Sharon Simmons
Charlotte,NC
Summary
Motivated Senior Administrative Secretary with experience maintaining smooth and efficient operations by applying exceptional administrative abilities and independent decision-making skills. Intelligent and decisive professional with good verbal and written communication strengths. Adaptable approach to solving routine and complex problems.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Senior Administrative Secretary
Charlotte Mecklenburg Schools
08.2022 - Current
- Serve as the personal and confidential administrator to the principal and senior staff
- Monitor contracts and service agreements for correct pricing and information
- Manage invoice processing to ensure timely payment of vendors
- Process expense reports for senior staff members, ensuring accurate documentation of spending for budgeting purposes
- Order supplies and requests quotes from vendors for various school functions
- Initiate, prepares, and processes transactions related to the school's purchasing card (P-Card)
- Process payroll for over one hundred staff members
- Organize and maintain school records, administrative, and staff files ensuring all documents are organized and accessible for review when needed
- Support senior staff through scheduling meetings, coordinating travel arrangements, and preparing documents and monthly financial reports.
Homeowner Services Coordinator
Habitat for Humanity
08.2020 - 08.2022
- Communicated program requirements and expectations to future homeowners to meet organization and department completion timelines
- Followed regulatory practices associated with homebuying through state laws, federal laws and Habitat for Humanity International policies
- Maintained a database of affordable housing certified lenders and real estate agents knowledgeable of the affordable housing options
- Planned informational workshops, assisted with loan processing, and communicated with homebuyers throughout the homebuying process
- Monitored future homeowner income and credit to maintain program eligibility and loan readiness.
Financial Counselor
Atrium Health
08.2019 - 08.2020
- Contacted patients and completed application process following legal guidelines
- Represented patients at local and state appeal hearings whose Medicaid or Social Security disability application had been denied
- Ensured and maintained confidentiality of patient's medical records and ensured continued compliance with HIPPA privacy laws
- Conducted interviews with patients and family members and answered questions regarding insurance benefits.
- Liaised between patient, doctor and insurance provider to smooth claims processes.
- Managed caseload effectively, ensuring timely follow-up appointments and communication with clients.
- Identified healthcare resources and programs for patients unable to meet financial obligations.
Human Services Specialist II
Mecklenburg County
07.2016 - 08.2019
- Interviewed applicants for services and supported application completion as necessary.
- Completed accurate financial calculations consistent with company and state guidelines for Adult Medicaid Programs to include MAA, MAB, MAD, MQB-Q, MQB-E, and Nutritional Needs
- Maintained accurate case documentation, ensuring compliance with regulatory requirements and agency policies
- Conducted outreach activities to raise awareness of available programs and services within the community
- Processed applications and followed strict procedures to keep sensitive data confidential.
Education
Bachelor of Science - Criminal Justice
Pfeiffer University
Misenheimer, NC08.2013
Skills
- Accurate record keeping
- Strong Organizational Abilities
- Multitasking and Time Management
- Customer Service
- Effective Communication
- Teamwork and Collaboration
- Highly detail-oriented
- Expert Time Management
- Professional telephone etiquette
Certification
- Notary Public for the state of North Carolina Commission expires September 26, 2026
Timeline
Senior Administrative Secretary
Charlotte Mecklenburg Schools
08.2022 - Current
Homeowner Services Coordinator
Habitat for Humanity
08.2020 - 08.2022
Financial Counselor
Atrium Health
08.2019 - 08.2020
Human Services Specialist II
Mecklenburg County
07.2016 - 08.2019
Bachelor of Science - Criminal Justice
Pfeiffer University