Shauna Hallahan
Las Vegas,NV
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
24
24
years of professional experience
Work History
Paralegal
Fuller Law Practice
10.2021 - Current
- Enhanced case efficiency by organizing and maintaining legal documents, files, and correspondence.
- Assisted attorneys with trial preparation through thorough research and analysis of relevant laws and regulations.
- Streamlined communication between clients and legal staff by managing client inquiries promptly and professionally.
- Improved document organization by implementing a comprehensive file management system for easy access to essential case materials.
- Boosted office productivity by maintaining an accurate calendar of appointments, deadlines, and court appearances.
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
- Managed scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
- Facilitated timely and accurate billing by recording billable hours, expenses, and other relevant information in the firm''s billing system.
Office Assistant
Quest Preparatory Academy
11.2018 - 10.2021
- Streamlined communication between school staff, parents, and students by managing phone calls, emails, and in-person inquiries.
- Improved financial tracking by accurately processing invoices, expense claims, and budget reports for the school office.
- Maintained a welcoming front office environment for visitors through professional customer service skills and maintaining a clean space.
- Contributed to a positive school culture by collaborating with teachers, administrators, and support staff on various projects and initiatives.
- Contributed to a positive school climate by fostering open communication lines between parents, students, and staff members.
- Answered and responded to student and parent inquiries regarding academics, field trips, afterschool activities and school events.
- Maintained daily attendance record of students in school.
- Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Administrative Assistant - Quality Control
Rinker Materials
05.2001 - 04.2006
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
Education
Criminal Justice
Santa Ana College
Santa AnaHigh School Diploma -
El Toro High School
Lake Forest, CA05.1996
Skills
- Attorney Support
- Document filing
- Clerical Support
- Case Management
- Client Communication
- Document drafting
- Office Administration
- File and Records Management
- Administrative Support
- Court Filing
- Trial Preparation Assistance
- Scheduling and calendar management
Timeline
Paralegal
Fuller Law Practice
10.2021 - Current
Office Assistant
Quest Preparatory Academy
11.2018 - 10.2021
Administrative Assistant - Quality Control
Rinker Materials
05.2001 - 04.2006
Criminal Justice
Santa Ana College
High School Diploma -
El Toro High School
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