Shay Simms
Odenton,MD
Summary
Ms. Simms is a dependable and highly skilled professional who provides excellent administrative support. She is a creative problem solver with strong analytical and critical thinking skills. She has a high level of expertise in project management principles, government systems, government policies/practices, business processes, and customer service best practices.
Overview
8
8
years of professional experience
Work History
Coordinator
District of Columbia Public Schools
07.2023 - Current
- Human Resources
- The single point of contact for all internal and external verification of employment inquiries for the agency (including liaison to Labor Management and Employee Relations, DCHR, Retirement, DC Office of Superintendent of Education, and the background check process for outside agencies)
- Personnel Action processing within PeopleSoft Government System (new hires, promotions, agency transfers, reclassifications, terminations, and resignations)
- Required to be fully versed in and implement records laws/policies and procedures, as well as information security statutes
- Processing of all DCPS employee Annual Leave Payouts
- Correction of personnel files within government systems
- Regularly working to confirm archives employee information by ways of translating data within CAPPS (Comprehensive Automated Personnel and Payroll System) and UPPS (Unified Payroll and Pension System)
- Successfully completed the Standard Operating Procedure Manual for future new hires, independently
- Regularly pushing new hire employee ID’s to Peoplesoft via Salesforce (TSHO)
Analyst, Records Management
District of
10.2022 - 07.2023
- HRIS and, (Innovation and Systems Improvement, Columbia Public Schools, Human Resources
- Responsible for Central Office employee personnel file management (including, but not limited to assisting in the completion of yearly/quarterly audits, regularly assisting the District of Columbia Retirement Board, and DCPS Retirement Department)
- Verification of Employment (including regular correspondences with Labor Management and Employee Relations, DCHR, and regular correspondence with the retirement team, as well as assistance with employee background checks)
- Required and implemented knowledge of multiple human resources processes and policies, including policy updates
- Salesforce and Peoplesoft data processing for both Position Management and Records Management
- Overseeing multiple databases to ensure proper management and function (Quickbase, Kofax Records Application).
DCPS HR Records Assistant
District of Columbia Public Schools
09.2017 - 10.2022
- Human Resources
- Responsible for the day-to-day operations of the Records Room
- Continuously developing and pitching new and innovative policies that would align with the legal aspects of records management; this would in turn protect both staff and external employees
- Migrating all DCPS personnel files into an accessible electronic database; this includes all former and retired employees
- New employee processing through QuickBase Database
- Ensuring compliance with business protocol, regulatory and best records management practices requirements
- Maintaining ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records
- Use of Peoplesoft to enter and ensure employee proper coding, step progression, and other changes in employee status.
Global Records Specialist
DLA Piper Law Firm
08.2015 - 09.2017
- Responsible for the day-to-day operations of the Records Room
- Participate with other records and information staff in overseeing effective maintenance of records management systems including Interwoven File
- Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving
- Database Management and Maintenance to ensure records are accurately documented and stored including Iron Mountain and Autonomy
- Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client
- Assure adherence to corporate policies and strategies using the current records management systems
- Ensure compliance with business protocol, regulatory and best records management practices requirements
- Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records
- Generate record management reports Handling multi-telephone systems
- Assist with orientation and training others on the appropriate records management processes and procedures as required by the client
- Perform photocopying, faxing and other duties as assigned.
Education
Master’s - Clinical Social Work
Salisbury University
Salisbury, MD05.2024
Bachelor of Arts - English
University of Baltimore
Baltimore, MD2014
Skills
- Experienced in personnel action processing within government systems
- Well versed in records/information security policies, procedures, and retention schedules
- Effectively manages multiple workstreams while meeting important deadlines
- Fully knowledgeable of Confidentially statutes and procedures when handling sensitive information
- Strong written and verbal communication skills
Timeline
Coordinator
District of Columbia Public Schools
07.2023 - Current
Analyst, Records Management
District of
10.2022 - 07.2023
DCPS HR Records Assistant
District of Columbia Public Schools
09.2017 - 10.2022
Global Records Specialist
DLA Piper Law Firm
08.2015 - 09.2017
Master’s - Clinical Social Work
Salisbury University
Bachelor of Arts - English
University of Baltimore
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