Summary

Overview

Work History

Education

Skills

Timeline

Sharon Schumann

PHILMONT

Summary

Office management professional with track record of optimizing administrative functions and fostering productive work environment. Recognized for strong focus on teamwork and achieving operational success. Reliable and adaptable, with skills in office software, scheduling, and resource management to meet changing needs.

Overview

years of professional experience

Work History

Office Manager / Assoc. Supt. Construction

Office of General Services – Design and Construction

Empire State Plaza

03.2020 - Current

Participate in construction projects in and around the Empire State Plaza
Assist EIC’s with onsite delivery inspections, first inspections, and contract completion lists
Schedule, attend and prepare meeting minutes for biweekly, Pre-Award, Initial Job and other meetings for Area Supervisor, EICs and Regional Supervisor both onsite and via Webex.
Review all BDC forms for accuracy and compliance with contract documents.
Validating certified payroll and contractor compliance with DOL for each contractor/sub-contractor on all projects
Verify OSHA requirements are being met by contractor.
Help create emergency projects via DcNet. Create contract, request bids both verbally or written, organize the required forms, create contractor lists, email information, organize bids, and follow thru to awarded contractor. I work the on-call emergency program every weekend.
Review and compare wage rate worksheets.
Process field orders, change orders, and work orders for contractors. Verify the request for proposals are accurate in pricing and scope.
Assist EIC’s and Inspectors on site and record any concerns, safety issues, construction questions/problems. All reports are compiled and filed with the accurate department.
Design and create useful tools, word docs, spreadsheets, etc. for my team to utilize daily.

Office Administrator

AR Construction

10.2015 - Current

Attended pre-bid site visits to determine scope and pricing of project
Created estimates, invoices, and purchase orders for company
Assisted with the creation of work plans for construction project
Final walk thru with contractor and customer to verify project complete. Recorded any issues or customer concerns to be addressed.
Payroll, Accounts Payable/Receivable, and correspondence with clients
Spreadsheets and Database creation
Submitted all drawings and specs via Submittal Exchange
Part-time / husband’s company

Office Manager/AR/HR

Comfort Windows and Doors

06.2016 - 03.2020

Attended sales calls and all pre-bid site visits to determine scope of work.
Review all contracts for accuracy.
Schedule final measurements and installs for each crew team. Verified field data collected was accurate and complete
Worked with design to verify all work proposed was in accordance with building codes and local permits
Coordinated with municipality to obtain permits prior to work. This included gathering all information and documentation required to obtain building permits
Attended final walk thru of projects. Recorded any issues with completed work or customer’s concerns that would need to be addressed.
Posts customer payments by recording cash, checks, and credit card transactions.
Processed weekly payroll.
Maintains all employee records by entering and updating employment and status-change data.
Provides administrative support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Complete accounting deposits/reports on a daily, weekly and monthly basis.

Research Administrator

Maximus, Albany NY

Albany, NY

08.2013 - 05.2016

Assisted consumers with their health insurance application thru the New York State of Health website by gathering information and assessing current situations.
Accurately processed documentation for consumers to help determine their eligibility.
Assisted Consumer Application Counselors with their clients to insure accurate results.
Point of Contact for my team when the supervisor was unavailable.
I provided additional training to my team and new hires.
Integral part of the team that helped write the Research departments 200 page work instructions.

Administrative Assistant

Valley Mortgage Hudson, NY

Hudson, NY

03.2009 - 05.2013

Administrative Assistant to the owner of company
Set appointments, answered incoming calls, greeted clients
Assisted applicants with the completion of all mortgage loan documents.
Inputted and uploaded all data to multiple banking institutions.
Performed filing, data management, drafting and editing short office memos

Office Manager

MLG Realty Inc

07.2003 - 12.2008

Recruit, manage, trained and oversee staff in 2 real estate offices.
Developed and trained all staff and real estate agents
Hiring, payroll, staffing, scheduling, and advertisement for both offices
Helped agents ascertain all pertinent information and applications for their real estate license
Managed all multiple listing software for both offices