Shawn Gleason

Work History

Administrative Office Manager

Edelman Public Relations Worldwide

2017.11 - 2023.12

Supported executive-level team members through consistent communication, exceptional service, and timely responses to requests and inquiries.
Oversaw office inventory activities by ordering, receiving, and stocking shipments.
Maintained strict confidentiality of sensitive information, upholding the highest standards of professionalism.
Assisted executive management with special projects as needed to support business objectives.
Negotiated and executed contracts on behalf of department.
Ensured timely completion of multiple projects by creating detailed schedules and monitoring progress throughout each phase.
Designed office space and worked with construction and utility contractors.
Collaborated with the IT department in troubleshooting technical issues and improving overall system functionality.
Coordinated office events, seminars, and meetings for clients.
Analyzed and efficiently solved multi-faceted problems that affected executive leaders and business initiatives.
Created reports, presentations, and other materials for executive staff.
Monitored office supply levels, placing orders when necessary to prevent stock shortages.
Fostered a positive work culture through open communication channels, promoting teamwork and collaboration.
Planned and executed company events such as year-end holiday parties, meetings, and staff mixers to promote office morale and cohesion.
Ensured timely completion of projects by creating detailed schedules and monitoring progress.
Coordinated events and meetings, resulting in seamless execution and positive attendee experiences.

Executive Administrative Operations Assistant

Azrael Associates

2016.08 - 2017.10

Streamlined office operations by implementing efficient administrative processes and organizational systems.
Managed vendor relationships, negotiating contracts and securing cost-effective services for the organization.
Worked with senior management to initiate new projects and assist in various processes.
Played a key role in special projects as assigned by executive leadership, demonstrating adaptability and a commitment to organizational success.
Maintained strict confidentiality while handling sensitive information related to company financials, legal matters, and employee records.
Improved internal communication by coordinating company-wide meetings, events, and conference calls.
Provided exceptional support during times of increased workload or absences by stepping in as needed to assist colleagues with their duties or projects.
Updated and maintained confidential databases and records.
Answered high volume of email inquiries.
Coordinated events and worked on ad hoc projects.
Volunteered to help with special projects of varying degrees of complexity.

Executive Assistant to Museum Director

Bullock Texas State History Museum

2014.08 - 2016.08

Managed a diverse array of administrative tasks to enable the director to focus on higher-level responsibilities.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements.
Provided board meeting support by preparing agendas, taking minutes, and distributing follow-up materials.
Assisted in budget management.
Prepared reports on departmental metrics for the director, deputy director, and foundation director.
Maintained an organized and up-to-date database of donors, ensuring easy access to critical information.
Processed expenses and reimbursements for executive team and senior management.
Handled confidential and sensitive information with discretion and tact.
Coordinated events and worked on ad hoc projects.
Wrote reports, executive summaries and work backs.

Senior Executive Administrative Assistant

Waggener Edstrom

2011.03 - 2012.04

Provided exceptional support to senior leadership during critical business events, including conferences, meetings, and presentations.
Coordinated complex domestic and international travel itineraries, ensuring a smooth experience for executives.
Processed travel expenses and reimbursements for executive team and senior management group.
Remotely managed events efficiently, coordinating logistics for successful execution.
Developed detailed meeting agendas, resulting in more productive discussions among team members and decision makers.
Coordinated events and worked on ad hoc projects.
Managed high-priority projects with tight deadlines for successful completion and on-time delivery.
Facilitated interdepartmental communication by serving as a liaison between executives and their respective teams or departments.
Enhanced executive productivity through proficient calendar management, travel arrangements, and meeting coordination.
Maintained utmost confidentiality while handling sensitive information related to company data and personnel matters.

Summary

Overview

Work History

Administrative Office Manager

Executive Administrative Operations Assistant

Executive Assistant to Museum Director

Senior Executive Administrative Assistant

Education

Bachelor of Science - Public Relations

Skills

Work Availability

Software

Timeline

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