Sharon Wilmoth

Executes a broad variety of administrative tasks for executives including managing their extensive calendars, sorting, and filtering requests while ensuring strategic priorities are attended to in a timely manner. Delivered senior-level support to four marketing vice presidents globally, maintaining commitment to top organization, communication, and productivity while dealing with complex needs and schedules.

• Select Highlights:
  • Plans, coordinates, and ensures the executives schedules are followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to executive’s time and office.
  • Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
  • Works closely with the executives to keep them informed of upcoming commitments and responsibilities, following up appropriately.
  • Communicate on behalf of the executives with other C-Suite members, customers and partners, and external constituencies on matters related to business initiatives.
  • Provide a bridge of communication between the office of the executives and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management team.
  • Successfully complete critical tasks as necessary as assigned to allow executives to effectively lead their organizations.
• Strategically plan and arrange multi-time zone calendars, including domestic and international travel - ensuring adherence to strict schedules.
• Maintain superior levels of confidentiality and accuracy in communications, documentation, filing, preparation and processing of expense reports, invoicing, and purchase orders.
• Oversee department efficiency, creating and modifying detailed organizational charts.
• Coordinate and facilitate productive events and meetings as well as overall schedules for staff members and executives.
• Support team building, onboarding, and engagement with organization of special events and lunches.
• Administer correspondence, serving as liaison between executives and internal / external parties.
• Prioritize and screen phone calls for executives.
• Facilitate board meeting agendas and distribute support materials prior to sessions.
• Collaborate with all levels of administrative staff, including human resources and finance department specialists, on special projects and events.
• Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.