Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Shashawna Ferguson

Bay Shore,USA

Summary

Proactive and results-oriented Executive Assistant with a proven track record of supporting C-suite executives in dynamic, fast-paced environments. Highly skilled in managing complex executive calendars, coordinating high-profile domestic and international travel, and handling confidential business operations with discretion. Adept at optimizing workflows, streamlining executive processes, and ensuring seamless communication between executives, stakeholders, and cross-functional teams. Strong background in PR and media coordination, scheduling high-profile interviews, and facilitating industry partnerships. Recognized for providing strategic operational support, enhancing executive efficiency, and maintaining a high level of professionalism and discretion.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Executive Assistant to COO and CEO

Danessa Myricks Beauty
Farmingdale, NY
04.2024 - Current
  • Provide comprehensive executive support to the CEO & COO, ensuring seamless day-to day operations and strategic efficiency
  • Manage complex executive calendars, scheduling and prioritizing meetings, events, and travel while optimizing time management
  • Coordinate domestic and international travel logistics, securing accommodations, visas, and detailed itineraries for global industry events and masterclasses
  • Facilitate high-level PR and media engagements, scheduling and coordinating interviews with CEW, Business of Fashion, Who What Wear, InStyle, Inc. Magazine, LinkedIn, Fast Company, Essence, and other top publications
  • Serve as a liaison between executives, internal teams, external partners, and stakeholders, ensuring alignment and clear communication
  • Plan and execute VIP events and industry engagements, including Sephora Impact Summit, BeautyCon, Cosmoprof, Business of Beauty Global Forum, Black Beauty Roster Panels, and Columbia University Founder’s Panel
  • Streamline meeting preparation and execution by drafting agendas, taking minutes, and distributing follow-ups for All Teams and Cross-Functional meetings
  • Implement structured financial oversight, reconciling QuickBooks accounts, processing expense reports, and ensuring accurate budget tracking for executive travel and business expenditures
  • Oversee Concur expense management, ensuring accurate and timely expense reporting for Danessa and senior leadership
  • Optimize calendar efficiency through a customized color-coded system, improving scheduling for high-priority meetings, travel, media appearances, and corporate engagements
  • Organize executive dinners, business meetings, and internal team-building initiatives, fostering strong leadership relationships and company culture
  • Exercise discretion and confidentiality in managing sensitive business and personal matters on behalf of the executives

Hospital Corpsman

United States Navy Reserve
Farmingdale, NY
09.2021 - Current
  • Small commitment of one weekend a month and two weeks annual training. Provided leadership, delegation, and exceptional medical service in high-pressure situations.
  • Assisted in medical examinations, treatments and procedures for diverse conditions and patient populations.
  • Provided emergency medical care and conducted physical exams and interviews to gain medical history and relevant health data.

Executive Assistant to the CEO

Girl Scouts Of Suffolk County
Commack, NY
02.2023 - 04.2024
  • Provided high-level executive support to the CEO, Board of Directors, and leadership teams, managing complex scheduling, correspondence, and governance administration.
  • Prepared and produced confidential correspondence, reports, meeting minutes, agendas, and official documentation for board committees and task forces, ensuring accuracy and compliance with established procedures.
  • Managed Board communications, including contacting committee members, maintaining attendance records, and overseeing the Board portal for secure access to governance materials.
  • Coordinated Board meetings, retreats, and leadership events, ensuring seamless logistics, documentation, and on-site support. Served as the CEO’s right-hand liaison, facilitating communication with key stakeholders, community leaders, and organizational partners.
  • Maintained strict confidentiality of executive and board documents, safeguarding sensitive organizational information.
  • Assisted the CEO in calendar management, scheduling appointments, and prioritizing engagements to optimize time and efficiency.
  • Answered and directed high-level inquiries, serving as the primary point of contact for the CEO’s office.
  • Developed workflows and administrative procedures to streamline office operations and improve executive support efficiency.
  • Provided backup support to the front desk and office operations when needed.
  • Attended evening events and represented the CEO at external functions as required.
  • Ensured governance and compliance with GSUSA policies and council regulations.
  • Executed additional executive support tasks as assigned by the CEO.

Coordinator, Asset Management (Contract)

Arbor Realty Trust Inc
Uniondale, NY
01.2022 - 02.2023
  • Served as the primary administrative support for the Asset Management Group, assisting a 40+ member team, including the SVP of Asset Management and Manager of Operations.
  • Managed loan processing workflows, ensuring seamless new loan setups, documentation handling, and compliance tracking for all incoming loan files.
  • Processed and tracked financial transactions, including vendor payments, debt service payments, interest reserve draws, and reserve fund disbursements to borrowers, ensuring timely approvals and accurate record-keeping.
  • Acted as the central liaison between internal teams, external borrowers, and vendors to facilitate payment processing, resolve discrepancies, and maintain compliance standards.
  • Oversaw travel coordination for senior leadership and asset management staff, arranging flights, accommodations, and itineraries while optimizing travel budgets.
  • Maintained out-of-office calendars, scheduling high-level meetings, conference calls, and cross-departmental collaborations for executives and key stakeholders.
  • Led administrative operations for the SVP of Asset Management, including document preparation, file management, and cross-functional communications.
  • Utilized Salesforce, Concur, and internal loan processing software to manage financial records, vendor payments, and asset management workflows.
  • Created and maintained department-wide tracking systems for payment approvals, compliance reports, and financial documentation.
  • Assisted in project coordination and operational improvements, contributing to increased efficiency in loan servicing and asset management functions.
  • Provided general administrative support, including scanning, faxing, uploading documents, and maintaining accurate digital records.

Executive Assistant to the Chief Executive Officer

Equipment Management Service And Repair, Inc
Melville, NY
10.2015 - 09.2021
  • Managed comprehensive executive support for senior leadership, including calendar coordination, domestic & international travel planning, and logistical arrangements to optimize executive efficiency.
  • Coordinated high-level travel logistics, booking airfare, hotels, and ground transportation, ensuring seamless itineraries for executives and key stakeholders.
  • Led administrative support for business operations, transcribing detailed meeting minutes, tracking action items, and optimizing workflows for sales, business development, and senior management teams.
  • Trained junior office staff, implementing standard operating procedures (SOPs) and best practices to improve reporting accuracy and administrative efficiency.
  • Managed complex executive scheduling, ensuring strategic prioritization of meetings, project deadlines, and cross-department collaborations.
  • Facilitated executive-level meetings and corporate events, handling logistics, documentation, and communication to support high-impact business decisions.
  • Documented and distributed meeting notes, tracking key deliverables and enhancing cross-functional collaboration.
  • Supported two scientists/engineers in an AR&D (Analytical Research & Development) lab, ensuring adherence to SOPs (Standard Operating Procedures), safety protocols, and regulatory compliance.
  • Assisted in laboratory workflow coordination, maintaining detailed records and ensuring proper documentation of research and testing activities.
  • Managed lab-related administrative tasks, including inventory tracking, procurement coordination, and reporting.

Education

Bachelor of Science - BS Accounting

Western Governors University
Salt Lake City, UT
06-2025

Associate of Science - Business Administration

Monroe University
03-2024

Skills

  • Executive Calendar & Scheduling Management
  • High-Level Travel & Event Coordination
  • Stakeholder & Cross-Functional Communication
  • Confidential & Discretionary Support
  • PR & Media Coordination
  • Board & Leadership Meeting Management
  • Financial & Expense Management
  • Process Optimization & Workflow Efficiency
  • Vendor & Contract Management
  • Microsoft Office
  • Concur
  • QuickBooks
  • Salesforce
  • Asana
  • Canva
  • Notion
  • OneDrive

Certification

  • Professional Administrative Certification of Excellence (PACE)
  • Microsoft Office Specialist (MOS)
  • Google Project Management Certificate, In Progress, Coursera

Timeline

Executive Assistant to COO and CEO

Danessa Myricks Beauty
04.2024 - Current

Executive Assistant to the CEO

Girl Scouts Of Suffolk County
02.2023 - 04.2024

Coordinator, Asset Management (Contract)

Arbor Realty Trust Inc
01.2022 - 02.2023

Hospital Corpsman

United States Navy Reserve
09.2021 - Current

Executive Assistant to the Chief Executive Officer

Equipment Management Service And Repair, Inc
10.2015 - 09.2021

Bachelor of Science - BS Accounting

Western Governors University

Associate of Science - Business Administration

Monroe University

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