Shawna McKenna
Honolulu,Hawaii
Summary
Accomplished Executive Administration Professional with 10 years experience driving operational excellence. Adept at overseeing diverse administrative functions, including human resources, finance, and office management, to streamline processes and maximize efficiency. Strong leadership abilities, coupled with effective communication skills, enable the cultivation of productive working environments. Committed to delivering results with integrity and professionalism.
Overview
12
12
years of professional experience
Work History
Office & Events Manager
Treehouse Coworking
Honolulu , HI
01.2022 - 01.2023
- Leasing & contracting for commercial office space
- Operations & property management
- CRM System management & client
- Account Management & Client relations
- Sales & Marketing initiatives
- Brand driven digital & social Media management & Content creation
- Email & website design, management & online chat monitoring
- Financial reporting & record accounting for multiple locations
- Event Management & Coordination, PR communications
Client Services Coordinator
Hawaii Visitors & Conventions Bureau
Honolulu, H
01.2020 - 01.2021
- Sales support for Director of Sales
- Hotel Communications for events reaching 3,000 + attendees
- Sales contracting & License Agreements
- Travel itinerary coordination & Expense tracking Processing
- Calendar management for executive team
- Organized corporate travel arrangements, including air, ground transportation hotel accommodations.
- CRM USI software system management
- Supplier &vendor relations
- Organized corporate travel arrangements, including air and ground transportation and hotel accommodations.
Sales Coordinator
Hawaii Convention Center: ASM Global
01.2019 - 01.2020
- Sales & Client Relations
- Leasing & Contracting for convention event rentals
- Hotel Communications for events reaching 3,000 +attendees
- RFP Prep & Marketing Communications
- Travel coordinating & tracking for all HCC Sales Department
- Assisted with budgeting, forecasting and tracking of sales performance against goals.
- Vendor & Supplier relations AP/AR
- Prepared monthly reports on sales activities, revenue, expenses, and other key metrics.
- Maintained an up-to-date database of prospective clients and their contact information.
- Conducted market research to identify potential customers for sales campaigns.
- Provided administrative support to the sales team including scheduling meetings, preparing presentations and managing email correspondence.
- Planned promotional events such as trade shows and conferences for new products launch or existing product promotion.
Office Manager
Pv Tech Group
03.2017 - 08.2018
- Managed all Office tasks including Human Resources, Accounting, & Reports.
- Personal Assistant to the CEO
- Proposals & appointment scheduling
- Managed all Client Account Documentation & Client communication
- HECO application Requirements for PV System Installations
- Managed building permitting process with Honolulu City & County
- Monitored virtual PV systems Production
- GEM$ Financing Program applications
- Implemented processes & procedures to accommodate
- HR Management, payroll
- Accounting, AP/AR
Office Manager
Horizon Prosthetics
Honolulu, HI
01.2012 - 01.2017
- Established office policies and procedures
- Industry documentation Compliance & Accreditation for & HIPPA Compliance industry regulations
- CRM Patient record keeping, patient data, including medical history, laboratory results, billing information
- Insurance Benefits &
- Medical billing, insurance claim processing,DME coding
- Maintained documentation compliance for policies for industry regulations
- Accounting, auditing, account reconciliation,AP/AR,Vendor relations
Purchasing Agent & Vendor Relations
Frontline Medical Solutions
, CO
01.2011 - 12.2012
- Analyzed purchase requisitions, determined appropriate vendors, negotiated contracts, and tracked orders.
- Researched and evaluated suppliers based on price, quality, selection, service, support, availability, reliability and payment terms.
- Negotiated pricing with vendors to obtain the best prices for goods or services.
- Maintained accurate records of purchases including item descriptions, quantities ordered and received.
- Maintained vendor relationships by providing detailed information regarding product specifications or requirements.
- Reviewed invoices for accuracy prior to processing payments.
- Monitored inventory levels of critical items to minimize stock outs while keeping costs low.
Education
Associate of Science - Business Marketing
FRONTRANGE COMM COLLEGE
Fort Collins, CO05-2012
Bachelor of Arts - Business Marketing
MSU Denver - 3 Year Completed
DenverSkills
- Project Management
- New Business Development
- Digital Marketing & Content Creation
- Hubspot,Canva, Mailchimp, Square, Wordpress, WIX, Asana, FB & Google Ads, SEO Etc KPI Tracking
- Executive level Administration
- Event coordination & planning
- Adaptable & problem solving
- Resourcefulness
- Meticulous CRM Management
- Accounting AP/AR
- Public & Media Relations
- Data Analytics
Timeline
Office & Events Manager
Treehouse Coworking
01.2022 - 01.2023
Client Services Coordinator
Hawaii Visitors & Conventions Bureau
01.2020 - 01.2021
Sales Coordinator
Hawaii Convention Center: ASM Global
01.2019 - 01.2020
Office Manager
Pv Tech Group
03.2017 - 08.2018
Office Manager
Horizon Prosthetics
01.2012 - 01.2017
Purchasing Agent & Vendor Relations
Frontline Medical Solutions
01.2011 - 12.2012
Associate of Science - Business Marketing
FRONTRANGE COMM COLLEGE
Bachelor of Arts - Business Marketing
MSU Denver - 3 Year Completed
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