Summary
Overview
Work History
Skills
Core Competencies
Strengths & Values
Timeline
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SHAWNA SAMPSON

SHAWNA SAMPSON

Boerne,TX

Summary

Results-driven administrative professional with extensive experience supporting C-level executives and leading cross-functional projects. Recognized for exceptional discretion, proactive problem-solving abilities, and a keen aptitude for anticipating executive needs. Proficient in optimizing operations, managing sensitive information, and coordinating intricate schedules, travel arrangements, and communications. Adept at fostering collaboration among internal and external stakeholders to drive efficiency and effectiveness in fast-paced environments.

Overview

18
18
years of professional experience

Work History

Project Coordinator/Executive Assistant

Black & McDonald Limited
07.2024 - Current
  • Facilitate weekly meetings with design engineers tracking progress, monitoring budgets, and submit project progress reports.
  • Assist the project manager and division manager in tracking financials and status of engineering projects, including invoicing and timekeeping.
  • Implement and manage communication tools and project management systems (e.g., Slack, Teams, Jabber, Trello, Asana).
  • Assisted with onboarding and HR-related administrative tasks using BambooHR.
  • Oversee office supply orders.
  • Manage inbox workflow and assign job requests.
  • Supervise project schedules, operations, and contracts.
  • Draft and distribute status and expense reports.
  • Oversee administrative operations to maintain efficiency and productivity.
  • Maintain and update internal processes such as document management, scheduling, and reporting.
  • Provide executive support, including calendar management, travel coordination, and meeting preparation.
  • Manage vendor relationships, office subscriptions, and supply procurement.

Executive Assistant/Distribution Analyst

TRC Companies (on-site at CPS Energy)
01.2017 - 01.2024
  • Scheduled and coordinated residential and commercial electrical upgrade projects.
  • Managed all project documentation in compliance with regulations and confidentiality requirements.
  • Prepared detailed travel itineraries.
  • Responsible for the safe keeping of confidential and sensitive information.

Supervisor / License & Permits Associate III

CST Brands, Inc.
01.2014 - 01.2017
  • Ensured licensing compliance for 300+ retail sites.
  • Oversaw contract staff and vendor relations to optimize operations.
  • Prepared executive-level reports and documentation.
  • Handled sensitive and confidential data.

Supervisor / Executive Coordinator

Southwest Research Institute
01.2008 - 01.2014
  • Delivered executive-level support, including scheduling, travel arrangements, and managing technical correspondence.
  • Coordinated high-level meetings, oversaw departmental operations, and led contract negotiations.
  • Monitored project timelines and budgets, providing comprehensive client reporting.
  • Directed the implementation of an electronic document management system, enhancing compliance and operational efficiency.
  • Planned and executed corporate events for over 75 participants, with complete oversight of all logistics.

Skills

  • Software: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access), BambooHR, SAP, GIS, O-Calc, Adobe, Google Docs
  • Tools: QuickBooks Pro, JDE, Visio, MRP, CITRIX
  • Expertise: Technical Writing, Proposal Development, Confidential Document Management, Project Status Reporting
  • Detail-oriented
  • Problem-solving
  • Time management
  • Documentation management
  • Decision-making
  • Critical thinking
  • Flexible and adaptable
  • Project scheduling
  • Task delegation
  • Relationship building
  • Data collection
  • Conflict resolution
  • Event planning and execution
  • Spreadsheet tracking
  • Powerpoint presentations
  • Continuous improvement
  • Good judgment
  • Organizational performance
  • Technical writing
  • Business development
  • Adobe applications
  • Meeting facilitation
  • Status reporting

Core Competencies

  • Executive Support & Calendar Management
  • Travel Coordination & Itinerary Planning
  • A/R A/P Reconciling and Invoicing
  • Project Coordination & Process Optimization
  • High-Level Meeting & Event Planning
  • Cleared by State and Federal Security Services
  • Confidential Communication & Record-Keeping
  • Vendor & Stakeholder Management
  • Microsoft Office Suite | SAP | GIS | O-Calc

Strengths & Values

  • Discreet and sound judgment in executive support
  • Detail-oriented with strong accuracy
  • Prioritizes and manages demands in fast-paced settings
  • Anticipates needs; adapts to shifting priorities
  • Skilled in cross-department, vendor, and project coordination
  • Rapidly onboards and adds value in new settings
  • Familiar with “hitting the ground running”

Timeline

Project Coordinator/Executive Assistant

Black & McDonald Limited
07.2024 - Current

Executive Assistant/Distribution Analyst

TRC Companies (on-site at CPS Energy)
01.2017 - 01.2024

Supervisor / License & Permits Associate III

CST Brands, Inc.
01.2014 - 01.2017

Supervisor / Executive Coordinator

Southwest Research Institute
01.2008 - 01.2014

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