Shay Baldwin-Greene
Compliance
Sacramento,CA
Summary
Dynamic Labor Compliance Professional with extensive experience in the construction industry, excelling in regulatory compliance and risk assessment. Proven track record in developing training programs and enhancing operational efficiency. Proficient in certified payroll reporting, prevailing wage and adept at cross-functional collaboration, ensuring adherence to industry standards while fostering a culture of compliance.
Overview
25
25
years of professional experience
2
2
years of post-secondary education
Work History
Labor Compliance Specialist
Valdez Painting, Inc.
Sacramento
03.2025 - Current
- Work directly with certified payroll programs, such as:
- State/City/County Prevailing Wage
- Davis Bacon And Federal Related Acts
- Apprenticeship Programs
- Skilled and Trained Workforce Projects
- Section 3 HUD Regulations
- City Build and Local Hiring Regulations
- Completed certified payroll reporting using various payroll platforms such LCP Tracker, eMARS, Elations, eComply, LAUSD, and others.
- Complete reports to the DIR (Department of Labor Relations)
- Enroll and report to OCIP/CCIP Insurance Programs and ensure COI compliance.
- Completed Unconditional and Conditional Lien Waivers
- Assisted in developing training materials for staff on compliance procedures. Developed compliance policies to ensure regulatory adherence in operations.
- Conducted training sessions for staff on compliance procedures and best practices.
- Monitored compliance activities and reported findings to Owners regularly.
- Reviewed documentation for accuracy and completeness in compliance records.
- Assisted in audits by preparing necessary compliance documentation and reports. Assisted project billing to ensure billing was in line with SOV.
- Provided training for A/R collections and worked closely with GC's to secure payments
- Collaborated with cross-functional teams to address compliance issues promptly.
- Researched regulatory changes and updated internal procedures accordingly.
- Supported the implementation of risk management strategies across departments.
- Maintained detailed records of all compliance related activities.
- Provided support in developing strategies for mitigating risks associated with non-compliance.
- Ensured effective communication of changes in regulations or policies throughout the organization.
- Provided guidance on complex regulatory issues to senior management and other departments.
- Completed internal and external audits according to established procedures.
- Investigated complaints from customers regarding violations of company policy or applicable law and regulation.
- Created reports outlining compliance activities for executive leadership review.
- Reviewed contracts for accuracy and ensured they meet corporate objectives while adhering to applicable law and regulation.
- Maintained project compliance by reviewing contractor scope, materials and pricing take-offs to achieve competitive bidding with zero lost time accidents.
- Completed day-to-day duties accurately and efficiently.
Prevailing Wage/Labor Compliance Administrator
Clark Pacific
West Sacramento
03.2022 - 10.2024
- Work directly with certified payroll programs, such as:
- State/City/County Prevailing Wage
- Davis Bacon And Federal Related Acts
- Apprenticeship Programs
- Skilled and Trained Workforce Projects
- Section 3 HUD Regulations
- City Build and Local Hiring Regulations
- Completed certified payroll reporting using various payroll platforms such LCP Tracker, eMARS, Elations, eComply, LAUSD, and others.
- Complete reports to the DIR (Department of Labor Relations)
- Assisted in developing training materials for staff on compliance procedures.
- Monitored compliance with industry regulations and internal policies.
- Enroll and report to OCIP/CCIP Insurance Programs and ensure COI compliance.
- Facilitated communication between departments regarding compliance issues.
- Provided support during external audits by regulatory agencies.
- Completed Unconditional and Conditional Lien Waivers
- Assisted with bling and A/P collections
- Conducted research on current industry trends, standards and best practices in order to provide recommendations for improvement.
- Work directly with Local Unions to assure compliance with organization CBA's
- Contract review to ensure compliance with project scope of work and contract document specifications
- Ensured that all necessary forms are completed accurately prior to submission.
- Prepared detailed reports outlining findings from internal audits of compliance programs.
- Drafted correspondence, memoranda or other written materials related to compliance initiatives or projects.
- Executed successful compliance monitoring and risk assessment programs.
- Monitored Subcontractors and Sub-tier Contractors to ensure compliance requirements accuracy
- Conducted compliance trainings with staff and subcontractors and project managers
- Assisted payroll department with payroll as needed
Director of Human Resources and Payroll
Rose Family Creative Empowerment Center
Sacramento
02.2020 - 03.2022
- Developed and implemented HR policies aligned with organizational goals.
- Led recruitment efforts to attract diverse talent for various roles.
- Facilitated employee training programs to enhance team performance.
- Managed employee relations to foster a positive workplace culture.
- Oversaw performance management processes for staff evaluations.
- Administered benefits programs and ensured compliance with regulations.
- Guided staff on conflict resolution and workplace concerns effectively.
- Counseled managers on disciplinary actions when necessary.
- Developed and implemented human resources policies, procedures, and best practices.
- Investigated incidents of workplace harassment or discrimination complaints.
- Ensured compliance with federal, state, and local employment laws by monitoring changes in regulations related to human resources management.
- Managed employee benefits programs, such as health insurance, retirement plans, and vacation time.
- Administered employee benefits programs in coordination with payroll processing, including 401(k), health insurance, and PTO accruals.
- Drafted job descriptions and prepared job postings for open positions.
- Identified ways to reduce turnover through improved hiring practices.
- Developed training programs to improve staff development opportunities.
- Implemented strategies aimed at improving employee retention rates.
- Monitored employee attendance records to ensure adherence to company policies.
- Conducted performance reviews for employees in all departments.
- Organized onboarding processes for new hires, including orientation sessions and paperwork completion.
- Assisted in the preparation of annual budgets related to staffing needs.
- Maintained confidential records related to personnel files and other sensitive documents.
- Oversaw payroll processing and conducted wage surveys to ensure competitive compensation packages
- Use payroll platforms such as ADP Workforce Now, Quickbooks,
- Supported top talent identification processes by interviewing candidates and executing onboarding, orientation, and benefits processes.
- Handled sensitive employee and company information with highest level of confidentiality and discretion.
- Held exit interviews and documented information discussed with employees.
- Directed HR programs, policies and processes to improve operational efficiency.
- Compiled reports to provide management with accurate information and comply with policies and procedures.
- Completed RFP's for grant funding, grant writing and fiscal budgeting
- Responsible for invoicing, A/P and A/R, accounting direct budget reports to funders such as County of Sacramento and SERA 2
Compliance|Accounting|Payroll Manager
Universal Plastics, Inc
Roseville
01.2019 - 02.2020
- Coordinated payroll audits to ensure compliance with federal and state regulations.
- Oversaw payroll system updates and maintained accurate employee records for union payroll and staff payroll
- Use payroll reporting systems such: LCP Tracker, eMars, Elations and various others as well as the DIR (Department of Industrial Relations)
- Reviewed and approved timekeeping records for accuracy before payroll submission.
- Enroll and report to OCIP/CCIP Insurance Programs and ensure COI compliance.
- Prepare and execute Pre-Liens
- Completed Unconditional and Conditional Lien Waivers
- Implemented best practices for payroll processing to improve efficiency and accuracy.
- Maintained employee records in compliance with legal requirements and company policies.
- Calculated and processed payroll for over 200 employees on a weekly basis.
- Onboarded new employees in time reporting and payroll systems.
- Managed the processing of new hires and terminations in the payroll system.
- Managed payroll for temporary, hourly, and salaried employees.
- Verified accuracy of employee hours worked, pay rate changes, deductions, bonuses, and other payroll data.
- Maintained detailed records of all wage calculations and deductions.
- Reconciled monthly payroll accounts to ensure accurate payments to employees.
- Coordinated child support deductions and distributed wage assignments.
- Prepared reports related to wages, taxes, garnishments, 401K contributions and benefits packages.
- Assisted with audits by preparing accounts and providing information.
- Enforced payroll-related policies, procedures, and regulations to adhere to changing company and governmental standards.
- Coordinated with HR and finance departments to align payroll processing with employee benefits and financial reporting requirements.
- Resolved complex payroll issues, serving as the primary point of contact for employee inquiries and concerns.
- Completed day-to-day duties accurately and efficiently.
- Developed compliance policies for safety and regulatory standards.
- Conducted audits to ensure adherence to industry regulations.
- Trained staff on compliance protocols and best practices.
- Reviewed contracts for compliance with legal requirements.
- Monitored changes in laws affecting business operations.
- Maintained detailed records of all compliance related activities.
- Administered employee benefits programs in coordination with payroll processing, including 401(k), health insurance, and PTO accruals.
Labor Compliance Coordinator
Teichert Utilities
Sacramento
02.2017 - 02.2020
- Monitored compliance with federal, state, and local regulations.
- Conducted audits to ensure adherence to company policies.
- Prepared reports on compliance status for management review.
- Collaborated with cross-functional teams to resolve compliance issues.
- Maintained records of compliance activities and documentation.
- Enroll and report to OCIP/CCIP Insurance Programs and ensure COI compliance.
- Kept up-to-date records of developments in legislation to maintain and implement compliance programs and inform employees of changes to company policy.
- Participated in the implementation of new systems, tools, or applications designed for monitoring compliance activities.
- Collaborated with internal teams to develop strategies for achieving compliance objectives.
- Reviewed and evaluated existing policies, procedures, and documents to ensure compliance with applicable laws and regulations.
- Assessed the effectiveness of existing controls over operational activities.
- Conducted periodic risk assessments to identify potential areas of non-compliance.
- Maintained records of all communications with relevant government agencies.
- Maintained compliance standards for all contract deliverables.
Payroll/Compliance Administrator
Balfour Beatty, Inc
Sacramento
10.2014 - 02.2017
- Process payroll for salaried and hourly employees weekly, bi-weekly, semi monthly and monthly
- Maintain employee records in payroll software systems.
- Ensure compliance with federal and state payroll regulations.
- Resolve payroll discrepancies by collaborating with HR and finance teams.
- Prepare reports on payroll transactions for management review.
- Assist in year-end payroll tax preparation and filing processes.
- Resolved discrepancies between payroll records and employee inquiries.
- Ensured compliance with federal and state regulations in construction projects.
- Reviewed and updated company policies to align with industry standards.
- Conducted audits to assess adherence to compliance protocols and guidelines.
- Collaborated with project teams to address compliance-related issues promptly.
- Reviewed existing contracts, documents, reports and other materials to identify potential areas of non-compliance.
- Ensured that all necessary forms are completed accurately prior to submission.
- Prepared detailed reports outlining findings from internal audits of compliance programs.
- Executed successful compliance monitoring and risk assessment programs.
- Maintained compliance standards for all contract deliverables.
- Verified compliance for deliverables according to contract requirements.
- Conducted on-boarding orientation, drug screening, terminations, badging background screening
Education
Certificate - Paralegal Studies
UC Davis Extension Program
Sacramento, CA06-1996
Associate of Arts - Business Administration
Bakersfield College
Bakersfield, CA 03.1987 - 06.1989
Skills
- Proficient with all Microsoft applications and office equipment
- Proficient ADP Work Force Now, Ultipro, JD Edwards, Oracle, Paycom, Viewpoint, Viewpoint Spectrum, Foundation, Sage, Quickbooks and various programs
- Proficient with use of Textura, GCPay, and Procore
- Certified payroll reporting
- Regulatory compliance
- Risk assessment
- Contract review
- Policy development
- Payroll administration
- Staff training
- Compliance monitoring
- Audit preparation
- Cross-functional collaboration
- Effective communication
- Problem solving
- Attention to detail
- Time management
- Adaptability
- Industry awareness
- Legal research
- Auditing processes
- Compliance oversight
- Compliance
- Compliance protocols
- Research proficiency
- Reporting skills
- Project management
- Documentation skills
- Documentation review
- Adobe acrobat
- Data analysis
- Confidentiality maintenance
- [Software] use
- Document control
- HR Management
- A/P and A/R processes and implementation
Timeline
Labor Compliance Specialist
Valdez Painting, Inc.
03.2025 - Current
Prevailing Wage/Labor Compliance Administrator
Clark Pacific
03.2022 - 10.2024
Director of Human Resources and Payroll
Rose Family Creative Empowerment Center
02.2020 - 03.2022
Compliance|Accounting|Payroll Manager
Universal Plastics, Inc
01.2019 - 02.2020
Labor Compliance Coordinator
Teichert Utilities
02.2017 - 02.2020
Payroll/Compliance Administrator
Balfour Beatty, Inc
10.2014 - 02.2017
Associate of Arts - Business Administration
Bakersfield College
03.1987 - 06.1989
Certificate - Paralegal Studies
UC Davis Extension Program