Shaunna George

Financial

• Closely oversee the annual budget, maintain accurate records, and exercise care and timeliness in approving all Undergraduate Education expense reports and travel authorizations.
• Supervise department business managers.
• Submit supplier contracts, journal entries, and budget adjustments. Track and submit faculty research stipends.
• Prepare faculty supplemental compensation.
• Process student scholarships and awards.
• Attend and complete trainings to implement Workday.

Human Resources

• Promote a supportive work environment and foster employee collaboration.
• Initiate recruitment and hiring: post job ads, monitor applicants, hire candidates, and close area jobs.
• Arrange and assist with staff and student-employee interviews.
• Streamline training and project management tools for new and existing team members.
• Mentor student team members and help them grow professionally.
• Organize student teams to ensure shift coverage and timely completion of projects.
• Monitor and approve area AIM access.
• Manage and monitor employee timesheets.

Dean's Office Management

• Coordinate communication and projects for three Undergraduate Education (UE) deans, including learning and training students to assist with various tasks to successfully register students for UNIV 101 and First-Year Learning Communities.
• Schedule appointments, arrange lunches, and record and maintain deans' meeting minutes.
• Handle sensitive information with discretion while maintaining standards of confidentiality.
• Direct and collaborate with the UE team to prepare, host, and staff significant UE events, including Inspiring Teaching seminars (6 each year, 150 guests per), UNIV 101 Faculty Instructor Training workshops (12 yearly, 150 guests per), the annual General Education Academy (150 guests), the yearly UE Open House (200 guests), and the fall UE retreat.
• Edit and reduce errors in external communication by proofreading correspondence before distribution (i.e., monthly General Education newsletters, website articles, emails, etc.).
• Demonstrate adaptability during times of change or increased workload by managing shifting priorities without sacrificing quality of work.
• Oversee and maintain space inventory.
• Manage digital files.
• Monitor the acquisition of office equipment and supplies.

Physical Facilities and Assets

• Initiate and track area work orders.
• Collaborate with Physical Facilities on building projects and remodels.
• Coordinate technology needs with area CSRs, including access equipment inventory.
• Oversee utility cart schedule and maintenance.
• Manage area key inventory.
• Area representative for building care.

Financial

Clerical

Administrative

Human Resources

Streamlined office operations by implementing efficient filing and record-keeping systems.

• Enhanced interdepartmental communication by scheduling and coordinating meetings, conferences, and events.
• Improved overall office efficiency with the introduction of updated technology and software programs.
• Supported department management in decision-making processes by compiling and presenting accurate data reports.
• Assisted in budget development by tracking expenses, processing invoices, and monitoring spending trends within the department.
• Maintained a professional office environment through effective organization, inventory management, and supply ordering processes.
• Contributed to successful project execution by providing essential logistical support to team members throughout project phases.
• Reduced errors in external communications by proofreading correspondence before distribution to clients or partners.
• Promoted a positive work atmosphere by consistently exhibiting professionalism and providing support to colleagues when needed.
• Assisted in the development of departmental procedures, maintaining an organized and up-to-date knowledge base for easy reference by team members.
• Coordinated training sessions, workshops, or seminars for staff to ensure continuous professional growth and skill development within the department.
• Responded to inquiries from callers seeking information.
• Restocked supplies and submitted purchase orders to maintain stock levels.
• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Provided clerical support to company employees by copying, faxing, and filing documents.
• Kept reception area clean and neat to give visitors positive first impression.
• Received, sorted and distributed correspondence to staff members.
• Assisted coworkers and staff members with special tasks on daily basis.
• Transcribed and organized information to assist in preparing speeches and presentations.
• Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.