Shawna Weschrek
MILLEDGEVILLE,GA
Summary
Successful Purchasing Agent bringing skills in risk management, contract preparation and service coordination. Administers contract terms effectively by continuously tracking progress and deliverables. Effective at handling simultaneous contract timelines and maintaining strict schedules. Specializes in SBA contracts. Capable Contract Manager with extensive background overseeing contracts for USCG needs. Handles routine paperwork, disputes and contract administration with organized approach. Collaborative leader with dedication to partnering with coworkers to promote engaged, empowering work culture. Documented strengths in building and maintaining relationships with diverse range of stakeholders in dynamic, fast-paced settings. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Organized and efficient Supply Officer supporting corporate level officers and senior management personnel with demonstrated expertise in financial and operational leadership. Adroit professional exemplifies multidisciplinary managerial skill in process, procedure and policy improvement initiatives. Accomplished in workflow optimization techniques implementation which increase productivity, reduce labor and maintain business integrity and quality of service.
Overview
22
22
years of professional experience
Work History
Contract Manager
USCG FORCECOM
06.2019 - 10.2021
- MIPR Contract Manager. Maintained/Managed and Wrote 30 MIPR contracts annually. Was the lead contract specialist for new 5 year contracts with a total budget of $30MIL. Annual budget $2B
- Maintained Windows database for with contract, vendor and customer information.
- Developed strong relationships with clients and vendors, fostering mutually beneficial partnerships.
- Coordinated regular contract reviews to identify areas for improvement or renegotiation opportunities.
- Achieved successful contract negotiations by thoroughly reviewing and analyzing proposals, agreements, and terms.
- Improved efficiency of contract management processes through the implementation of a centralized database system.
- Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions.
- Compiled required documentation to keep contracts compliant with FAR requirements.
- Successfully managed high volumes of contracts simultaneously while meeting tight deadlines and ensuring accuracy.
- Enhanced transparency in the contracting process by creating user-friendly templates and guidelines for internal stakeholders.
- Proactively identified potential contractual issues, addressing them before they escalated into more significant problems.
- Mitigated business risks by analyzing contracts' potential impacts and avoiding unfavorable terms.
- Provided expert guidance on contractual matters to project managers, facilitating smooth project execution.
- Supported timely and complete billing by documenting milestones and submitting accurate invoicing paperwork.
- Reduced costs for the organization by effectively negotiating favorable contract terms with suppliers and vendors.
- Analyzed new laws and regulations to identify required changes and proactively adjust systems.
- Implemented best practices in contract management processes to ensure consistency across all departments.
- Managed, supervised and controlled execution of contracts ranging from $50K to $700MIL annually.
- Maintained an organized repository of all active contracts, allowing easy access for relevant stakeholders when needed.
- Resolved contractual disputes in a timely manner, minimizing potential risks and financial losses for the company.
- Supported business development efforts by preparing proposal materials and providing input on pricing strategies.
- Collaborated with cross-functional teams to develop comprehensive contract strategies aligned with company objectives.
- Streamlined contract administration by implementing effective tracking tools and reporting systems.
- Facilitated communication between internal teams and external partners, ensuring seamless collaboration throughout the contracting process.
- Negotiated and administered leasing and service contracts for MIPR contracts.
- Negotiated and executed contracts on behalf of department.
Funds Manager/Reconciliation Specialist
USCG SFLC MEC Product Line
06.2015 - 06.2019
- Funds Manager/Reconciler for (15) Program Elements valued at $77M. Financial Analyst, Budget Analysis, OOVA Reconciler, Pipeline Certifier, Fund Transfer Authorizations (FTA) Administrator, FLS Funds Manager, NESSS Funds Manager, FPD Administrator.
- Managed and motivated employees to be productive and engaged in work.
- Accomplished multiple tasks within established timeframes.
- Maintained professional, organized, and safe environment for employees and patrons.
- Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
- Maximized performance by monitoring daily activities and mentoring team members.
- Cross-trained existing employees to maximize team agility and performance.
- Communicated clearly with employees, suppliers and stakeholders to keep everyone on same page and working toward established business goals.
- Developed and maintained relationships with customers and suppliers through account development.
- Achieved departmental goals by developing and executing strategic plans and performance metrics.
- Managed budgets effectively, ensuring optimal financial performance while investing in necessary resources for business growth.
- Ensured compliance with industry regulations and legal requirements by implementing comprehensive policies and training programs for staff members.
- Facilitated successful cross-functional collaborations for the completion of key projects, fostering strong working relationships among team members.
- Planned and budgeted accurately to provide business with resources needed to operate smoothly.
- Mentored junior team members for career advancement, fostering a pipeline of future leaders within the organization.
- Drove operational efficiency through data-driven decision-making processes, leveraging analytics tools for informed strategy development.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
Supply Office Supervisor
USCGC Bear
07.2013 - 07.2015
- Supply Office Supervisor, Contracting Officer, and temporary Department Head, managing an annual budget of $700K. Held Contracting Warrant for $500K
- Supported a positive work culture that prioritized teamwork, professionalism, continuous learning opportunities.
- Maintained a clean, organized, and professional office environment to support maximum productivity.
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement, or address productivity concerns.
- Enhanced staff productivity with consistent performance evaluations and regular feedback.
- Boosted overall office efficiency with appropriate task delegation and workload distribution.
- Delivered performance reviews, recommending additional training or advancements.
- Resolved personnel issues quickly by mediating conflicts and fostering open communication among team members.
- Created, prepared, and delivered reports to various departments.
- Updated reports, managed accounts, and generated reports for company database.
- Evaluated current office procedures, identifying areas for improvement, and implemented necessary changes to optimize workflow efficiency.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Upheld strict confidentiality standards when handling sensitive information or documentation.
- Implemented effective employee recognition programs that increased morale and motivation within the team.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
- Reduced operational costs through careful budget management and resource allocation.
- Ensured timely completion of projects by monitoring deadlines and setting clear expectations for team members.
- Oversaw the onboarding process for new employees, ensuring proper training was provided for seamless integration into the team.
- Worked on inventory and supply use procedures to enhance efficient and economical use of equipment and supplies.
- Standardized office structures and processes to promote collaboration and increased performance.
- Facilitated smooth communication between departments, promoting collaboration and problem-solving efforts.
- Managed daily schedules, appointments, and meetings for upper-level executives to ensure optimal time management.
- Provided materials preparation, notes and minute taking for meetings.
- Ensured compliance with federal regulations regarding labor laws, taxes, payroll processing while maintaining accurate records.
- Developed strong working relationships with vendors to negotiate favorable contracts for office supplies and services.
- Streamlined office operations by implementing efficient filing systems and workflow processes.
- Coordinated special projects and managed schedules.
- Created, maintained and updated filing systems for paper and electronic documents.
- Reported to senior management on organizational performance and progress toward goals.
- Evaluated employee records and productivity and submitted evaluation reports.
- Managed office operations while scheduling appointments for department managers.
- Worked Humanitarian missions (migrant operations) and was responsible for all property and supplies to aid in these effort to provide care when they were found in international waters.
Funds Manager
USCG Communication Station
06.2009 - 07.2013
- Supply Officer Supervisor, Funds Manger, Budget Project Planning Coordinator, Property Accountability Manger, Appropriated Accounts Reconciler, managed an annual budget of $300K
- Developed strong relationships with clients, effectively communicating complex investment strategies and market trends.
- Mentored junior analysts on effective research techniques, improving overall team capabilities in identifying lucrative investments.
- Reduced risk exposure through strategic asset allocation and diversification of investment portfolios.
- Maximized portfolio returns by diligently researching and selecting high-performing investments.
- Participated in industry conferences and events, staying current on the latest investment trends and expanding professional network.
- Maintained full compliance with industry regulations, ensuring the utmost integrity in all aspects of fund management operations.
- Led investor meetings and conference calls, providing clear updates on fund performance and outlooks for future growth.
- Presented regular reports to senior management detailing fund performance metrics and strategic recommendations.
Supply Office Supervisor
USCG Electronics Support Unit
06.2006 - 06.2009
- Supervisor for 5 Electronic Support Detatchment’s and 1 Electronic System Detatched Detail, Budget Project Planning Coordinator, STAN Preparation Team Inspector, Property Records Manger, Accounts Reconciler, TONO assignment manager. Maintained a $2M budget annually
- Maintained a clean, organized, and professional office environment to support maximum productivity.
- Supported a positive work culture that prioritized teamwork, professionalism, continuous learning opportunities.
- Provided exceptional customer service by addressing client inquiries promptly and professionally.
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement, or address productivity concerns.
- Boosted overall office efficiency with appropriate task delegation and workload distribution.
- Delivered performance reviews, recommending additional training or advancements.
- Resolved personnel issues quickly by mediating conflicts and fostering open communication among team members.
- Created, prepared, and delivered reports to various departments.
- Evaluated current office procedures, identifying areas for improvement, and implemented necessary changes to optimize workflow efficiency.
- Implemented effective employee recognition programs that increased morale and motivation within the team.
- Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
- Reduced operational costs through careful budget management and resource allocation.
- Oversaw the onboarding process for new employees, ensuring proper training was provided for seamless integration into the team.
- Organized company events such as holiday parties or team-building activities to promote camaraderie within the workplace environment.
Purchasing Agent
USCG Intergrated Support Command
05.2003 - 06.2006
- Purchasing Agent for SAP Shop, Service Maintenance Agreement (SMA) Lead Purchase Agent
- Streamlined purchasing processes for increased efficiency and reduced operational costs.
- Increased profitability by analyzing spend data and identifying opportunities for cost reduction.
- Facilitated smooth operations through accurate tracking of purchase orders, invoices, and payments.
- Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
- Reduced lead times by implementing strategic inventory management practices.
- Computed and created purchase orders in LUFS to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Communicated frequently with stores and vendors to manage orders and verify revisions on purchase orders.
Purchasing Agent
USCG Command And Control Engineering Cednter
06.1999 - 04.2003
- Managed 10 Program Element and 6 AC&I with 2000 SAP purchases annually, mailroom and warehouse supervisor.
- Improved supplier relationships through regular communication and proactive problemsolving.
- Contributed to a positive work environment through collaboration, professional development, and open communication among team members.
- Facilitated smooth operations through accurate tracking of purchase orders, invoices, and payments.
- Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
- Maintained complete documentation and records of all purchasing activities.
- Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
Education
Bachelor of Science - Marketing
Colombia Southern University
Orange Beach, AL06.2008
Skills
- Contract drafting
- Cost Control
- Dispute Resolution
- Legal Compliance
- Procurement Management
- Contract Administration
- Records and Database Management
- Planning and Prioritization
- Bookkeeping
- Negotiation
- Supply Management
- Vendor relationships
Timeline
Contract Manager
USCG FORCECOM
06.2019 - 10.2021
Funds Manager/Reconciliation Specialist
USCG SFLC MEC Product Line
06.2015 - 06.2019
Supply Office Supervisor
USCGC Bear
07.2013 - 07.2015
Funds Manager
USCG Communication Station
06.2009 - 07.2013
Supply Office Supervisor
USCG Electronics Support Unit
06.2006 - 06.2009
Purchasing Agent
USCG Intergrated Support Command
05.2003 - 06.2006
Purchasing Agent
USCG Command And Control Engineering Cednter
06.1999 - 04.2003
Bachelor of Science - Marketing
Colombia Southern University
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