Sage 100
Shawna Tillotson
Kyle,TX
Summary
Detail-oriented Accounting Manager well versed in, accounts payable, accounts receivable and purchasing functions. Excelled in corporate Accounting and learned new technologies to improve efficiency.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Corporate Accounting Manager
GARAGE DOOR SERVICES
01.2020 - 07.2023
- All the below duties of the Accounts Receivable Manager along with
- Supervise accounting and purchasing team of 8 to ensure accuracy and efficiency department wide.
- Facilitated a software conversion from MAS90 to Sage 100.
- Maintain A/R and A/P for 8 satellite locations in three states.
- Review and approve all incoming payables for accuracy and appropriate coding to the GL.
- Review credit worthiness of all incoming customer credit applications.
- Calculated,filed and paid monthly and quarterly sales tax for four states.
- Collaborate with customers and vendors to settle account discrepancies.
- Established new corporate past due invoice standards and policies.
- Moved the billing from the satellite locations and improved the efficiency and accuracy of the daily billing operations.
- Prepare and Deliver accurate and on time closings of month end accounting reports.
- Reduced financial discrepancies by conducting thorough internal audits and implementing corrective measures.
- Improved cash flow management with close monitoring of accounts receivable and payable processes.
- Process year end 1099's.
- Filed annual business property tax.
- Prep Nightly cash deposits when needed.
- Implemented a new electronic check deposit system for all nine locations, removing the need for staff to take checks to the physical bank location, expediting the cash deposit process.
Corporate Accounts Receivable Manager
GARAGE DOOR SERVICES
02.2015 - 01.2020
- Supervise accounts receivable team of four which included training, establishing of goals and problem resolution
- Reduced the over 60 day balance by $500,00 in the first 4 month of employment
- Decreased the Average AR balance from 3.0 million to 2.5 million while sales increased.
- Created a new standard for credit review, resulting in fewer delinquent accounts
- Established new corporate past due invoice standards and policies.
- Review AR for 8 satellite locations in three states
- Review collection reports to determine the status of current collections and the outstanding balances
- Analyze and review all incoming customer contracts for accuracy and proper legal integrity.
- Collaborate with customers to settle account discrepancies.
- Perform all legal filings for non payments, including 10 day demands, mechanics liens, small claims suits, and lawsuits.
- Optimize accounts receivable functions by refining procedures and controls MAS 200.
- Provide audit support to third-party auditors.
- Coordinate weekly meetings on status of cash projections with the President and C.O.O.
- Identify and adjust bad debt and write-offs
- Dramatically reduced DSO from 97 to
- Deliver accurate and on time closings of the A/R functions to facilitate month end close
Accounting Manager
Cascade Sierra Solutions
04.2008 - 05.2014
- Provide reports including monthly balance sheets, income statements, cash flow statements to coordinate cash management with President and Controller weekly.
- Communicate and provide assistance for vendors, customers, and other financial partners.
- Review Debt covenants for compliance.
- Processing all incoming vendor invoices and reconciling to statements for accuracy.
- Oversee the posting and maintenance of general ledger accounts, payroll transactions, accounts payable and general ledger adjustments.
- Collect and provide information for third party audit inquiries.
- Process vendor and loan payments – Checks, Wires and ACH.
- Coordinated and oversaw customer file reorganization project – approximately 2,700 files.
- Review integrity of customer information and project details in CRM database.
- Assisted with two accounting system conversions.
- Coordinate information requests for financial partners and lenders.
- Monthly bank reconciliations.
- Accounts payable & accounts receivable sub ledger to GL review and adjustments.
- Prepare yearly tax documents including 1099s & 1096.
- Event planning (i.e. holiday parties, retirement celebrations and off site meetings).
- Back up Payroll in timesheet collection, calculations and review.
- Maintain Petty cash.
- Was quickly promoted from Assistant to the CFO to Account Receivable Manager with a staff of 6.
Inventory Control
Forrest Paint Company
06.2004 - 04.2008
- Assist with Inventory Control maintenance.
- Place orders for product shipments via phone orders received from customers.
- Process and enter purchase orders into accounting system.
- Review the physical count numbers for accuracy and identify potential errors needing a recount.
- Coordinate, maintain and disperse Material Safety Data Sheets (MSDS) for company.
- Greet incoming Vendors and customers assess their needs and direct them to the correct contact.
- Process and apply customer payments in Accounts Receivable system.
- Account reconciliations for both A/R and A/P.
- Prep Nightly deposit (Cash and checks).
- Maintain conference room agenda.
Education
High School Diploma -
North Eugene High School
Eugene, OR06.2004
Skills
- AP and AR Management
- Bank Reconciliation
- Account Reconciliation
- Balance Sheet Reconciliation
- General Ledger Accounting
- Journal Entries
- Financial Statement Preparation
- Data Entry
- Office Management
- ACH
- Auditing
- Internal Controls
- Collections
- Quickbooks
- Intercompany Transactions
- Cash Flow Management
- Nonprofit Accounting
- Invoicing
- Month-End Reporting
- Customer Service
Accomplishments
- Dramatically reduced DSO from 97 to 35 Improving cash flow
- Reduced the over 60 day balance by $500,00 in the first 4 month of employment.
Certification
- Certified Notary Public, 08/2026
Software
Quickbooks
Teams
Google Suite
MS office products
Zoom
POS Systems
Installation scheduling software
Adobe
References
References available upon request.
Timeline
Corporate Accounting Manager
GARAGE DOOR SERVICES
01.2020 - 07.2023
Corporate Accounts Receivable Manager
GARAGE DOOR SERVICES
02.2015 - 01.2020
Accounting Manager
Cascade Sierra Solutions
04.2008 - 05.2014
Inventory Control
Forrest Paint Company
06.2004 - 04.2008
High School Diploma -
North Eugene High School
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