Summary
Work History
Overview
Education
Skills
Timeline
Intern
Sharon Pearson-Waller

Sharon Pearson-Waller

Executive Administrative Assistant
Hartford, CT,CT

Summary

Executive Administrative Assistant professional with a solid background with supporting senior level management in a high volume, deadline driven environment. Skillful in areas such as project and time management, meeting and event planning. Adept at multi-tasking with excellent communication skills. Fosters positive relationships internally across all levels of management and externally with community partners and business professionals.

Work History

Executive Administrative Assistant

Bloomfield Public Schools
Bloomfield, CT.
10.2011 - Current
  • Provides administrative support for the Chief Academic Officer and the Office of Instructional Leadership.
  • Coordinates and preforms a variety of administrative skills and operational duties for the department related to Grants, Project Management and District-wide professional development.
  • Interpret organizational policies and procedures to resolve routine and complex inquiries and problems.
  • Executes various administrative tasks, including travel arrangements, scheduling, submission of expense reports.
  • Project manager for monthly and district-wide meetings and conferences.
  • Communicates effectively, plans and organizes work schedule, set priorities, work independently and is self-motivated.
  • Provides assistance to the district in the preparation of Annual Grants, Annual Reports and all necessary documents.
  • Responsible for day to day management of budget and department functions.
  • Performs website research and analysis for department.
  • Works closely with staff at district levels, community partners and government agencies.
  • Proficient with components of Microsoft Office, Google Suite applications and school software.
  • Applications and School Software Programs.

Executive Assistant

Hartford Public Schools, Environmental Sciences Magnet School at Mary Hooker
06.2011 - 10.2011
  • Prioritized work; make decisions in accordance with rules, regulations, and departmental policies and procedures.
  • Oversaw principals’ calendar of meetings and school events
  • Supervised office assistant; providing training when necessary
  • Composed correspondence, bulletins, memoranda and reports for principal
  • Established and maintained effective relationships with students, parents, staff and community.
  • Arranged substitute teacher coverage through an automated call-in service.
  • Prepared and processed bi-weekly payroll and rectified bank documents.
  • Attended computer training and professional development workshops.
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

Intervention Office Secretary

Hartford Public Schools, Central, Office of Elementary Education
10.2008 - 06.2011
  • Reviewed policies and procedures and for the Office of Elementary Education that aligned with the vision, mission of the department.
  • Assisted the Assistant Superintendent and Director of Elementary Education on special projects, managed calendars, and travel management.
  • Assisted in monitoring and preparing departmental budget and grant documentation.
  • Compiled information from a variety of sources and prepared charts, and graphs for as requested.
  • Received and analyzed correspondence and inquiries and initiated appropriate action.
  • Participated in department planning and decision making.
  • Prepared and coordinated site visits for Director of Elementary Education.
  • Proficient in MS Word, Excel, Outlook and PowerPoint.

Office Assistant

Hartford Public Schools, Dr. Martin Luther King, Jr, Elementary School
09.2005 - 10.2008
  • Provided administrative support to principal, teachers and staff in areas such as project coordination, meetings and events and time management.
  • Managed receptionist area, including greeting parents and visitors.
  • Received and screened internal and external communication, including email including mail.
  • Oversaw a range of administrative functions, such as student registration, answering incoming calls, generated reports, and managed various office files and records with confidentiality.
  • Ensured timely obtainment of school office supplies and equipment.
  • Proficient in MS Word, Excel and Outlook.

Administrative Assistant

JobPro: Rensselaer Polytechnic Institute
Hartford, CT
Jun.2003 - Sep.2005
  • Supported Chair of Department of Rensselaer Polytechnic Institute of the Lally School of Management, and senior level managers.
  • Prepared correspondence, weekly department reports and textbook distributions
  • Coordinated and schedule meeting and travel for staff.
  • Reconciled business expenses and prepared bi-weekly expense reports.
  • Answered and screened incoming calls.
  • Skilled in Microsoft Word, Excel, PowerPoint.

Purchasing Agent

Nameplates of Industries, Inc
New Bedford, MA
06.2002 - 06.2003
  • Result-oriented purchasing agent accustomed working in a fast paced and deadline-driven environment.
  • Experienced in preparing purchase orders, and assisted in the procurement of raw materials for the company.
  • Excellent communication skills, analytical skills and time management abilities.
  • Communicated with vendors and resolved purchasing issues.
  • Organized, maintained documents and records and completed inventory reports.

Administrative Assistant

FairPoint Communications
New Bedford, MA
06.2000 - 05.2002
  • Provided administrative support to Director of Communications.
  • Created weekly reports for staff meetings
  • Administered front office reception and document management.
  • Utilized Microsoft Office Software programs.

Overview

22
22
years of professional experience

Education

Bachelor of Science - Management

Johnson & Wales University

Associate of Science - Business Administration

Johnson & Wales University
Providence, RI

Skills

  • Office Administration
  • Microsoft Office
  • Google Suite
  • Meeting Planning
  • Problem Solving
  • Project Management
  • Critical Thinking
  • Customer Service
  • Management Skills
  • Calendar Management
  • Travel Planning
  • Expense Reporting
  • Website Research
  • Verbal and Written Communication
  • Microsoft Office Suite

Timeline

Executive Administrative Assistant

Bloomfield Public Schools
10.2011 - Current

Executive Assistant

Hartford Public Schools, Environmental Sciences Magnet School at Mary Hooker
06.2011 - 10.2011

Intervention Office Secretary

Hartford Public Schools, Central, Office of Elementary Education
10.2008 - 06.2011

Office Assistant

Hartford Public Schools, Dr. Martin Luther King, Jr, Elementary School
09.2005 - 10.2008

Administrative Assistant

JobPro: Rensselaer Polytechnic Institute
Jun.2003 - Sep.2005

Purchasing Agent

Nameplates of Industries, Inc
06.2002 - 06.2003

Administrative Assistant

FairPoint Communications
06.2000 - 05.2002

Bachelor of Science - Management

Johnson & Wales University

Associate of Science - Business Administration

Johnson & Wales University

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Sharon Pearson-WallerExecutive Administrative Assistant