Shawn McCarthy

Stay Organized:

• Create a Preventative Maintenance Schedule: This could include regular checks on equipment, plumbing, HVAC systems, and electrical systems. Scheduling these checks helps you spot potential issues before they become major problems.
• Track Work Orders and Repairs: Use a simple system (either digital or manual) to keep track of all maintenance tasks. Knowing what’s been done, what’s coming up, and what’s urgent can help you stay on top of things.

Prioritize Tasks:

• Urgent vs. Routine Repairs: Make sure you prioritize based on urgency and importance. For example, electrical or plumbing issues that could disrupt patient care should be handled immediately, while less critical repairs can be scheduled for later.
• Budget and Time Management: When hiring external contractors for more complicated jobs, get quotes from multiple vendors to ensure you're getting a fair price. Negotiate payment terms or look for long-term contracts with reliable vendors to reduce costs.

Develop Strong Vendor Relationships:

• Have a Trusted Network: Cultivate relationships with trusted professionals—electricians, plumbers, HVAC technicians, etc. You’ll know who to call when an issue arises and can rely on their expertise to get the job done quickly.
• Get Quotes and Compare: Before hiring contractors, always compare quotes and ensure that the vendors are licensed and insured. This protects both your budget and the hospital’s long-term safety.

Involve the Team:

• Collaborate with Hospital Staff: Keep the team informed about any major or ongoing maintenance projects. This will ensure that everyone knows what to expect and can adjust their workflow accordingly.
• Address Employee Concerns: If staff notice something that needs fixing, encourage them to report it early. Small issues can often be resolved before they escalate.

Technology Integration:

• Inventory Management: Keeping an inventory of necessary tools and materials for common repairs can help you address issues quickly. Implementing a stock system helps to keep costs down by not over-purchasing supplies.

Safety and Compliance:

• Ensure Code Compliance: Make sure that all repairs and upgrades comply with local building codes, safety regulations, and health standards, especially since the hospital deals with animals and people. Regularly review compliance requirements to avoid any violations.
• Workplace Safety: Always keep safety in mind when tackling repairs. Whether it’s handling hazardous materials or ensuring proper signage, your efforts will ensure a safer environment for staff and animals.
• Performed preventive maintenance tasks and checked facilities and grounds for issues needing attention.
• Ensured that safety regulations were followed at all times during maintenance operations.
• Completed repairs and lighting work while being mindful of electrical wiring.
• Advised management on the purchase of new equipment based on operational needs and budget constraints.
• Coordinated with external vendors for repair services when necessary.
• Repaired and maintained permanent structures and fencing regularly to improve building presentation and safety.
• Monitored inventory levels of spare parts and supplies, ordering additional items as needed.

The Stephens Family YMCA Aquatics Director is responsible for the overall direction, coordination, and success of all 3 pool operations. This role requires a passion for member service, a commitment to creating a culture of excellence, and the ability to manage a variety of aquatic programs to meet the needs of both the community and the YMCA. The ideal candidate will have experience working with diverse populations, including those with special needs, and will ensure the pool operates efficiently, safely, and in compliance with all safety standards.

Key Responsibilities:

• Leadership & Staff Management:
• Provide overall direction and supervision for the pool staff, ensuring adequate staffing and effective coordination of schedules, breaks, and rotations.
• Manage both part-time and full-time employees, overseeing payroll and performance.
• Foster a positive work environment that emphasizes safety, customer service, and teamwork.
• Facilitate regular in-service meetings for staff, ensuring skills are up-to-date and aligned with YMCA standards.
• Program Management & Member Service:
• Develop, implement, and maintain high-quality aquatic programs, including swim lessons and water fitness classes, to meet the needs of the community.
• Work closely with YMCA management to align aquatics programming with overall branch goals and member engagement targets.
• Actively monitor and improve member satisfaction through ongoing feedback, ensuring that the pool area meets or exceeds expectations for service quality.
• Safety & Compliance:
• Ensure the swimming facility consistently meets or exceeds Aquatic Safety Standards, following Red Cross guidelines and partnering with West Bend Insurance to maintain up-to-date safety features on the pool deck and throughout the facility.
• Supervise the pool area to ensure safety at all times, minimizing distractions and responding quickly to any signs of distress.
• Ensure all pool activities are conducted in a safe, compliant manner with a focus on injury prevention and emergency preparedness.
• Operational Excellence:
• Oversee the scheduling and execution of the aquatic schedule, balancing guest needs with business objectives.
• Continuously assess and improve the quality of programs and staff performance to maintain a high standard of service.
• Manage facility maintenance and cleanliness to ensure the pool area is safe and welcoming at all times.

Qualifications:

• Proven experience in aquatics management, preferably within a YMCA or similar organization.
• Strong leadership skills with experience managing a team in a dynamic, service-focused environment.
• Passion for working with special needs populations and ensuring inclusivity in aquatic programs.
• In-depth knowledge of aquatic safety standards, Red Cross certification requirements, and emergency response procedures.
• Excellent organizational skills with the ability to manage schedules, payroll, and staffing efficiently.
• Ability to effectively communicate with both staff and members to foster a positive, safe, and welcoming environment.

Physical Requirements:

• Ability to supervise and monitor the pool area continuously.
• Ability to respond quickly to emergencies and lift or assist individuals as necessary.
• Comfortable working in an environment that requires regular interaction with water, chlorine, and other pool-related chemicals.

Additional Skills & Qualities:

• Strong interpersonal and communication skills, with the ability to engage and motivate staff and members alike.
• Passionate about delivering exceptional member service and creating a positive community atmosphere.
• Commitment to ongoing professional development and staying current with aquatics industry best practices.
• Provides overall direction, coordination, and success of YMCA Pool operations
• Passion for member service and building and maintaining a culture of member service excellence
• Experience and passion working with the special needs population
• Understands overall branch program goals, plans and executes daily workload to deliver department goals, membership goals, and member engagement
• Facilitates an aquatics schedule that aligns to meet both guest and business needs
• Ensures swimming facility is meeting or exceeding Aquatic Safety Standards
• Facilitates monthly in-service meetings that include skill review
• Manages schedules and payroll for both part-time and full-time employees
• Supervises staff and ensures appropriate staffing of the pool
• Coordinates breaks and rotates staff
• Ensures program quality and monitors staff performance and member service
• Maintains high-quality aquatics programs, including swim lessons and water fitness, that meet community needs
• Ensures safety and prevents injuries by supervising the pool area
• Ensures no distraction or interference with the ability to hear or see signs of distress

• Serves alcoholic beverages and prepares food orders based on customer requests, verification and identification of age of customers, payment processing, balancing cash receipts to record sales, and participating in major events

• Responsible for overall operations management of multiple Afterschool programs within Champaign county
• Leads others and encourages working in teams, highly organized multi-site management, delivery and management of wholesome programs focusing on quality, proven results in growth of programs, successfully overseeing teams, interviewing, hiring, and onboarding associates
• Develops and maintains a program budget for multiple sites
• Responsible for program retention and growth
• Develops and maintains regular communication and relationships with school principals, school representatives, and parents
• Responsible for daily supervision of Site Supervisors and counselors in multiple programs
• Develops and monitors staff training and attends all required departmental meetings
• Manages schedules and payroll for both part-time and full-time employees
• Assists with curriculum development and implementation

• Provides support to clients by empowering them to engage in their own health and inspiring healthier habits through health and wellness
• Assesses lifestyles, addresses health concerns, and delivers a plan to provide individualized attention to clients to help achieve their goals

• Various major course, starlight, and supplementary certification completions to allow for the delivery of appropriate lesson plans in accordance with students' learning needs and levels for ages ranging from three to fifteen
• Present educational material while encouraging student participation through creating a fun interactive live classroom setting, leading online discussions, and responding to student comments and questions appropriately followed by a written evaluation and report of student progress upon the completion of each live interactive session

• Responsible for planning, organizing, and directing of waterfront activities
• Facilitate teaching the basics of canoeing to children ranging from ages seven to fifteen
• Manage and supervise staff to ensure safety and smooth transition between group activities

• Responsible for managing staff performance and maintaining a smooth delivery of daily operations and schedule
• Maximize staff productivity within specified timeframe and facilitating group activities

• Responsible for observing athletes perform at the high school level to evaluate tendencies and styles of players
• Monitoring news sources, attending games, watching game footage, and studying statistics to inform coach of potential future challenges and opponents

• Responsible for studying the skills and abilities to maximize player performance, devising and delivering strategies, focusing on character development and providing direction to student athletes while teaching sportsmanship and teamwork

• Served alcoholic beverages based on customer requests, verification and identification of age of customers, payment processing, balancing cash receipts to record sales, and participating in major events

• Served alcoholic beverages based on customer requests, verification and identification of age of customers, payment processing, balancing cash receipts to record sales, and participating in major events

• Evaluation of client's personal needs and goals to improve fitness and overall health, modeling workouts, personalizing and delivering a workout schedule for clients

• Supervised child care facility, ensured staff performance, and maintained schedule
• Encouraged child interaction, facilitated games and activities, and provided tutoring opportunities for children to complete required coursework outside of school

• Responsible for sourcing and screening candidates, coordinating the interview process, and facilitating offers to appropriate personnel during the recruiting process
• Creating strategies for the team, delivering strategies and instructing players, and providing mentorship
• Comprehensive knowledge of the sport, rules and guidelines to provide scouting reports, organization of a film library, providing individually personalized workouts, and ordering and maintenance of equipment

• Responsible for studying the skills and abilities to maximize player performance, devising and delivering strategies, focusing on character development and providing direction to student athletes while teaching sportsmanship and teamwork

• Managed athletics program and department to encourage age appropriate activities for children ranging from ages seven to fifteen
• Coordinated with staff on games, and event schedules and implemented activities to encourage staff participation and physical activity for children

• Responsible for assisting with diagnosing, inspecting, repairing, and cleaning recreational vehicles