Shay Gipson
Burbank,Ca
Summary
Dedicated, detail oriented team player that is professional and demonstrates the ability to meet and exceed company’s goals and objectives in the time frame provided. Organized and displays the ability to work well with all levels of management. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
25
25
years of professional experience
Work History
Executive Assistant/Project Manager
Hagberg Consulting Group
11.2014 - Current
- Assist Founder with all administrative needs and managing all aspects of the business
- Manage heavy calendars setting up meeting through Outlook, Google and iCalendar
- Field media email and calls
- Interacting with top Founders, Venture Capitalist and CEO’s in Silicon Valley and around the world
- Billing in QuickBooks, Bill.com as well as working with CPA to assure payments are all made and in order
- Manage WorkZone a project management tool
- Set up clients in the Phat and 360 Systems, a computer tool that manages the Leadership Development Program
- Launch new clients programs for 6 month and 1 year programs
- Score and create all PLP’s/360’s.
Office Manager
Accelerated AV
01.2020 - Current
- Assist Founder with all administrative needs and managing all aspects of the business
- Manage calendar setting up meeting through Google and iCalendar
- Field media email
- Interacting with top clients
- Billing in QuickBooks, Xero, Bill.com as well as working with CPA to assure payments are all made and in order.
Executive Assistant
Warner Brothers Interactive Entertainment
05.2012 - 10.2014
- Assist Sr
- Vice President, Production and Development and VP, Production and Creative with all administrative needs
- Manage heavy calendar through Outlook
- Reconcile expense reports and card statements
- Phone coverage
- Manage Global Marketing team with travel needs and administrative needs whenever needed
- Assist with E3 Convention Gaming Expo coordinating entry into the trade show, help staff the reception booth for WBIE, and coordinate dinner events that occur during the 3 day event
- Coordinated all of WBIE’s GDC passes, meeting rooms and travel for the weeklong event.
Executive Assistant
The Walt Disney Company
04.2003 - 06.2012
- Assist Sr
- Vice President, Global Marketing with all administrative needs
- Create Promotional Packages
- Manage Invoices
- Manage heavy calendar through Outlook
- Reconcile expense reports and card statements
- Phone coverage, for the GM/President of DIS
- Create PowerPoint presentations for promotional tie-in opportunities
- Manage Global Marketing team with travel needs and administrative needs whenever needed
- Assist with E3 Convention Gaming Expo coordinating 1500 people entry into the trade show, staff the reception booth for Disney Interactive Media Group, and coordinate dinner events that occur during the 3 day event
- Manage EAC (Employee Activity Committee); a committee to plan and implement events for 300+ employees, manage yearly budget for all events
- Created a new brand for The Walt Disney Company “Yensid”, worked with another Line of Business for go to market, getting it legal to use for the company as well as hand picking characters to go with the brand.
Executive Assistant
Temporary Employment Agency
08.2001 - 04.2003
- Assist Director and Senior Staff, responsible for all administrative needs
- Managed calendars, schedules and phones
- Reconcile expense reports and card statements.
Guest Relations Coordinator
The Walt Disney Company
04.1999 - 06.2001
- Created and answered guest letters for top executives throughout the Walt Disney Company
- Trained Call Center employees for sales initiative program
- Created and implemented reports for a better guest experience
- Managed vendors for product development
- Escorted domestic media and talent through Disney’s California Adventure and Downtown Disney for the grand opening
- Pitched ideas and stories to domestic media
- Assisted Director and Senior Staff, responsible for all administrative needs
- Managed calendars, schedules and phones
- Reconcile expense reports and card statements.
Sr. Secretary
Disney Consumer Products
04.1999 - 05.2000
- Assisted Director, two Sr
- Managers and staff of ten
- Responsible for all administrative needs for Operations Analysis and Royalty Reporting
- Collected and sent out royalty statements and royalty checks to clients
- Reconciled expense reports and purchasing card statements
- Streamlined ordering for Controllership.
Education
Bachelor of Arts - Business Management
Woodbury University
Associate of Arts - Business Administration
Antelope Valley College
Skills
- Microsoft Office Suite (Power Point, Excel, Microsoft Word)
- SAP
- Mac
- Customer Service
- Office Management
- Organizational Skills
- Office Administration
- Excellent multi-tasking ability
- Customer Relations
- Billing
- Scheduling and calendar management
- Payroll Processing
- Event Coordination
- Travel Coordination
- Technical Support
Interests
- Music & Concerts
- Skateboarding
- Snowboarding
- Pay Forward
- Random Acts of Kindness
Timeline
Office Manager
Accelerated AV
01.2020 - Current
Executive Assistant/Project Manager
Hagberg Consulting Group
11.2014 - Current
Executive Assistant
Warner Brothers Interactive Entertainment
05.2012 - 10.2014
Executive Assistant
The Walt Disney Company
04.2003 - 06.2012
Executive Assistant
Temporary Employment Agency
08.2001 - 04.2003
Guest Relations Coordinator
The Walt Disney Company
04.1999 - 06.2001
Sr. Secretary
Disney Consumer Products
04.1999 - 05.2000
Bachelor of Arts - Business Management
Woodbury University
Associate of Arts - Business Administration
Antelope Valley College
Similar Profiles
Nur Heppy HutajuluNur Heppy Hutajulu
Solutions Engineer at Opex Consulting Group (Opex Consulting & Opex TechSolutions Engineer at Opex Consulting Group (Opex Consulting & Opex Tech
Olivia TartanOlivia Tartan
Assistant VP of HR at Huron Consulting Group (Professional services Consulting firm)Assistant VP of HR at Huron Consulting Group (Professional services Consulting firm)
Mohamed NafeaMohamed Nafea
Senior Geotechnical Engineer at CIVECON Group - Civil Engineering Consulting GroupSenior Geotechnical Engineer at CIVECON Group - Civil Engineering Consulting Group
Danielle GoodnightDanielle Goodnight
Certified Peer Support Specialist at United ParentsCertified Peer Support Specialist at United Parents
Jeriah Grace LicardoJeriah Grace Licardo
Patient Service Representative at Burbank Breast Care CenterPatient Service Representative at Burbank Breast Care Center