law

University of Southern California
Los Angeles

MSL With Entertainment Industry And Law Certificat - Law

University of Southern California
Los Angeles, CA

Bachelor of Arts - Business Administration And Management

University of La Verne
La Verne, CA

Skills

  • Advanced multitasking
  • Proactive Problem Solving
  • Expense Reporting
  • Meeting facilitation
  • Exceptional organization
  • Strong decision-making
  • Time management expertise
  • Office Administration
  • Document Preparation
  • Executive Support
  • Budget Tracking
  • Travel Planning
  • Strategic planning assistance
  • Schedule & calendar planning
  • Conflict Management
  • Meticulous attention to detail
  • Administrative Support
  • Project Planning
  • Interpersonal Communication
  • Report Writing
  • Scheduling
  • Customer Service-Oriented
  • Phone Etiquette
  • Information confidentiality
  • Schedule Management
  • Resourceful
  • Policy Enforcement
  • Appointment Setting
  • Process Improvements
  • Proofreading
  • Business Administration
  • Meeting planning
  • Travel Coordination
  • Labor Relations
  • Travel administration
  • Legal administrative support
  • Travel Arrangement Coordination
  • Administrative Policies
  • Problem-Solving
  • Time Management
  • Reliable and Responsible
  • Honest and Dependable

Affiliations

  • National Notary Association

Notary Public, State of California, Commission #2486051

The National Notary Association is an American organization which provides education to and about notaries public to remain compliant with all regulatory and legal changes.  

Timeline

Executive Assistant to the President

NBC Universal Studios - Universal Parks & Resorts
02.2008 - Current

Executive Assistant to Deputy Counsel

Gemstar TV Guide
01.2000 - 02.2008

Master of Studies in Law (MSL) Degree - Law

University of Southern California

MSL With Entertainment Industry And Law Certificat - Law

University of Southern California

Bachelor of Arts - Business Administration And Management

University of La Verne
Sharon Moore