Summary
Overview
Work History
Education
Skills
Tools and Software
Certification
Earlier Roles
Accomplishments
References
Timeline
Generic

Sharon Wilmoth

Grass Valley,CA

Summary

Executive administrative professional with more than 17+ years of offering high-level administrative support to C-level staff of global companies as well as support to privately owned small business owners. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Highly skilled team player able to balance multiple priorities and projects. Strong work ethic and customer focus with attention to detail and impeccable integrity.

Overview

15
15
years of professional experience
1
1
Certification

Work History

Executive Assistant

Equinix
11.2012 - 12.2023
  • Delivered C-level support to 4 marketing vice presidents globally & 7 Sr Managers, maintaining commitment to top organization, communication, and productivity while dealing with complex needs and schedules.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Scheduled internal and external meetings across 5+ time zones and remote geographies in the first month
    of employment.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed complex executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Populate Expense Reports for Vp's & Approve direct reports expenses
  • Worked Closely with company EA's and provided backup support
  • Arrange complex international and domestic travel in concur and provided itineraries, agendas, and documents for travel-related meetings.
  • On-boarded employees and contractors and maintained department org chart
  • Oversaw and coordinated monthly global all hands meetings.
  • Successfully complete critical tasks as necessary as assigned to allow executives to effectively lead their organizations.
  • Plans, coordinates, and ensures the executives schedules are followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to executive's time and office.
  • ·Collaborate with all levels of administrative staff, including human resources and finance department specialists, on special projects and events.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Created various forms of surveys using Survey Monkey
  • Member of company safety team
  • Created Badges and posters for special events
  • Milestones Celebrations onsite, offsite, and Virtual

Senior Administrative Associate (Contract)

Genentech Inc.
06.2012 - 11.2012
  • Provided executive support to 3 Medical directors of G-Red
  • Handled confidential information with discretion, maintaining strict confidentiality for sensitive company data.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
  • High-level calender coordination using G-Suite
  • Oversaw Catering /Facility/ IT Support requests trough gWiz system
  • Acted as backup for other EA's by providing support and adapting to requirements of department.
  • Edited and created presentations as needed using MS powerpoint
  • Contributed to organizational and corporate goals and exercised judgement and discretion of sensitive/confidential and proprietary information
  • Distributed mail and ordered Supplies as needed
  • Juggled changing Priorities with confidence
  • Assisted with Mid year dinner event for 60-90 people that included the Pharma C-Level executives, Medical directors of Genentech (event location, transportation, av support, badges, guest list, agenda flow)

Office Manager

Associated Security Alarm
03.2009 - 04.2012
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Maintained computer and physical filing systems using G-suite for 50 customers
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions using QuickBooks.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
  • Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
  • Created reports, managed accounts, and generated reports for company using Lotus notes
  • Weekly Bank Deposits and Personal Errands for Owner
  • Supported seamless decision-making processes by conducting research and preparing comprehensive reports for the owner''s review.
  • Enhanced customer satisfaction by promptly resolving invoice-related disputes and discrepancies.
  • Processed customer invoices, credit memos and payments within established timelines.

Education

Associate Degree - Business Administration And Management

Heald College

Bachelor’s Degree - Business Administration & Management

University Of Phoenix

Skills

  • Administrative Management
  • C-Level Executive & Business Owner Support
  • Event Planning Expertise & Management
  • Complex Travel Arrangements & Coordination
  • Expense Management
  • Minute Taking
  • Personal Assistance
  • Employee & Stakeholder Relations
  • Project Coordination, Management & Oversight
  • Expert Time Management
  • Effective problem solving
  • High-Level Multitasking
  • Excellent interpersonal skills
  • Office Management
  • Strong Organizational Abilities with Detail-oriented approach
  • Database Administration
  • Board and Investor Relations
  • Proper Phone Etiquette
  • Conflict Management
  • Invoicing
  • AP & AR
  • Positive Attitude and Demeanor
  • Videoconference preparation
  • Calendar Management Mastery
  • Process improvement strategies
  • Global Travel & Meeting Setup
  • Employee Onboarding
  • Human resources knowledge

Tools and Software


  • Microsoft Word, Excel, Powerpoint, Outlook, Teams
  • Quickbooks
  • Sharepoint
  • Lotus Notes
  • Concur, Engencia
  • Google Suite
  • Dropbox
  • Survey Monkey
  • CRM
  • SAP
  • Asana
  • Docusign
  • World Time Buddy
  • Canva
  • Photo Shop

Certification

  • Event Coordination
  • Business Management

Earlier Roles

March/2002-August/2009

Executive Administrative / Personal Assistant, Hubline Corp. Alta, CA 


July/1992-September/2007

Team Manager, Thrifty/Rite Aid, Grass Valley, Ca 

Accomplishments


  • Achieved office work flow by introducing Lotus Notes Software to business owner for customer tracking and tasks.
  • Planned corporate meetings, lunches and special events for groups of 100+ employees with continuous recognition from executives and colleagues
  • Documented and resolved new hire inconsistencies and training issues which led to faster training times
  • Led the implementation of a new project management system that streamlined workflows and reduced project timelines by 20% for global team

References

References available upon request.

Timeline

Executive Assistant

Equinix
11.2012 - 12.2023

Senior Administrative Associate (Contract)

Genentech Inc.
06.2012 - 11.2012

Office Manager

Associated Security Alarm
03.2009 - 04.2012

Associate Degree - Business Administration And Management

Heald College

Bachelor’s Degree - Business Administration & Management

University Of Phoenix

Similar Profiles

CREATE PROFILE
Sharon Wilmoth