Summary
Overview
Work History
Education
Skills
Timeline
Generic

Shawna E. Cosper

Summary

Perceptive Administrative Specialist ready for a new position where impeccable administrative talents can be utilized. Skilled in using State of California database. Experience in high-level executive support roles. Organized and professional. Responsible for administrator support. Screen a high volume of internal and external communications, including email and mail. Managed the day-to-day calendar for numerous Division Managers. Draft meeting agendas, supply advance materials and execute follow-up for meetings and team conferences.

Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.

Overview

33
33
years of professional experience

Work History

Executive Assistant I

Department of Motor Vehicles
10.2023 - Current
  • Coordinated complex executive schedules, ensuring optimal time management and priority alignment.
  • Streamlined communication processes between departments, enhancing collaboration and project visibility.
  • Managed travel logistics for executives, optimizing itineraries to reduce costs and improve convenience.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.

Office Assistant

State of Ca Department of Health Care Services
06.2014 - Current
Receive and screen a high volume of internal and external communications, including email and mail.
Managed the day-to-day calendar for numerous Division Managers.
Drafted meeting agendas, supplied advance materials and execute follow-up for meetings and team conferences.
Write reports and correspondence from dictation and handwritten notes.
Planned travel arrangements for Division Management.  Process payroll and record keeping.
Organized files, developed spreadsheets, faxed reports and scanned documents. and staff.
Designed electronic file systems and maintained electronic and paper files.

Administrative Office Manager

HANGER Prosthetics and Orthotics
02.2007 - 06.2014

Managed Medical office . Provided excellent Patient Care. Processed DME claims for Medi-Cal, Medicaid, VA and private insurance providers. Certified Fitter and delivered soft goods to patients. Scheduled appointments for patients. Organized and managed clinician calendars. Prepare and coordinate necessary and confidential documents to ensure compliance. Coded and billed insurance companies pertaining to durable medical equipment. Handled high volume of calls and patient intake.

Customer Service Liaison Pharmacy Department / Control II-V Clerk

Mckesson Drug Distribution
08.1998 - 02.2007

Verified accuracy and completeness of information on prescription and refill requests.Regularly completed paperwork and entered prescription and insurance billing information into Customer's CII-V ordered.

Pharmacy Technician

Longs Drugs
06.1992 - 08.1998

Provided friendly customer service at prescription drop-off and pick-up counters.Communicated directly with doctors' offices via telephone, fax and email.Entered new patient profiles and prescriptions into medication input software system.Worked closely with pharmacists and used medication input software to safely and accurately dispense medication.

Education

High School Diploma -

Pharmacy Technician Course

Skills

  • Time management
  • Experienced with Microsoft Office applications
  • Effective communication
  • Data entry
  • Proactive individual
  • Dedicated team player
  • Strong problem solver
  • Spreadsheet management

Timeline

Executive Assistant I

Department of Motor Vehicles
10.2023 - Current

Office Assistant

State of Ca Department of Health Care Services
06.2014 - Current

Administrative Office Manager

HANGER Prosthetics and Orthotics
02.2007 - 06.2014

Customer Service Liaison Pharmacy Department / Control II-V Clerk

Mckesson Drug Distribution
08.1998 - 02.2007

Pharmacy Technician

Longs Drugs
06.1992 - 08.1998

High School Diploma -

Pharmacy Technician Course
Shawna E. Cosper