Sharonica Crutchfield
North Little Rock,AR
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
26
26
years of professional experience
1
1
Certification
Work History
Accounting Operations Manager
Arkansas Securities Department
10.2023 - Current
- Assist Bank Department CFO with agency budget to meet fiscal goals for capital
- Perform financial and staffing analysis
- Establish and maintain general ledgers on departmental operations, calculates and allocates funds for new and existing accounts or projects, develops forms and documents for special accounts, reviews posted entries to general ledgers and subsidiary accounts, balances accounts periodically, and closes books as needed
- Participate in establishment of overall administrative and operating standards for department to include setting goals and objectives and directing workflow procedures
- Assist Bank Department CFO with Annual Operating Plan for Agency
- Process error corrections for expenses and revenue receipts posted incorrectly in AASIS
- Process incoming Accounts Receivable and Accounts Payable for agency
- Perform all inventory duties for agency
- Perform all Human Resources duties for agency.
- Managed banking reconciliations and monthly balance sheet statements.
- Collaborated with other departments to achieve accurate and prompt financial reporting.
- Generated monthly and quarterly financial statements for executive review.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
Accounting and HR Coordinator
Arkansas Securities Department
11.2020 - 10.2023
- Assist CFO with agency budget to meet fiscal goals for capital
- Perform financial and staffing analysis
- Participate in establishment of overall administrative and operating standards for department to include setting goals and objectives and directing workflow procedures
- Assist CFO with Annual Operating Plan for Agency
- Process error corrections for expenses and revenue receipts posted incorrectly in AASIS
- Process incoming Accounts Receivable and Accounts Payable for agency
- Perform all inventory duties for agency
- Perform all Human Resources duties for agency.
- Maintained human resources information system and kept employee files up to date and accurate.
- Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.
Administrative Services Manager
Arkansas Natural Resources Commission/Department of Agriculture
04.2017 - 11.2020
- Supervised and trained employees on day to day operations of processing incoming bills, bond repayments and miscellaneous revenue fees
- Directed activities of administrative support staff by interviewing applicants, hiring, terminating incumbents, assigning, and reviewing work, training, and evaluating performance of employees
- Prepared and managed agency budget to meet fiscal goals for capital
- Performed financial and staffing analysis
- Coordinated reconciliation of accounts and budget report requirements
- Participated in establishment of overall administrative and operating standards for department to include setting goals and objectives and directing workflow procedures
- Identified, coordinated, and implemented numerous projects/programs to improve quality and cost-effectiveness of operations and service
- Identified service and operational problems and issues and provided project management support, to identify, research, develop, and implement solutions, and provides support and advice to management
- Prepared Annual Operating Plan for Agency
- Processed error corrections for expenses and revenue receipts posted incorrectly in AASIS
- Knowledge of accounting for general obligation bond issues and other long-term debt, including processes for grant/loan disbursement and loan repayment
- Federal grant management, including accounting and reporting requirements
- Performed financial reviews of conservation district and water and sewer system financial records
- Backup for Finance Program Coordinator, Buyer and Assistant Personnel Manager.
Finance Program Coordinator
Arkansas Natural Resources Commission
07.2013 - 07.2017
- Compiled, prepared, and mailed out all invoices monthly for loan and bond payments
- Reconciled all loan and bond payments received from entities to AASIS and Excel spreadsheets used by Auditors
- Performed financial reviews on Water and Sewer systems that have loans and bonds with ANRC to make sure loan agreements were followed
- Prepared letters after financial review is d for each entity reviewed
- Prepared loan confirmations for auditors
- Assisted in CAFR preparation for Department of Finance and Administration
- Compiled information for Legislative Auditors annually
- Maintained and updated amortization schedules for all loans and bonds
- Liaison between ANRC and Regions Bank for semi-annual bond payments serviced through Regions Bank
- Maintained loan and bond payment Access database for all loans and bonds funded through ANRC and serviced through Regions Bank
- Performed Agreed Upon Procedures for Conservation Districts
- Performed financial reviews for Conservation Districts and Water and Sewer systems
- Prepared and mailed paid in full documents for loans and bonds that are paid in full
- Calculated payoff quotes for loans and bonds
- Prepared Standard Operating Procedures (SOP’s) for disbursement process.
Rural Construction Grant/Financial Officer
Arkansas Natural Resources Commission
01.2010 - 07.2013
- Liaison between ANRC and EPA concerning Arkansas Drinking Water State Revolving Fund and Safe Drinking Water Capitalization Grants
- Prepared Annual Drinking Water State Revolving Fund Intended Use Plan and Annual Report in timely manner
- Maintained and reconciled all construction and administration disbursements for Drinking Water State Revolving Fund along with Set-asides funds from AR Department of Health
- Cross-trained on Clean Water State Revolving Fund functions
- Reconciled ARRA Drinking Water Projects disbursements and entered all information requested by state into Recovery website and into Drinking Water Projects & Benefits Reporting (PBR)
- Evaluated current user charge rates from ANRC to determine if current revenue was sufficient to cover operation & maintenance and debt service expenses for current debt.
Accounting Assistant
Arkansas Natural Resources Commission
07.2009 - 01.2010
- Prepared Revenue and Expense Reports in Excel worksheet by, entering revenue, operating expenses less depreciation reserve and debt from each audit received
- Reviewed audits for basis of accounting, Federal Deposit Insurance Corporation (FDIC) limits, Single Audits, and accountant’s findings
- Evaluated current User Charge Rates from Arkansas Natural Resources Commission, to determine that current revenue is sufficient to cover operation & maintenance and debt service expenses for current and new debt
- Performed other duties as assigned.
Staff Accountant
Nuvell Financial Services
06.2003 - 04.2008
- Ensured accounting and financial reporting for securitized portfolios were following contractual requirements specified in all transaction documents
- Prepared month end bank account reconciliations to account for all cash activity
- Cleared all reconciling items within established time frames
- Ensured integrity of general ledger by reconciling general ledger to loan system, researching discrepancies, and preparing correcting and adjusting journal entries as needed
- Ensured that all general ledger suspense account items are researched and cleared regularly
- Maintained neat and orderly working files in accordance with department specifications
- Provided clients/auditors with financial data and prompt, courteous assistance as needed
- Reconciled/Transferred funds for Western Union, Check Free and Clearance Accounts
- Maintained Auction Proceeds Sale Reports and Grounded Cars Report
- Maintained Extended Cars Report
- Reconciled SAAB Private Label's Auction Proceeds and Dealer Purchases.
Cash Processor/Special Processing Team Leader
Nuvell Financial Services
01.1998 - 06.2003
- Supervised, trained, and mentored fourteen employees with day to day operations of mail processing, along with another Team Leader
- Attended Management Development Series courses along with other management training sessions for effective coaching and counseling
- Ensured that all payoffs, insurance payments, account corrections, and electronic requests received were accurately processed in timely manner
- Interfaced with Portfolio and Corporate Accounting to ensure correct journal entries, check requests, and transfers were done
- Assisted department managers and clients with payment posting questions, research, and analysis
- Ensured all new employees received proper training in AS400 and were progressing as expected, as well as cross training with existing employees
- Monitored volume and allocated work accordingly to obtain optimal productivity levels
- Prepared and updated procedure manuals for new employees.
Education
Certified Fraud Examiner -
Association of Certified Fraud Examiners
Austin, TX12.2021
Bachelor's Degree - Accounting
University of AR at Little Rock
Little Rock, AR12.2009
Associate Degree - Arts
University of AR at Little Rock
Little Rock, AR05.2004
Associate Degree - Business
Pulaski Technical College
North Little Rock, AR06.1997
Skills
- Time Management
- SAP/AASIS Experience
- Auditing - Proof of cash, Revenue and Expenses, Rate Analysis, Financial Statement Analysis, Delinquent Account Analysis and Payroll
- Proficient in: Microsoft Word, Excel, PowerPoint, Access and Windows Vista, QuickBooks and AS400
Certification
- Association of Certified Fraud Examiners, CFE#1011519
- Association of Governmental Accountants, Member #167450
- AR Chapter of The Association of Certified Fraud Examiners Member #78942605
Timeline
Accounting Operations Manager
Arkansas Securities Department
10.2023 - Current
Accounting and HR Coordinator
Arkansas Securities Department
11.2020 - 10.2023
Administrative Services Manager
Arkansas Natural Resources Commission/Department of Agriculture
04.2017 - 11.2020
Finance Program Coordinator
Arkansas Natural Resources Commission
07.2013 - 07.2017
Rural Construction Grant/Financial Officer
Arkansas Natural Resources Commission
01.2010 - 07.2013
Accounting Assistant
Arkansas Natural Resources Commission
07.2009 - 01.2010
Staff Accountant
Nuvell Financial Services
06.2003 - 04.2008
Cash Processor/Special Processing Team Leader
Nuvell Financial Services
01.1998 - 06.2003
Certified Fraud Examiner -
Association of Certified Fraud Examiners
Bachelor's Degree - Accounting
University of AR at Little Rock
Associate Degree - Arts
University of AR at Little Rock
Associate Degree - Business
Pulaski Technical College
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